HomeMy WebLinkAbout10 RES 01-69 DEST. REC 07-16-01AGENDA REPORT
MEETING DATE: JULY 16, 2001
NO. 10
07-16-01
170-40
TO:
FROM:
WILLIAM A. HUSTON, CITY MANAGER
RONALD A. NAULT, FINANCE DIRECTOR
SUBJECT:
RESOLUTION NO. 01-69 AUTHORIZING THE DESTRUCTION OF
DESIGNATED CITY RECORDS
SUMMARY:
Several books of old Tustin Water Works bonds were found in the storage area of the office at ·
235 E. Main Street as they prepared for their move. The Bond Books were for bonds that
matured or were called between 1970 and 1993. It is appropriate to dispose of these records,
and has been approved by the City Attorney.
RECOMMENDATION:
Adopt Resolution No. 01-69 authorizing the destruction of certain City records and papers no
longer required.
FISCAL IMPACT:
None.
DISCUSSION: .
The Finance Department requests that consent be granted for destruction of obsolete
Tustin Water Works stock certificates and bonds. I have reviewed these records and confirmed
that they do not have sufficient value to justify retention. Disposal of these records would clear
needed storage space in our City offices.
The City Attorney has reviewed these records and has given her approval for destruction.
Ronald
Finance Director
Attachments
RAN:DestructionOfRecordsStaffReport.doc
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RESOLUTION NO. 01-69
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA,
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AND PAPERS IN
THE POSSESSION OF THE FINANCE DEPARTMENT OF THE CITY OF TUSTIN NO
LONGER REQUIRED FOR THE CONDUCT OF CITY BUSINESS, PURSUANT TO
THE AUTHORITY GRANTED BY SECTIONS 34090, 34090.5 AND 34090.7 OF THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA
7 WHEREAS, the Government Code of the State of California authorizes the destruction of City
records, documents and papers upon the approval of the legislative body of the City, and with the
8 written consent of the City Attorney, provided that said records are not included within certain
specified categories; and
WHEREAS, the Finance Director of the City of Tustin has requested authority to destroy.
certain documents which are not included within said categories of documents enumerated in Section
34090 of the Government Code of the State of California as being exempt from destruction; and
WHEREAS, all of the records, documents and papers hereinafter listed were prepared on a
date at least two years prior to the date of this resolution; and
WHEREAS, the hereinafter described records, documents and papers are occupying space
needed by the Finance Department of the City of Tustin; and
WHEREAS, the Finance Director of the City of Tustin has determined that none of the
hereinafter described records, documents and papers has sufficient value to justify retention; and
WHEREAS, the City Attorney hereby gives written consent to the destruction of the
hereinafter described records, documents and papers.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, does
hereby resolve as follows:
SECTION 1: That the following records, documents and papers are no longer required by
the City of Tustin and should be destroyed in order to conserve storage space in the offices of the
City of Tustin. Said documents and papers are more particularly described in the attached Exhibit A.
SECTION 2: That the proper official of the City of Tustin having custody of the above
described records, documents and papers is hereby authorized to destroy said records, documents
and papers in a lawful manner, as scheduled.
SECTION3: That upon destruction of the aforementioned 'and described records,
.documents and papers a certificate of destruction shall be executed as to the documents destroyed
and the original thereof filed in the office of the City Clerk together with a copy of this Resolution.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin on the
16th day of July, 2001.
Tracy Wills Worley
Mayor
7 ATTEST:
10 Pamela Stoker
City Clerk
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APPROVED:
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Lois E. Jeffrey
City Attorney
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EXHIBIT A
Resolution No. 01-69
Page 1 of 2
TUSTIN WATER WORKS
5 ~ % Preferred Stock Certificates
Blank 3 % Preferred Stock Certificates
# 1 through 50
# 51 through 106
# 109 through 156
# 157 through 206
Common Stock Certificates
# 1 through 49
# 50 through 74
# 75 through 90
TUSTIN WATER WORKS BONDS
5 ~ % Due July 1970
# 1through 100
# 201 through 300
# 314 through 400
# 401 through 499
# 500 through 600
# 601 through 700
# 701 through 800
5 ~ % Due April 1976
# 1301 through 1500
5 ~ % Due April 1981
# 801 thr°ugh 1300
EXHIBIT A
Resolution No. 01-69
Page 2 of 2
TUSTIN WATER WORKS.BONDS (Continued)
8 % Due January 1985
# 1501 through 1950
# 1951 through 2650
# 2651 through 2700
# 3451 through 3500
# 3951 through 4100
# 5801 through 6050
# 7001 through 7050
8 % Due May 1989
# 2701 through 2901
8 % Due November 1990
#3101 through 3450
8 % Due March 1991
# 3751 through 3850
9 ~ % Due June 1993
# 5001 through 5200
# 5201 through 5500
# 5501 through 5600
# 7101 through 7200
Files&Forms:TustinWaterVVorksBondsForDestruction2001 .doc