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HomeMy WebLinkAbout06 OLD TOWN TUSTIN PLANTER BOX PUBLIC ART PROJECT APPROVALAgenda Item 6 Reviewed: AGENDA REPORT City Manager Finance Director MEETING DATE: JUNE 4, 2019 TO: MATTHEW S. WEST, CITY MANAGER FROM: DAVID A. WILSON, DIRECTOR OF PARKS AND RECREATION SERVICES SUBJECT: OLD TOWN TUSTIN PLANTER BOX PUBLIC ART PROJECT APPROVAL SUMMARY: At their May 15, 2019, Regular Meeting, the Community Services Commission recommended to forward nine planter box art concepts, that were previously approved by the Public Art Committee, for future consideration by the City Council to complete Phase 1 of the Old Town Tustin Planter Box Art Project. RECOMMENDATION: That the City Council adopt Resolution 19-24 approving nine planter box art designs, submitted by four artists, to decorate Main Street and EI Camino Real in Old Town Tustin and authorize the Parks and Recreation Department to execute agreements with the respective artists. FISCAL IMPACT: Artists will be paid $300 for each completed portable planter box which includes artists materials. To finish all nine planters would require $2,700 to be expended from the Public Art Fund. The remaining balance available for public art projects this fiscal year would be $12,300. CORRELATION TO THE STRATEGIC PLAN: A Public Art Program/Project is in accordance with Goal A of the Tustin Strategic Plan to enhance the vibrancy and quality of life in all neighborhoods and areas of the community. BACKGROUND: On March 20, 2018, the City Council approved Resolution 18-17 establishing a City of Tustin Public Art Policy. The policy established a Public Art Committee appointed by the City Council, who will administer the Public Art Program, and manage a $15,000 Public Art Fund comprised of General Fund monies for the purposes of strategically commissioning public art projects. The policy also includes procedures of evaluating artwork proposed to be donated to the city. The approval of the policy allowed Parks and Recreation Department staff to initiate the process of organizing the public art program and begin Public Art Committee activities in September 2018. In accordance with the City of Tustin Public Art Policy, and to beautify the city and enhance the quality of life for its citizens, the Public Art Committee coordinated a public art project to commission the painting of 26 unpainted portable planters on the sidewalks of Old Town Tustin. The planter boxes are approximately 20"x 20" or 13"x19," also there are some 24" round planters, all planters are owned by the City of Tustin. See attached photos of unfinished planters. In moving the project forward, earlier this year the Public Art Committee solicited artists through a Request for Proposal (RFP) to complete the project. Five artists responded to the RFP submitting 18 designs for the Public Art Committee to review. The Public Art Committee approved nine of the designs at their April 17, 2019, meeting, and as per the City of Tustin Public Art Policy, forwarded them to the Community Services Commission for recommendation to the City Council for final consideration and approval. Approval of the nine designs by the City Council leaves 17 planters unfinished. The Public Art Committee plans to solicit more local artists to complete the project in Phase 2 later this year. Staff estimates the Old Town Tustin Planter Art Project Phase 1 to be completed by June 39, 2019; however, the work may extend into July if necessary. s /v A. Wilson Director, Parks and Recreation Services Attachments: City of Tustin Public Art Policy Artist Information and Planter Designs Old Town Tustin Planter RESOLUTION NO. 19-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN CALIFORNIA APPROVING THE ARTWORK AS RECOMMENDED BY THE PUBLIC ART COMMITTEE AND AUTHORIZING THE PARKS AND RECREATION DEPARTMENT TO EXECUTE AGREEMENTS WITH THE RESPECTIVE ARTISTS WHEREAS, the City Council adopted Resolution 18-17 establishing a City of Tustin Public Art Policy to commission public art; and WHEREAS, the Public Art Fund includes an allocation of $15,000 for public art; and WHEREAS, a Request for Proposals was published and the Public Art Committee reviewed; and WHEREAS, the Public Art Committee discussed each proposal and has made recommendations to the City Council with regards to approving the artwork submitted by four artists for nine planter boxes on Main Street and EI Camino Real in Old Town Tustin as set forth in the accompanying staff report. NOW THEREFORE, BE 1T RESOLVED by the City Council of the City of Tustin hereby approves the artwork recommended by the Parks and Recreation Department and authorizes the Director of Parks and Recreation to execute agreements with the individual artists as recommended by the Public Art Committee in a total amount not to exceed $2,700; and PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 4th day of June 2019. CHARLES E. PUCKETT Mayor ATTEST: ERICA N. YASUDA City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 19-24 I, Erica N. Yasuda, City Clerk and ex -officio Clerk of the .City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 19-24 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 4t' day of June 2019 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Erica N. Yasuda City Clerk TUSTIN HISTORY BUILDING OUR FUTURE HONORING OUR PAST City of Tustin Preferred Public Art Policy Preferred Public Art Policy Parks and Recreation Department 714-573-3326 City of Tustin, Parks and Recreation Department 300 Centennial Way Tustin, CA 92780 714-573-3326 www.tustinca.org City of Tustin Preferred Public Art Policy 1. General Purpose: Public art can contribute to the cultural and economic vitality of the Tustin community and enhance the quality of life in our City. The purpose of this policy is to provide a process through which the City of Tustin can commission public art projects, and accept or deny gifted artwork. It is the policy of the City of Tustin, as a form of government speech, to commission, accept, deny, display, maintain, and remove public art on City -owned or managed property consistent with the procedures outlined below. Scope: This policy provides procedures for City responsibilities beginning with the funding, commission, submission, evaluation, acceptance, or denial of public art, installation, and maintenance, and if necessary, the removal of public art. Definition: The definition of public art in relation to this policy is created or existing artwork that will be commissioned by the City, or be given free and clear of any liens to the City to be displayed for the enjoyment of the citizens. Artwork can be considered physical paintings, sculptures, mosaics, works, or designs in any media created for the purpose of expression. The Public Art Policy will be reviewed by the City Council after one year. 2. Public Art Fund (PAF The City Council will annually transfer/or at its discretion, $15,000 from an appropriate fund to a designated line item for the commission of public art to be displayed on public property in the City of Tustin. Only expenses directly related to the design, fabrication, and installation of artwork are permitted to be paid from the public art allocation. Allowable expenses from the Public Art Fund: • Artist fees • Materials • Fabrication of the artwork • Transportation of artwork • Base, mounting, or pedestal for the artwork (if applicable) • Engineering for the artwork • Installation of the artwork • Identification plaque for the art • Lighting instruments specifically lighting the artwork (if applicable) • Motors or subterranean/other equipment directly necessary for installation of the art • Art consultant fees (if applicable) not to exceed a maximum of 20 percent of project budget. • Any fees paid to public art experts (e.g. art conservators, qualified appraisers, etc.) requited by the Committee or City Council (if applicable) Expenses Not Allowed from the Public Art Fund: • Expenses to locate the artist (e.g. airfare for artist interviews, etc.) • Architect, landscape architect, or other professional fees • Public Art site preparation (e.g. grading, demolition, or removal of other items/structures, running electrical to the public art site, etc.). • Landscaping around the artwork • Items around the artwork not conceptualized, designed, and fabricated by a qualified artist, including but not limited to: prefabricated water features, ornamental, or decorative items in the area around the public art, hardscaping and seating • Utility fees associated with activating electronic or water generated artwork • Publicity, public relations, photographs, educational materials, business letterhead, or logos bearing the artist's image • Dedication ceremonies, including artwork unveilings or grand opening Verification of Expenses: Public art expenses must not exceed the existing funds available in the Public Art Fund. The Public Art Committee in coordination with staff, will submit financial records in a form acceptable to the City that document allowable artwork expenses paid from the Public Art Fund. All expenditures from the Public Art Fund must follow the City Purchasing Procedures and Policies. Funds not expended in the fiscal year can,carry-over to be expended in future years. A balance in the Public Art Fund can be combined with future allocations to fund larger public art projects as needed or desired. 3. Public Art Committee (PACT: The Public Art Committee (PAC) is the formal body responsible for implementing the Public Art Program. Responsibilities include attending all public art planning and review meetings, exercising judgment that is fair and consistent with policy guidelines, advising the Community Services Commission and the City Council on all public art related issues, and upholding the reputation and integrity of the Public Art Program and the City of Tustin. The Committee will plan and commission public art and evaluate all artwork, including artwork proposed to be gifted to the City of Tustin. The Committee will also seek grant funding and donors for each project and build partnerships and collaborations with non-profit organizations. The Committee is encouraged to solicit funding from developers and corporations to assist with funding public art projects. The Committee will make recommendations to the Community Services Commission and the City Council regarding commissioned or gifted public art. The Public Art Committee meets once a month/or as needed basis. The Committee consists of: • Five (5) City Council appointed representatives who may have a background in art and who are Tustin residents General Eligibility Criteria: • Tustin resident • Collaborative team player • Commitment to the betterment of the community • Service oriented to people and sensitive to their needs • Understand the relationship with the City Council and the committee's role as an extension of the Council • Education, experience, and/or commitment to the visual arts, including artwork and other related public art • Local artists will be considered Length of Term: Each member is appointed for a term of four (4) years with a maximum of two concurrent terms. Pursuant to section 1573 of the Tustin City Code, the term for each member is four years commencing on the date of appointment for each office. So that the terms of all members do not all expire on the same year, the initial appointments of the Committee Members will be as follows: three members will be appointed to serve four year terms and two members will serve an initial two-year term. Thereafter, all members would be appointed to serve staggered four year terms. Stipends: Public Art Committee Members will receive a "stipend of $100 per regular planning/evaluation meeting. The Committee will meet on a project oriented basis with no more than 12 regular meetings per calendar year. The Director of Parks and Recreation Services, or staff designee, will be responsible for the operation of the Public Art Program and coordination with the Public Art Committee. 4. Artist Selection for Commissioned Artwork: Selected artists must meet the qualification requirements described below. Artists' past public art commissions, including the contract amount paid to the artist, will be verified by the City as part of the artist approval process. For the selection process, Artists must submit a Letter of Interest, Artist Resume, History of Public Art Commissions, photos of completed Public Art projects, and three professional references. Artist Qualifications: An artist must be recognized by critics and peers as a professional practitioner of visual arts. To assess the qualifications of an artist the Committee will consider the following: • Artist's body of work • Educational background • Formal training • Past and current large scale (5 feet or larger) outdoor public art commissions • Sales of work • Exhibit records • Publications • Artwork design Artists must also have experience in the following areas: • Successful collaborations with cities or other organizations • Meeting deadlines • Negotiating and contracting their work responsibly 3 Conceptualizing, designing, fabricating, and installing large-scale outdoor art work similar in scope to the proposed public art The ability to demonstrate long-term outdoor durability of selected materials Artists shall have the experience and expertise to create site-specific public art after consideration of contextual issues related to the project site including: • Architectural style • Future use and users of the project site • The community at large • The proposed artwork in terms of its placement Artists will be invited and evaluated through an inclusive and accountable selection process. Hallmarks of the artist selection process will be to clearly communicate the goals of the project, seek the highest quality and integrity in the artwork; and select an artist(s) who will best respond to the distinctive characteristics of the site. Art Consultant: To assist with the Public Art Program, the Public Art Committee has the option of hiring a qualified, experience public art consultant to facilitate artist selection, manage the Public Art process, manage artwork installation, assist with fundraising and grants, and ensure all requirements have been satisfied. Art consultant fees are not to exceed 20 percent of the Public Art Fund allocation. 5. Site Selection: When determining a potential site for public artwork, the following shall be considered: a. The relationship and compatibility of the artwork and site are considered in terms of physical dimensions, social dynamics, local character, and surround context of the existing or planned site. b. Theme and relevance to the community and the site c. Visibility of the site by the general public d. Public safety e. Improvements made to the design of an area f. Vehicular and pedestrian traffic patterns g. Accessibility h. Site design including landscaping, drainage, security, maintenance, grading, and lighting i. Relationship of proposes artwork to existing artwork j. Environmental impact(s) k. Impact on adjacent property owners I. Impact on operation functions (i.e., police, fire, parks and recreation, public works) m. Potential for vandalism Gifted or Donated Artwork: The Public Art Committee will evaluate all artwork proposed to be gifted to the City of Tustin. The Committee will make future recommendations to the City Council for final acceptance or rejection. All gifted artwork requires adherence to the following evaluation and selection procedures. 4 A.) Application and Letter of Interest: The donor of the proposed artwork shall complete a Gift Proposal Application and provide a Letter of Interest to the Director of Parks and Recreation Services or his/her designee. Information required during this initial phase will be: a.) Description of Artwork/Media b.) Specifications and Dimensions c.) Materials and Finishes d.) Colors e.) Electrical or Plumbing Requirements f.) Construction and Installation Method g.) Depiction of Artwork (Drawing/Picture) h.) Budget i.) Location/Site Plan j.) Timeline Donors may solicit letters of support from the community expressing support for the gifted artwork and associated project. B.) Presentation to the Public Art Committee: If applicable, the donor will be scheduled to present a proposal of the gifted artwork to the Public Art Committee as an agenda item at a regular meeting of the Committee. The donor is expected to present the actual artwork, a model of the artwork, or scale drawings of the proposed piece. If it is not possible to bring the actual artwork for review, a photograph of the artwork may be used. The Public Art Committee will review the proposal, consider the presentation, and make a recommendation at a subsequent meeting. If the proposal and presentation does not provide the Committee sufficient information to make a .recommendation, the Committee may postpone the recommendation until further information is provided. The following criteria shall be used by the Public Art Committee to review and evaluate the acceptability of the proposed artwork: • Aesthetics — It shall be deemed to be an artwork of lasting aesthetic value. • Quality — There is inherent quality in the artwork itself. • Style — An artwork shall be compatible in scale, materials, form, and content with its surroundings. • Permanence — Due consideration shall be given to structural/surface soundness, resistance to theft, vandalism, weathering, and excessive maintenance repair costs. • Public Liability — Each artwork shall be examined and approved for safety conditions and factors which may relate to public liability. • Feasibility — Each artwork shall be reviewed for realistic completion and installation. • Duplication — To assure the artwork is original and will not be duplicated, the artist shall warrant the artwork as unique and an edition of one, unless stated to the contrary. The following criteria and factors will be considered for proposed placement of the artwork in addition to site selection criteria: (Also, see #5 Site Selection) 5 • Visibility • Lighting • Public Safety • Impact to facility and programs • Traffic (interior, exterior, foot, and auto) • Location (relationship to facility, architecture, and natural setting) • Future development plans of facility and area • Impact on community and neighborhood • Installation and maintenance C.) Review and Recommendation of the City Council: The Community Services Commission will review the Public Arts Committee initial recommendation and forward to the City Council for consideration of the gifted artwork and final site location. A final decision shall be made by the City Council to accept, delay, or reject the gifted artwork. D.) Installation and Maintenance: If the artwork is accepted by the City Council and installed on City property, it becomes the responsibility and property of the City of Tustin. Installation of the artwork is the responsibility of the participating artwork sponsor/organization unless otherwise determined. A plan of installation and timeline must be submitted to the Director of Parks and Recreation Services or his/her designee prior to permission being granted for installation. Installation may be supervised by City employees or their designees. All damage to the City facility during installation is the responsibility of the artwork donor and/or artist. Artwork shall be installed and sited on City owned or managed property in a manner that ensures public access, including ADA access: Artwork will be installed to the satisfaction of the City of Tustin and its officials. City insurance requirements must be met prior to installation of artwork. Routine maintenance of the artwork after installation will be the responsibility of the City of Tustin. E.) Removal of Artwork (if necessary): The following may be grounds for the City to remove the artwork from City owned or managed property. The City reserves the right to remove the public art at its own discretion. • Theft — A piece of the artwork was stolen from its location and cannot be retrieved. Damage Beyond Reasonable Repair — The public art has been damaged beyond repair, damaged to the extent that it no longer represents the artist's intent, or damaged to the extent that the expense for restoration and repair are found to equal or exceed current market value of the public art. This determination will be made by the Director of Parks and Recreation Services or his/her designee with input provided by the artist, if possible. Site Alteration — For site -integrated or site specific works of art, the site for which the public art was specifically created, is structurally or otherwise altered and can longer accommodate the public art, is made publicly inaccessible as a result of new construction, demolition, or 6 security enhancement, or has its surrounding environment altered in a way that significantly and adversely impacts the public art. Safety — There is a documented history of incidents that show the public art is a threat to public safety. Excessive Maintenance — The public art requires excessive maintenance. This determination will be made by the Director of Parks and Recreation Services or his/her designee with input provided by the artist, if possible. Comparable Quality — The public art is inferior quality as related to the quality of other nearby works or the quality of the artwork has eroded over a period of time. A notice will be issued to the artist and artwork sponsor/donor regarding the reason and proposed date of the public art removal. Removal Options: Directly returned back from the City of Tustin to the artist or art donor. Sale through a public auction or direct bidding by individuals. Any revenue generated from such a sale will be directed back to the Public Art Fund for the future commission of public art projects. • Destruction of artwork and recycling of materials comprised of the public art. F.) Interpretation/Policy: This policy supersedes all previous policies or Memos of Understandings covering the same topic. This policy may be reviewed and amended by the City. Questions concerning the interpretation of application of this policy should be directed to the office of the Director of Parks and Recreation Services Department. 7 Appendix A City of Tustin Public Art Program ARTIST'S HISTORY OF PUBLIC ART COMMISSIONS Please list works similar to the proposed public art in order from most recent to older commissions. Artist Name Project Title Medium Dimensions Purchaser, Phone Number, and Email Location Date of Commission Commission Amount Proposed work for Tustin: To be determined Tustin Public Art Program COMMITTEE CHECKLIST Date: Project Name: Project Location: Artist: Committee Members: Artwork Title: Appendix C Criteria Meets Criteria Does not Meet Criteria Comments I. Art Consultant Qualifications Experience with public art projects of similar scope II. Artist Qualifications Education/training in artwork Exhibit records Et collections Commissions/ experience with large scale permanent outdoor artwork of similar scope/materials Verification of past commission amounts Copy of contract III. Artwork Site Clearly visible to motorists Et pedestrians from a public street No more than 50 feet from public street No signage, utility boxes, landscaping, or other items limiting public view Appendix C 10 Does not Meets Criteria Meet Criteria Criteria Comments IV. Artwork Concept/Design Conceptualized and designed by approved artist Original and does not infringe upon any copyright (editions limited to 5) Artwork is site specific or site appropriate Scale: 5' or larger (excluding base) Considered place in the PAP Collection Proposal demonstrates how work will engage public interest (e.g. provokes discussion, intrigues, entertains, etc.) Is community input/survey requested? Artistic Content (for discussion only): 0Expressive properties -(mood, feeling, message, symbolism) *Formal properties (balance, emphasis, color, repetition/ rhythm, unity, form/shape, texture) V. Artwork Materials/Maintenance Comprehensive maintenance plan List/samples of materials, finishes, manufacturer information, fabricator information, fabrication plans Permanent, weather, and rust resistant media, armature, and base; foundry materials breakdown by percentage Is art conservator or public art expert input requested? Resistant to vandalism and graffiti 10 Appendix C Committee requests for input, conditions of approval, etc.: 11 Does not Meets Criteria Meet Criteria Criteria Comments Landscape will not pose future visibility or conservation problems Irrigation plan indicates water spray is directed away from artwork Maintenance plan demonstrates the work is low maintenance Is art conservator or public art expert input requested? Maintenance fund established .VI. Installation Base well integrated to landscape Lighting plan and lighting instruments Identification plaque location indicated Installation plans approved by Licensed Professional Engineer (if applicable) Poses no liability or safety problems Committee requests for input, conditions of approval, etc.: 11 Appendix C Proposal Details Working Title Artist(s) Name Year Completed Dimensions HxWxD) Preferred Project Installation (approximate) Physical description of the proposed piece (significance, Is this piece one of a kind? Is the piece completed? Proposed Location Address What is your rationale for this site (historical reason, etc.) Why do you wish to donate this piece to the City of Tustin? ,Applicant Details Contact First Et Last Name Organization Name if Type of Organization (if Phone Number Email Address Postal Address Website Address (if relevant) If so, describe,and support nth,attAchr`nents s listed at tike erid o) this application. 12 What �s�the exoecte� [i���ime and stavtnQ'uower of -the matenal(s) used m creattnQ the � lease �dnafy any specmtn>renane procedures ani 1rtequarnnt aid ai;soc�ated ccassts x Wh�trsEeps h�Ve_been talon toinsure that the �ie�e �nll not be,a safely hazard? u �' ,.., .w_�.��. s4r_ Value of Artwork Permits Structural Engineering Site Preparation Insurance for Moving / Siting the Piece Electrical / Plumbing / Utility Hookup Delivery of Artwork to Site Artwork Installation Signage Recognition Other Total Expenses 13 ❑ An artistic resume and / or bio of the artist(s) who created the proposed artwork Three to five clean and clear images of the proposed artwork ❑ Scale drawing and / or modet(s) of the proposed artwork (if applicable) If you have a site in mind, please include a photograph and description of the site(s) include a scaled drawing or digital rendering that illustrates the proposed piece sited this location A copy of a formal appraisal of the proposed piece or an estimate of value Technical specification that indicates the construction and installation details for the If applicable, drawings should be reviewed and approved by a structural engineer. RETURN APPLICATION AND SUPPORTING DOCUMENTATION TO: City of Tustin C/o Director of Parks and Recreation Services 300 Centennial Way Tustin, CA 92780 14 Experience • Graphic design • Teaching Assistant at the Drawing Board • High school arts program • Fine art, all mediums Awa rd s • Grand prizewinner — LA Get to Know Fine Art Contest • Honorable mention — Scholastic Art and Writing Awards West CITY OF TUSTIN ?PjtKS IN RECREq"rjOH "M.e�ne a Diff.,.nc. in tue.in• Nicole Han Submittal I ml Experience • Studio artist and entrepreneur • Commissioned artist 2016-2019 • Juried exhibitions 2016-2017 • Over 20 private and corporate commissions Awards • Gallery Choice Award —Showcase Gallery (Costa Mesa) • Passion Project Award Finalist (San Francisco) • De Vos Grand Gallery, Art Prize (Grand Rapids, MI) CITY OF TUSTIN PARKS & RECREq"r1Oh "MeainP a Di/l•�en C1 in tueein• Mini M u k h e rj" e e Submittal Experience • Mural, North Hollywood, NBC LA Story • Original fine art • Owner, Lena del Sol Art and Photography • Public Art Projects — Utility Box Art (North Hollywood) CITY OF TUSTIN ?ARKS & RECREA-rio "Maxine a D�!larancr i� i'ul���� CITY OF TUSTIN P�OW RKg & RECREgT1 v1 C Experience • Extensive exhibition history • MFA, Claremont University and BA Art UC Berkeley • Public art projects, City of LA, City of Palms • Utility box art projects • Year abroad, University of Bologna, Italy • Adjunct faculty, LA Valley College and Antelope Valley College CITY OF TUSTIN P pRK5 & RECREA-r,C) M.9119. DIFF -1 c. In T11"-' Katie McGuire Submittal I