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Home My WebLink About06 APPROVE PLANS & SPECS & AUTHORIZE ADVERTISEMENT FOR BIDS FOR SIMON RANCHAGENDA REPOR lrs►�1 MEETING DATE: AUGUST 20, 2019 TO: MATTHEW S. WEST, CITY MANAGER Agenda Item Reviewed: City Manager Finance Director � FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE SIMON RANCH RESERVOIR, BOOSTER PUMP STATION, AND PIPELINE REPLACEMENT PROJECT (CIP NO. 60114) SUMMARY The plans and specifications for the Simon Ranch Reservoir, Booster Pump Station, and Pipeline Replacement Project (CIP No. 60114) have been prepared and the project is now ready for bid. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 19-38 approving the plans and specifications for the Simon Ranch Reservoir, Booster Pump Station, and Pipeline Replacement Project (CIP No. 60114), and authorize the City Clerk to advertise to receive bids. FISCAL IMPACT Funding has been appropriated from Fund 301 and Fund 306 in the Fiscal Year 2019-2020 Capital Improvement Program for the Simon Ranch Reservoir, Booster Pump Station, and Pipeline Replacement Project (CIP No. 60114). Taking current volatility in the construction market into consideration, the total engineer's estimate is conservatively in the range of $10M to $13M. Additional costs are estimated at $1.2M for construction management, inspection, and materials testing, and $500,000 for construction engineering, for a total project cost in the range of $11.7M to $14.7M. Although we expect favorable bids given the level of expertise to construct the booster station and pre -stressed concrete reservoir, the robust economy and the abundance of related major capital infrastructure in the current construction market has produced somewhat of a bidder's market. Given these conditions and the complexity of this project, the bidding period may be extended to provide bidders time to thoroughly evaluate their risk and market volatility with respect to labor, equipment, and materials. CORRELATION TO THE STRATEGIC PLAN The proposed project furthers Goal B of the City of Tustin Strategic Plan pertaining to Public Safety and the Protection of Assets, in that the project will improve vital public facilities which enhance Tustin's readiness in responding to fire and drought conditions. DISCUSSION AND BACKGROUND The Simon Ranch Reservoir, constructed in 1960, is located at the intersection of Valhalla Drive and Outlook Lane within the unincorporated territory of Orange County. The existing Simon Ranch Booster Pump Station, located at 11921 Simon Ranch Road, pumps water from Zone 1 into Zone 3, Simon Ranch Reservoir, Booster Pump Station, and Pipeline Replacement Project August 20, 2019 Page 2 working in conjunction with the John Lyttle Reservoir. The City completed technical studies of the existing reservoir and booster pump station in 1990, 1996, and 2000, and determined that, due to age and the existing deteriorated condition, the Simon Ranch Reservoir should be rehabilitated or replaced and that the Simon Ranch Booster Pump Station has reached the end of its service life and should be replaced. The project will replace the existing buried, gunite lined, earthen reservoir with a new circular, pre -stressed concrete tank. A new pump station has been designed and integrated within the reservoir site. A portion of existing 8 inch pipeline serving the existing booster station and 10 inch pipeline leading to the Simon Ranch Reservoir will be abandoned and a new 16 inch ductile iron transmission pipeline, approximately 1,600 feet in length, will be constructed to feed both the new pump station and reservoir. The tentative schedule for construction of this project is as follows: • Authorization to Advertise for Bids.......................................................08/20/2019 • First Legal Advertisement.....................................................................08/22/2019 • Second Legal Advertisement...............................................................08/29/2019 • Bid Opening.........................................................................................10/08/2019 • Award of Contract................................................................................11/05/2019 • Start Construction............................................................................ January 2020 • Complete Construction.......................................................................... June 2021 The Final Mitigated Negative Declaration for the Simon Ranch Reservoir, Booster Pump Station, and Pipeline Replacement Project was approved by the City Council on November 15, 2016. The Notice of Determination was filed on November 23, 2016. r Do glas S. Stack, P.E. Director of Public Works/City Engineer Attachment(s): 1. Resolution No. 19-38 2. Location Map 3. Conceptual Rendering Elevations SACity Council Items\2019 Council Items\08-20-2019Wpprove P&S - Simon Reservoir (CIP 60114)Wpproval of P&S Simon Reservoir (CIP 60114).docx ATTACHMENT 1 Resolution No. 19-38 RESOLUTION NO. 19-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE SIMON RANCH RESERVOIR, BOOSTER PUMP STATION, AND PIPELINE REPLACEMENT PROJECT CIP NO. 60114 AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Simon Ranch Reservoir, Booster Pump Station, and Pipeline Replacement Project CIP No. 60114; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, on November 15, 2016, the Tustin City Council adopted Resolution No. 16- 66 which approved the Final Mitigated Negative Declaration for the Simon Ranch Reservoir, Booster Pump Station, and Pipeline Replacement Project (CIP No. 60114) pursuant to the California Environmental Quality Act (CEQA); and WHEREAS, on November 23, 2016, pursuant to Public Resources Code Section 21000, et seq., CEQA, the City filed a Notice of Determination under CEQA with the County Clerk - Recorder of the County of Orange, California; NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Simon Ranch Reservoir, Booster Pump Station, and Pipeline Replacement Project CIP No. 60114 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 20th day of August, 2019. Charles E. Puckett, Mayor ATTEST: Erica N. Yasuda City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Yasuda, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 19-38 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 20th day of August, 2019 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. YASUDA City Clerk ATTACHMENT 2 Location Map CITY OF TUSTIN P �P�G�O LPS �(iC fS NO SCALE fllip PROJECT LOCATION �'si� R SERVd� J O SIMON RANCH ROTO TU STI N HILLS RACQUET CLUB OF OF w z J FEE 0P-Q774AW8 PROJECT NAME: SIMON RANCH RESERVOIR, BOOSTER PUMP STATION & PIPELINE REPLACEMENT PROJECT (CIP NO. 60t14) 1 ATTACHMENT 3 Conceptual Rendering Elevations ly 1 ►a �'�1. 1. jY. 1��\� �� t �� ,� � tri aye . y,^ � S 1 r� 2.r ��- - TETRA TECH Simon Ranch Reservoir SITE PERSPECTIVE 1- EXISTING Concept Design for Reservoir Site April 2, 2018 revision 3 All design calculations and dimensions are based on approximate estimates and are subject to change. 1 A E i :y t i , �Y �''�• "`N; t �4_r 'R� r' •'s; Vic,. 9 ,x Oil .-, TETRA TECH Simon Ranch Reservoir PERSPECTIVE 1 -CONCEPT Concept Design for Reservoir Site April 2, 2018 revision 3 All design calculations and dimensions are based on approximate estimates and are subject to change. 2 r s Y r ' + 4. . 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