HomeMy WebLinkAbout11 PURCHASE DODGE PKUP 03-21-05
AGENDA REPORT
Agenda Item 11
Reviewed: i!
City Manager
Finance Director
MEETING DATE:
MARCH 21, 2005
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
TO:
AUTHORIZATION FOR THE STATE TO PURCHASE ONE DODGE 2500
PICKUP TRUCK WITH ACCESSORIES
SUMMARY
Approval of Resolution No. 05-47 will authorize the General Services Department of the
State of California to purchase a current model year Dodge 2500 pickup truck with
accessories, on behalf of the City of Tustin
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 05-47 authorizing the
Department of General Services, State of California to purchase one current model year
Dodge 2500 pickup truck with accessories on behalf of the City of Tustin.
FISCAL IMPACT
Funds are currently budgeted in the Equipment Lease Fund, Account No. 84-801-9720 for
the purchase of one current model year Dodge pickup truck with accessories. The total cost
including all taxes and State fees is $16,369.55.
DISCUSSION
The Dodge 2500 with accessories will replace a 1988 Dodge Dakota. The proposed
purchase of the pickup truck will increase the efficiency of the maintenance and operation of
the Parks and Recreation Department.
Each year the State bids and awards vehicle and equipment contracts to various
dealerships throughout the State. Since the State buys in large volume, they are able to
receive a more competitive price for vehicles than the City. Staff reviewed published prices
obtained from local vendors and compared these prices to those contained in the State
contract. Staff also contacted a number of local dealers and received the following bid
prices for a like equipped truck. The prices listed below include all taxes, applicable fees
and early payment discounts.
Authorization for the State to Purchase One Dodge 2500 Pickup Truck with Accessories
March 21, 2005
Page 2
State .. Total
Vendor Contract Unit Price Accessories Unit Cost
H.W. Hunter' Yes $16,100.34 $269.21 $16,369.55
Tustin Dodae No $27,103.44 Included $27,103.44
Foothill Dodge No $23,925.89 Included $23,925.89
State Contract pricing inclùdes a 2.56% State Fee, an $8.75 Tire Fee and a $500
discount for payment within 20 days.
Accessories added to ordered vehicle are factory options.
As a result of the comparison, the most cost effective option for the City is to purchase one
current model year Dodge 2500 pickup truck with accessories through the Department of
General Services, State of California at a total cost of $16,369.55, from H. W. Hunter.
Approval of the attached resolution allows the City to utilize the State's purchasing program
to obtain one current model year Dodge 2500 pickup truck with accessories at a lower cost
than the City can obtain on its own. It also designates the City Manager as the public
official authorized to execute this request on behalf of the City.
~D.~
Tim D. Serlet
Director of Public Works/City Engineer
LJ ~ 4Mw~
Wisam Altowáiji
Field Services Manager
TDS: WA:ccg:Authorization for State to Purchase 1 Dodge pu truck & Reso 05-47.doc
Attachment
RESOLUTION NO. 05-47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
City to purchase materials, supplies and equipment through the State Department of
General Services if it can be acquired more cheaply or efficiently by the State.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin,
California, does hereby authorize the Procurement Division, Department of General
Services of the State of California, to purchase one current model year Dodge 2500
pickup truck with accessories for and on behalf of the City of Tustin pursuant to Section
10324 of the California Public Contract Code, and that Mr. William A. Huston, City
Manager, is hereby directed to sign and deliver all necessary requests and other
documents in connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
21 st day of March 2005.
Lou Bone, Mayor
ATTEST:
City Clerk
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