HomeMy WebLinkAbout06 PURCHASE BED TRUCK 05-02-05
AGENDA REPORT
Agenda Item 6
Reviewed: ~
City Manager
Finance Director
MEETING DATE:
MAY 2, 2005
TO:
WILLIAM A. HUSTON, CITY MANAGER
FROM:
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT:
AUTHORIZATION FOR THE STATE TO PURCHASE ONE UTILITY BED
TRUCK WITH ACCESSORIES
SUMMARY
Approval of Resolution No. 05-66 will authorize the General Services Department of the
State of California to purchase a current model year utility bed truck with accessories on
behalf of the City of Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 05-66 authorizing the
General Services Department of the State of California to purchase a current model year
utility bed truck with accessories on behalf of the City of Tustin.
FISCAL IMPACT
Adequate funds are currently budgeted in the 2004-05 Fiscal Year Lease Fund Budget,
Account Number 84-801-9720, for the purchase of this utility bed truck. The total cost
including all taxes and State fees is $26,470.32.
BACKGROUND
The proposed purchase of the utility bed truck with the specified additional equipment will
replace an existing unit that was scheduled for replacement in 2001, and will increase the
efficiency of the building maintenance operations in the Field Services Division.
Each year the State bids and awards vehicle and equipment contracts to various
dealerships throughout the State. Since the State buys in large volume they are able to
receive a more competitive price for vehicles than the City. Staff reviewed published prices
obtained from local vendors and compared these prices to those contained in the State
contract. Staff also contacted a number of local dealers in the area and received the
following prices for a like equipped truck. The prices listed below include all taxes,
applicable fees and early payment discount.
Authorization for the State to Purchase One Utility Bed Truck with Accessories
May 2, 2005
Page 2
One Utility Bed Truck with Accessories
State Utility Bed Specified Total Unit
Vendor Contract Truck Accessories Cost
Hoblit Motors -
Haynes Dodge. YES $19,857.81 $6,612,51 $26,470.32
Foothill Ranch Dodge NO $34,304.26 Included $34,304.26
Tustin Dodge NO No Bid No Bid
. State Contract pricing includes 2.56% State Fee, a $500 Discount for payment within 20
days and a $8.75 State tire fee.
As a result of the comparison, the most cost-effective option for the City is to purchase the
new utility bed truck through the General Services Department of the State of California at a
total cost of $26,470.32 from Hoblit Motors-Haynes Dodge, Colusa.
Approval of the attached resolution allows the City to utilize the State's purchasing program
to obtain one utility bed truck as specified at a substantially lower cost than the City can
obtain on its own. It also designates the City Manager as the public official authorized to
execute this request on behalf of the City.
~~£~
ft~Tim D. Serlet
Director of Public Works/City Engineer
W' -~MYI ¡t/J-r;wr
Wisam Altowaiji
Field Services Manager
TDS: WA: cog: Authorization for State to purchase 1 utility bed truck & Reso 05-66
Attachment
RESOLUTION NO. 05-66
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California to purchase one current model year utility
bed truck with accessories for and on behalf of the City of Tustin pursuant to Section
10324 of thE;! California Public Contract Code, and that Mr. William A. Huston, City
Manager, is hereby directed to sign and deliver all necessary requests and other
documents in connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
2nd day of May 2005.
Lou Bone, Mayor
ATTEST:
City Clerk