HomeMy WebLinkAbout07 BARR ENG AMEND 05-16-05
AGENDA REPORT
Agenda Item 7
Reviewed: ~
City Manager
Finance Director
MEETING DATE:
MAY 16, 2005
TO:
WilLIAM A. HUSTON, CITY MANAGER
FROM:
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT:
CONTRACT AMENDMENT FOR MAINTENANCE AND REPAIR SERVICES OF
THE CITY'S HVAC SYSTEMS WITH BARR ENGINEERING, INC.
SUMMARY
Approval of the first contract amendment with Barr Engineering, Inc., will extend the Agreement for
Heating, Ventilating, Refrigeration, and Air Conditioning (HVAC) Systems Maintenance and Repair
Services for the period from July 1, 2005 to June 30, 2006, and provide an annual price increase of 3.5%.
RECOMMENDATION
It is recommended that the City Council approve the first amendment to the Contract Agreement between
Barr Engineering, Inc. and the City of Tustin for Heating, Ventilating, Refrigeration, and Air Conditioning
(HVAC) Systems Maintenance and Repair Services, subject to City Attorney approval.
FISCAL IMPACT
Adequate funds will be requested in the 2005/2006 Fiscal Year's budget to cover the proposed 3.5%
adjustment.
DISCUSSION
The City has contracted with Barr Engineering, Inc. since September 1, 2004 for Heating, Ventilating,
Refrigeration, and Air Conditioning (HVAC) Systems Maintenance and Repair Services for City and
Water Operations facilities. The original Agreement was for a 9-month period with three 1-year
extensions available to the City. This contract amendment would extend the Agreement for the first time
from July 1, 2005 through June 30, 2006 and would grant the contractor a 3.5% increase which is less
than the 4.4% adjustment in the Consumer Price Index. The contractor will be compensated a sum not to
exceed $14,450.76 for the period from July 1, 2005 through June 30, 2006 or $1,204.23 per month.
Barr Engineering, Inc. has provided consistent service of a reasonable quality over the last year, and has
been very responsive in the correction of any service that was not up to City standards. The
implementation of this extension will allow the contractor to continue to provide the same quality and
responsiveness the City has previously received.
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Tim D. Serlet
Director of Public Works/City Engineer
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Wisam Altowaiji
Field Services Manager
TDs: WA: ccg: Contract amends Barr.doc.
Attachment
FIRST AMENDMENT TO
CONTRACT AGREEMENT
THIS FIRST AMENDMENT is entered into this day of - 2005, by
and between the City of Tustin, a Municipal Corporation (herein referred to as "City"), and
Barr Engineering, Inc., a California corporation, (herein referred to as "Contractor").
This Amendment is made with reference to the following:
RECITALS
A. WHEREAS, City and Contractor entered into an Agreement dated
September 1, 2004, the "Agreement", wherein Contractor agreed to perform
heating, ventilation, and air conditioning (HVAC) services in accordance with the
Agreement and specifications entitled "Heating, Ventilating, Refrigeration, and Air
Conditioning Systems Maintenance and Repair Program - September 1, 2004
through June 30, 2005";
B. WHEREAS, the initial term of the Agreement was 9 months with the option
to be extended for three additional one-year terms by written agreement of the
parties;
C. WHEREAS, City and Contractor desire to exercise the extension clause
pursuant to Section B, Page B-7, Paragraph 3, "Extension of Contract", to extend
the Agreement for one year;
D. WHEREAS, City and Contractor also desire to adjust Contractor's
compensation under this Agreement, to reflect a 3.5% increase effective July 1,
2005 for the 2005/2006 fiscal year. This increase will reflect the not-to-exceed rise
in the Consumer Price Index, for Los Angeles, Orange and Riverside Counties,
pursuant to Section B, Page B-7, Paragraph 3, "Extension of Contract".
AGREEMENT
The Agreement is hereby amended as follows:
A.
The term of the Agreement is extended for the first one-year extension
through June 30, 2006, unless sooner terminated pursuant to Section B,
Page B-8, Paragraph 1 "Termination of Contract Agreement".
B.
City shall pay the Contractor the following sum for the period indicated:
1. From July 1, 2005 to June 30, 2006, the City shall pay the Contractor, on
a monthly basis, an amount equal to $1,204.23.
C.
Except as expressly amended by this first Amendment, all other terms and
conditions of the Agreement and all attachments and exhibits thereto, shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the
year and date first above written.
THE CITY OF TUSTIN
BY:
(Seal)
Mayor of the City of Tustin
ATTEST:
City Clerk of the City Tustin
APPROVED AS TO FORM
City Attorney
Date
APPROVED AS TO CONTENT:
Public Works Director
Date
CONTRACTOR
Firm Name:
Barr Engineering, Inc.
(Seal)
BY:
TITLE:
Pat Hood
Vice President of Buildinq Services
ATTACH PROPER NOTARY ACKNOWLEDGEMENT FOR SIGNATURES OF AUTHORIZED PERSON (S)