HomeMy WebLinkAbout07 AUTHORIZATION TO PURCHASE & INSTALL PICNIC SHELTER & TWO SHADE STRUCTURES AT COLUMBUS TUSTIN PARK (CIP NO. 20080)AGENDA REPORT
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MEETING DATE: NOVEMBER 5, 2019
TO: MATTHEW S. WEST, CITY MANAGER
Agenda Item 7
Reviewed:
City Manager
Finance Director
FROM: CHAD CLANTON, ACTING DIRECTOR, PARKS & RECREATION
SERVICES
SUBJECT: AUTHORIZATION TO PURCHASE AND INSTALL A PICNIC SHELTER
AND TWO (2) SHADE STRUCTURES FOR THE COLUMBUS TUSTIN
PARK PICNIC SHELTER AND SPORTS FIELD IMPROVEMENTS (CIP
NO. 20080)
SUMMARY:
Staff is requesting authorization to contract with Icon Shelter Systems, Inc. for the
purchase and installation of a picnic shelter and two bleacher shade structures at
Columbus Tustin Park (CIP No. 20080) utilizing the Houston -Galveston Area Council
(HGAC) Buy cooperative government purchasing program.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution 19-49, authorizing the use of
the Houston -Galveston Area Council (HGAC) Buy cooperative government purchasing
program (Contract # PR11-18) for the purchase and installation of a picnic shelter and
two bleacher shade structures at Columbus Tustin Park from Icon Shelter Systems, Inc.
FISCAL IMPACT:
Sufficient funds have been budgeted for this project in the Fiscal Year 2019-2020 Capital
Improvement Program. The total estimated expenditure for the purchase and installation
of the picnic shelter and two bleacher shade structures for this project is $270,045.
Utilizing the HGAC Buy program for this project will provide a 10% savings on the
equipment as well as the installation, totaling a saving close to $28,000.
CORRELATION TO THE STRATEGIC PLAN:
This project advances the following goals of the City of Tustin Strategic Plan:
• Goal A. Economic and Neighborhood Development, Item 6 - by making
improvements to existing parks to expand recreational activities.
• Goal C. Financial Strength, Item 4a - by providing a new source of revenue.
BACKGROUND:
In July of each year, staff leads a tour of Tustin's parks for the Community Services
Commission. During this tour, the Commission identifies potential capital projects to
improve existing facilities or introduce new amenities. In 2017, the Commission
recognized the opportunity for a new picnic shelter at Columbus Tustin Park. This
amenity will serve as a location for family picnics and social events in an underutilized
area of the park adjacent to the tennis courts between the playground and the restroom
building. In addition, it will provide a new source of rental revenue from reservations.
Currently Columbus Tustin is one the few Tustin parks that does not have a reservable
picnic shelter.
Another item commonly identified by the Community Services Commission at their
annual park tours is a general need for shade at various locations. One of these sites is
the spectator bleachers at Columbus Tustin Park Ballfield #2, which is the home of
Tustin Girls Softball. While the other ballfields at Columbus Tustin Park have trees
nearby that provide some shade for spectators, the two sets of bleachers at Ballfield #2
are totally exposed to the sun.
The 40' x 50' picnic shelter features a pre-engineered steel frame with a metal multi -rib
gable roof and tongue & groove wood ceiling (see Attachment 1) installed over a
concrete slab. The two 12' x 18' bleacher shade structures have a monoslope
cantilever design, also with a pre-engineered steel frame and metal multi -rib roof (see
Attachment 2).
HGAC Buy is a nation-wide cooperative purchasing program based out of Texas with a
40 -year history of serving local governments in all 50 states and Canada. The program
offers participating agencies an expedited process to procure products and services that
have been subjected to a competitive public bid/proposal process compliant with state
statutes. HGAC Buy also provides access to volume pricing and discounts, which in the
case of Icon Shelter Systems, Inc., results in a 10% cost savings for both equipment
and installation. Use of government purchasing programs is authorized pursuant to
Tustin City Code Section 1625c.
This project was identified by the Community Services Commission as the next to be
completed on their seven-year Capital Improvement Project Priority List.
Respectfully submitted,
Chad Clanton, Acting Director
Parks & Recreation Services
Attachments: Picnic Shelter Rendering
Bleacher Shade Structure Rendering
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RESOLUTION NO. 19-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, AUTHORIZING THE USE OF THE HOUSTON-
GALVESTON AREA COUNCIL (HGAC) BUY COOPERATIVE
PURCHASING PROGRAM TO CONTRACT FOR THE PUCHASE AND
INSTALLATION OF A PICNIC SHELTER AND TWO (2) BLEACHER
SHADE STRUCTURES AT COLUMBUS TUSTIN PARK (CIP No.
20080)
WHEREAS, it is the intention of the City of Tustin to purchase and install a
picnic shelter and two bleacher shade structures at Columbus Tustin Park, 17522
Beneta Way, and;
WHEREAS, Section 1625, Item C of the Tustin Municipal Code authorizes the
use of government purchasing programs to obtain materials, supplies, and equipment
if it can be acquired more cheaply or efficiently;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California does hereby authorize the purchase and installation of a picnic
shelter and two bleacher shade structures at Columbus Tustin Park (CIP No. 20080)
from Icon Shelter Systems, Inc. utilizing a competitively bid contract through the
Houston -Galveston Area Council Buy cooperative purchasing program (Contract #
PR11-18) and that Mr. Matthew S. West, City Manager, is hereby directed to sign and
deliver all necessary requests and other documents in connection therewith and for
and on behalf of the City of Tustin.
PASSED AND ADOPTED by the City Council of the City of Tustin at a regular
meeting held on the 5"' day of November 2019.
Charles E. Puckett, Mayor
ATTEST
Erica N. Yasuda, City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
CERTIFICATION FOR RESOLUTION NO. 19-49
Erica N. Yasuda, City Clerk and ex -officio Clerk of the City Council of the City of
Tustin, California, does hereby certify that the whole number of the members of the
City Council is five; that the above and foregoing Resolution No. 19-49 was duly and
regularly passed and adopted at a regular meeting of the City Council held on the 5ffi
day of November 2019 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Erica N. Yasuda, City Clerk