HomeMy WebLinkAbout09 SIDEWALK REPAIR 09-06-05
AGENDA REPORT
Agenda Item 9
Reviewed: 1//11
~ii~:::n~~:~tor ~
MEETING DATE:
SEPTEMBER 6, 2005
WILLIAM A. HUSTON, CITY MANAGER
TO:
FROM:
SUBJECT:
PUBLIC WORKS DEPARTMENT/ENGINEERING
ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION
TO FILE THE NOTICE OF COMPLETION FOR THE ANNUAL MAJOR
MAINTENANCE PROJECT, FY 2004-2005 (CIP NO. 7001), AND THE
ANNUAL SIDEWALK REPAIR PROJECT, FY 2004-2005
(PROJECT NO. 402-6235)
SUMMARY
Construction of the Annual Major Maintenance Project, FY 2004-2005 (CIP No. 7001), and
the Annual Sidewalk Repair Project, FY 2004-2005 (Project No. 402-6235) have been
completed to the satisfaction of the City Engineer and are now ready for City Council
acceptance.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 05-92 accepting the Annual
Major Mainten~nce Project, FY 2004-2005 (CIP No. 7001), and the Annual Sidewalk
Repair Project,. FY 2004-2005 (Project No. 402-6235), and authorizing the recordation of the
Notice of Completion, and direct the City Clerk to:
1. Relea~e the Labor and Materials Bond not sooner than thirty-five (35) days after the
date of recordation of the Notice of Completion; and
2. ReleaSe the Faithful Performance Bond not sooner than one year after the date of
recordation of the Notice of Completion; and
Assuming no claims or stop payment notices are filed, it is further recommended that thirty-
five (35) days after the date of recordation of the Notice of Completion, the City Council
authorize payment of the final 10% retention in the amount of $58,169.41 to Hardy &
Harper, Inc. The total final construction contract cost for the project is $581,694.14.
FISCAL IMPACT
The final construction contract cost for the Annual Major Maintenance Project is
$469,579.62. It was funded by the City's Capital Improvement Program (CIP No. 7001).
The final construction contract cost for the Annual Sidewalk Repair Project is $112,114.52.
It was funded by the Engineering Division's Annual Sidewalk Repair Operating Budget
(Project No. 402-6235).
Acceptance of public Improvements and Authorization to File the Notice of Completion for
the Annual Major Maintenance Project, FY 2004-2005 (CIP No. 7001), and the Annual
Sidewalk Repa~r Project, FY 2004-2005 (Project No. 402-6235)
September 6, 2P05
Page 2
Project constru9tion, along with design and construction management, has increased the City's
infrastructure a~sets by $830,000. The increased infrastructure valuation will be added to the
City's infrastructure inventory as required by Statement 34 of the Governmental Accounting
Standards Boa~d (GASB 34). Detailed cost information is shown on the attached GASB 34
Infrastructure In~entory Valuation Forms.
BACKGROUND AND DISCUSSION
The constructiqn of the Annual Major Maintenance Project (CIP No. 7001), and the Annual
Sidewalk Repair Project (402-6235) were completed on June 30, 2005. Both of these projects
are part of the City's ongoing Maintenance of Effort (MOE) requirement to maintain eligibility for
Measure M funding.
All of the work for this project has been completed to the satisfaction of the City Engineer and is
now ready for dity Council acceptance.
c~~
Director of PUblic Works/City Engineer
~L~
Engineering Services Manager
Attachments: Resolulion No. 05.92
Location Exhibit
GASB 34 Infrastructure Inventory Valuation Forms
TDS:TL:ccg:NOC Annual Pvmt Main! Sidewalk Repair 04/05 Reso 05-92.doc
RESOLUTION NO. 05-92
A RgSOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTIt-IORIZING THE RECORDATION OF THE NOTICE OF
COMIPLETION FOR THE CONSTRUCTION OF THE ANNUAL MAJOR
MAINTENANCE PROJECT, FY 2004-2005 (CIP NO. 7001), AND THE
ANNUAL SIDEWALK REPAIR PROJECT, FY 2004-2005 (PROJECT NO.
402-$235)
WHEREAS, Hardy & Harper, Inc., having a contract with the City of Tustin to
construct the hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvement hereinafter mentioned in a manner satisfactory
to the City Council of the City of Tustin; and
WHElREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions
of the contrlict documents and the Notice of Completion, and acceptance of said public
works and improvement should be filed and payment of the balance due said contract
authorized in accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is
hereby accepted. Said public works and improvement is more particularly described as
follows:
Annual Major Maintenance Project, FY 2004-2005 (CIP No. 7001)
and
Annual Sidewalk Repair Project, FY 2004-2005
(Project No. 402-6235)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is
hereby aut~orized to execute and file a Notice of Completion for the acceptance of said
public work ; and improvement described herein as required by law.
PAS::/ED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 6th day of September 2005.
Lou Bone, Mayor
ATTEST:
City Clerk
CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department:
Public Works
Division:
EnQineerinQ
I
Prepared by: Jon DrauQelis
Phone/Extension: 714/573-3164
Date Prepared: Julv 26. 2005
Description of the Asset: Annual Maior Maintenance Proiect. FY 2004-2005 (CIP No. 7001)
Date: D Acq(Jired IZI Constructed D Removed: I June 30, 2005 I
Basis of Valuatipn: (Please check one) .
IZI
D
Act\Jal Cost (should include design, construction mgmt, fees, transportation, etc.)
Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Descrictio[1
Quantitv
Total Amount
Asphalt Concrete Pavement
214,846 SF
$630,000
$630,000
TOTAL
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount
$630,000
S:\GASBIGASB - clP 7001 FYO4-O5.doc
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department:
Public Works
Division:
Enaineerina
Prepared by: Jon DrauQelis
Phone/Extension: 714/573-3164
Date Prepared: July 26. 2005
Description of t~e Asset: Annual Sidewalk Recair Proiect. FY 2004-2005 (Proiect No. 402-6235)
Date:
D AcqIJired IZI Constructed D Removed:
June 30, 2005
Basis of Valuation:
(Please check one)
IZI
D
Act~al Cost (should include design, construction mgmt, fees, transportation, etc.)
Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Descrictior
Quantity
Total Amount
Concrete Sidewalk
Concrete Curb & Gutter
19,844 SF
203 LF
$188,000
$12.000
$200,000
TOTAL
Source of Document /Information:
Ac~ual Contract Cost
Total Valuation Amount
$200,000
S:IGASBIGASB - CIP 70b1 FY04-05.doc