HomeMy WebLinkAbout10 RED HILL CONST 09-06-05
AGENDA REPORT
Agenda Item -----10..-
Reviewed: "...,,~
City Manager J:1ItfL
Finance Director ~
MEETING DATE:
SEPTEMBER 6, 2005
TO:
WilLIAM A. HUSTON, CITY MANAGER
FROM:
SUBJECT:
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
AWARD OF CONTRACT FOR CONSTRUCTION OF THE RED Hill
AVENUE/OlWYN DRIVE PEDESTRIAN ENHANCEMENT PROJECT
(CIP NO. 4067)
SUMMARY
Bids for the Red Hill Avenue/Olwyn Drive Pedestrian Enhancement Project (CIP No. 4067)
have been received and a construction contract is ready to be awarded.
RECOMMENDATION
It is recommended that the City Council take the following actions:
1.
Approve a supplemental appropriation of $30,000.00 from the unappropriated Motor
Vehicle Registration Subvention Fund to the Red Hill Avenue/Olwyn Drive Pedestrian
Enhancement Project (CIP No. 4067).
2.
Award the construction contract for the Red Hill Avenue/Olwyn Drive Pedestrian
Enhancement Project (CIP No. 4067) to Elite Bobcat Service, Inc., the lowest
responsible bidder in the amount of $149,500.00, and authorize the Mayor and the City
Clerk to execute the contract documents on behalf of the City.
FISCAL IMPACT
The City's Capital Improvement Program (CIP) budget for FY 2005/2006 provides funding in
the amount of $140,000.00 for construction of this project. The budget is comprised of funds
from the Motor Vehicle Registration Subvention Fund and the City's Capital Improvement
Program. The bid amount for construction of the project is $149,500.00. A supplemental
appropriation of $30,000.00 from the unappropriated reserve of the Motor Vehicle Subvention
Fund is needed to fund the construction shortfall and to fund construction contingencies,
construction traffic engineering support, materials testing and inspection costs.
Award of Contract for Construction of the Red Hill Avenue/Olwyn Drive Pedestrian Enhancement
Project (CIP Nq. 4067)
September 6, 2005
Page 2
BACKGROUND
Bids were operned on August 23, 2005 with only one bid received in the amount of $149,500
from Elite Bobcat Service, Inc. of Corona. Receipt of only one bid may be a result of several
items, including a busy construction market and this being a specialty project. Rebidding the
project is not r~commended because it could result in receiving a bid of a higher amount and
the contract would be delayed due to readvertising.
The reference$ and the State Contractor's License for Elite Bobcat Service, Inc. have been
checked and are appropriate for the subject project. Their bid for the project is almost 19%
higher than the engineer's estimate of $126,000.00. The bid amount is higher than the
engineer's estimate due primarily to higher than expected costs for electrical components
associated with the in-pavement lighted crosswalk system.
Work for this project involves the installation of an in-pavement lighted crosswalk system at an
existing school crosswalk across the south leg of Red Hill Avenue at Olwyn Drive. The
proposed flashing lights will be activated by pedestrians and serve to provide additional
warning to drivers that pedestrians are using the crosswalk. The project also includes the
modification of curb ramps to meet requirements of the federal Americans with Disabilities Act
(ADA).
l-/~ . {þÞ:t
Tim D. Serlet .
Director of Public Works/City Engineer
~{~
Engineering Services Manager
Attachment: Project Location Map
S:\City Councilltems12005 CouncilltemslAward of Red Hill-Olwyn Ped Enhancements.doc
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