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Home My WebLink About08 APPROVE PLANS AND SPECS FOR ANNUAL ROADWAY REHAB CIP NO. 70019441 r74-, AGENDA REPORT �.. 8 IP MEETING DATE: FEBRUARY 4, 2020 TO: MATTHEW S. WEST, CITY MANAGER Agenda Item 8 Reviewed: City Manager Finance Director FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE ANNUAL ROADWAY REHABILITATION AND CITYWIDE SIDEWALK REPAIR PROJECT CIP NO. 70019 SUMMARY The plans and specifications for the Annual Roadway Rehabilitation and Citywide Sidewalk Repair Project (CIP No. 70019) have been prepared and the project is now ready for bid. RECOMMENDATION It is recommended that the City Council Adopt Resolution No. 20-08 approving the plans and specifications for the Annual Roadway Rehabilitation and Citywide Sidewalk Repair Project (CIP No. 70019), and authorize the City Clerk to advertise to receive bids. 2. Approve an additional appropriation of $470,000 from Measure M2 — Fair Share (Fund 139) for sidewalk removal and replacement. FISCAL IMPACT Funding in the amounts of $1,600,000 has been appropriated from the General Fund — Capital Improvement Program (Fund 200) and $200,000 from the Measure M2 Fund (Fund 139) in the Fiscal Year 2019-2020 Capital Improvement Program for the Annual Roadway Rehabilitation and Citywide Sidewalk Repair Project, CIP No. 70019. The project is part of the City's on-going Maintenance of Effort (MOE) obligation to maintain eligibility for Measure M2 funding. The total engineer's estimate is $2,230,000. Additional costs of materials testing are estimated at $40,000 for a total project cost of $2,270,000. Also included in this project is the construction of median breaks for fire access on Tustin Ranch Road and Edinger, as well as an increased amount of sidewalk repair. This work requires an additional appropriation of $470,000 from the Measure M2 Fund (Fund 139). CORRELATION TO THE STRATEGIC PLAN Rehabilitation of roadways and repair of sidewalks contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #5, which among other items, is to ensure continuous maintenance and improvement of transportation facilities. DISCUSSION AND BACKGROUND The Annual Roadway Rehabilitation and Citywide Sidewalk Repair Project CIP No. 70019 for Fiscal Year 2019-2020 includes asphalt concrete pavement repair, asphalt concrete overlay, slurry sealing, and traffic striping on various streets throughout the City within Zone 1 of the City's Pavement Annual Roadway Rehabilitation and Citywide Sidewalk Repair Project February 4, 2020 Page 2 Management Program. The City is divided into seven pavement management zones with one zone targeted each year for pavement maintenance. Through a rolling seven year cycle, this program is intended to maintain the integrity of City streets. The current phase, Zone 1 (see attached map), is generally bounded by Fairhaven Avenue to the north, Newport Avenue to the east, Irvine Boulevard to the south, and Costa Mesa Freeway (SR -55) to the west. Effective July 1, 2017, the Measure M2 Ordinance (Ordinance No. 3) requires each City to maintain a minimum level of local streets and roads expenditures from the City's General Fund regarding the Maintenance of Effort (MOE). The City's FY 2019-20 MOE benchmark is $1,455,691. The scope of work has been established to ensure final expenditures are above this benchmark and that the City's eligibility to receive Measure M2 funding is not compromised. CIP No. 70019 also includes the Annual Sidewalk Repair Project which focuses on removal and replacement of damaged sidewalk at numerous locations throughout the City based on an annual field survey conducted by the Engineering Division. The field survey identifies and evaluates locations where tree roots are causing sidewalk and curb and gutter damage. Under the project, some of these trees will be removed and replaced with trees of an acceptable species more suitable to the parkway area as recommended by the City's Certified Arborist. This project also provides improvements throughout the City to comply with the Americans with Disabilities Act (ADA). These locations are typically requested by citizens or are identified by City staff to provide for completion of missing segments of sidewalk and curb ramps to improve pedestrian access. The tentative schedule for construction of this project is as follows: • Authorization to Advertise for Bids ............. • First Legal Advertisement .......................... • Second Legal Advertisement ..................... • Bid Opening ............................................... • Award of Contract ....................................... • Start Construction ....................................... • Complete Construction ................................ ........................................ 02/04/2020 ............................ I ........... 02/13/2020 ........................................ 02/20/2020 ........................................ 03/03/2020 ........................................ 03/17/2020 .................................. April/May 2020 ......................................August 2020 Since this project involves the replacement and repair of existing facilities with minor modifications, it is Categorically Exempt under California Environmental Quality Act (CEQA) requirements. A Notice of Exemption has been prepared for the project, and will be recorded with the County of Orange. DoulyasA. Stack, P.E. _ dektd of Public Works/City Engineer Attachment 1: Resolution No. 20-08 Attachment 2: Location Map S:\City Council Items\2020 Council Items\02-04-2020\Approve P&S for Roadway Rehab and Sidewalk Repair (CIP 70019)\Approval of P&S Roadway Rehab & Sidewalk Repair (CIP 70019) draft.docx ATTACHMENT 1 Resolution No. 20-08 RESOLUTION NO. 20-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE ANNUAL ROADWAY REHABILITATION AND CITYWIDE SIDEWALK REPAIR PROJECT CIP NO. 70019 AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Annual Roadway Rehabilitation and Citywide Sidewalk Repair Project CIP No. 70019, FY 2019-2020; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, the CIP No. 70019 project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA); Class 1, Section 15301: Existing Facilities; and NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: FY 2019-2020 Annual Roadway Rehabilitation and Citywide Sidewalk Repair Project CIP No. 70019 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 4th day of February, 2020. Dr. Allan Bernstein, Mayor ATTEST: Erica N. Yasuda City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Yasuda, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 20-08 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 4th day of February, 2020 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. YASUDA City Clerk ATTACHMENT 2 Location Map H 0 U IC k ILME MORI tiam h 6