HomeMy WebLinkAbout10 PURCHASE TWO TRUCKS 10-17-05
AGENDA REPORT
Agenda Item 10
Re~ewed: ~
City Manager
Finance Director
MEETING DATE:
OCTOBER 17, 2005
TO:
WilLIAM A. HUSTON, CITY MANAGER
FROM:
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT:
AUTHORIZATION FOR THE STATE TO PURCHASE TWO EXTENDED CAB
PICKUP TRUCKS
SUMMARY
Approval of Resolution No. 05-104 will authorize the General Services Department of the
State of California to purchase two current model year extended cab pickup trucks on behalf
of the City of Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 05-104 authorizing the
General Services Department of the State of California to purchase two current model year
extended cab pickup trucks on behalf of the City of Tustin.
FISCAL IMPACT
Adequate funds are currently available in the lease Fund Budget for the purchase of one
replacement pickup truck. The other one is a new truck for the new Contract Coordinator
budgeted under account 01-404-9845. The total cost including all taxes and State fees is
$32,698.82.
DISCUSSION
The purchase of first truck is for the replacement of an existing 1996 Ford Ranger pickup in
the landscape Department. The second truck will be a new one for the landscape contract
coordinator position. The purchase of these trucks will increase the efficiency of the
landscape operations and minimize the vehicle maintenance cost.
Each year the State bids and awards vehicle and equipment contracts to various dealerships
throughout the State. Since the State buys in large volume they are able to receive a more
competitive price for vehicles than the City. Staff reviewed published prices obtained from
local vendors and compared these prices to those contained in the State contract. Staff also
contacted a number of local dealers in the area and received the following prices for a like
equipped truck. The prices listed below include all taxes, applicable fees, rebates and early
payment discount.
Authorization for the State to Purchase two extended cab pickup trucks
October 17, 2005
Page 2
Vendor
Two Extended Cab Pickup Trucks
State Extended cab Total
Contract Pickup Truck Cost
. YES $16,349.41 (EACH) $32,698.82
NO $17,619.63 $35,239.26
NO $18,938.14 $37,876.28
Maita Chevrolet
Victor GMC
Guaranty Chevrolet
. State contract pricing includes 2.56% State Fee, a $500 discount for payment within 20
days and an $8.75 State tire fee for each unit.
As a result of the comparison, the most cost-effective option for the City is to purchase the
new extended cab trucks through the General Services Department of the State of California
at a total cost of $32,698.82 from Maita Chevrolet, Elk Grove, CA.
Approval of the attached resolution allows the City to utilize the State's Purchasing Program
to obtain two pickup trucks as specified at a substantially lower cost than the City can obtain
on its own. It also designates the City Manager as the public official authorized to execute
this request on behalf of the City.
~~
Tim D. Serlet
Director of Public Works/City Engineer
.-
a~~¿./-o
Wisam Altowaiji
Manager Field services
TDS:WA:ccg:Authorization for State to purchase 2 PU trucks & Reso 05-104.doc
Attachment
RESOLUTION NO. 05-104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS.
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase two current model year
extended cab pickup trucks for and on behalf of the City of Tustin pursuant to Section
10324 of the California Public Contract Code, and that Mr. William A. Huston, City
Manager, is hereby directed to sign and deliver all necessary requests and other
documents in connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
17th day of October 2005.
Lou Bone, Mayor
ATTEST:
City Clerk