HomeMy WebLinkAbout11 WICK IRRIGATION 10-17-05
AGENDA REPORT
Agenda Item
Reviewed:
City Manager
Finance Director
----.1L
i!-
MEETING DATE:
OCTOBER 17, 2005
TO:
FROM:
WilLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT:
REJECTION OF BIDS, APPROVAL OF PLANS MODIFICATIONS AND
AUTHORIZATION TO RE-ADVERTISE FOR BIDS FOR THE INSTAllATION
OF A WICK IRRIGATION SYSTEM ON JAMBOREE ROAD - PHASE II
(CIP NO. 1538)
SUMMARY
Reject all bid proposals received on this project, approve plans and specification modification,
authorize, and direct the City Clerk to re-advertise for bids. All bid proposals received were
considerably higher than the engineer's estimate and the available funds for this project. This
project will install Phase II of a Wick Irrigation System on Jamboree Road.
RECOMMENDATION
It is recommended that the City Council:
1. Reject all bids received on August 23, 2005.
2. Approve plans and specification modification, authorize, and direct the City Clerk to re-
advertise for bids.
FISCAL IMPACT
The FY 2004-2005 Capital Improvement Project budget for Jamboree Road Irrigation System
Replacement (CIP No. 1538) provides adequate funds for this project. The engineer's
estimate for this portion of work is $100,000. IRWD will reimburse the City 50% or $50,000 as
their share of this joint project.
BACKGROUND
On June 20, 2005, the City Council adopted Resolution No. 05-30 approving the plans and
specifications for this project. The project was subsequently advertised and three bids were
received and opened on August 23, 2005. Those bids are summarized as follows:
Belaire West landscape - Buena Park
Diversified landscape Management, Inc. - Riverside
Mega Way Enterprise - Pomona
$112,220.00
$170,500.00
$187,500.00
Rejection of Bids, Approval of Plans Modification and Authorization to Re-Advertise for Bids for
the Installation of a Wick Irrigation System on Jamboree Road - Phase II (CIP No. 1538)
October 17, 2005
Page 2
Subsequent to the bid opening, the apparent low bidder "Belaire West Landscape (BWL)" called
the City and informed City staff that they have made a clerical error in their bid. On August 29,
2005, staff received a fax letter from BWL requesting to withdraw their bid due to a clerical error
in the amount of $30,000.
The new bid amount of $142,220 is 42% above the engineer's estimate of $100,000. Staff
believes these bids to be excessive and recommends rejection of this bid. Because of the claim
of clerical error, under Contracts Code Section 5105, BWL will be prohibited from participating in
future bidding on this project.
In analyzing the unit costs for all bids received on this project, it was determined that minor
modifications to the plans and specifications and re-bidding of the project could result in an
overall project cost near or below the engineer's estimate. Therefore, the plans and
specifications were modified accordingly and are ready for re-bid.
The new tentative schedule for this project is as follows:
Authorization to re-advertise for bids............................................... 10/17/05
First Legal Advertisement................................................................ 10/20/05
Second Legal Advertisement .......................................................... 10/27/05
Bid Opening .................................................................................... 11/22/05
Award of ..Contract.......................................................................... 12/05/05
Commence .Construction................................................................ 01/03/06
Complete Construction.................................................................... 02/03/06
~.~
Tim D. Serlet
Director of Public Works/City Engineer
¿. I . - ¡Y
ffi~ (Jj~J""
Wisam Altowaiji ð
Field Services Manager
TDS: WA: cog: Rejection of bids & readvertise to instail WICK .doc