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HomeMy WebLinkAbout05 2020 WORK PROGRAM • AGENDA REPORT ITEM #5 MEETING DATE: FEBRUARY 25, 2020 TO: PLANNING COMMISSION AS HISTORIC AND CULTURAL RESOURCES ADVISOR FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: 2020 WORK PROGRAM RECOMMENDATION That the Planning Commission approve Resolution No. 4399 (Attachment A) establishing the Planning Commission as the Historic and Cultural Resources Advisor (HCRA) 2020 Work Program. BACKGROUND AND DISCUSSION: Tustin City Code (TCC) Section 9252(c) states that "[t]he Planning Commission shall advise the City Council on all matters relating to historical and cultural resources, including without limitation, matters affecting the establishment of a Cultural Resources District, designation of Cultural Resources, and as a liaison between residents, property owners, and the City Council within a Cultural Resources District. In performing its historic and cultural resources duties, the Planning Commission shall not exercise any independent final decision-making authority or expend City funds. Actions of the Commission shall not be considered actions of the City and shall not be represented as such." On November 6, 2018, the City Council adopted Resolution No. 18-78 affirming the Planning Commission as the HCRA to the City Council and establishing a program defining the HCRA roles, responsibilities and requiring annual work program (Attachment B). 2019 Work Program On March 26, 2019, the Planning Commission approved Resolution No. 4376 adopting the 2019 HCRA Work Program (Attachment C). The following is a summary of the 2019 Work Program, along with the accomplishments of the HCRA during the 2019 calendar year and the current status of each task: Planning Commission as HCRA 2020 Work Program Page 2 • Commence with an Update of a City Survey of Historical Resources The City conducted its first Historical Resources Survey in 1990, which was updated in 2003. The City Council approved funding for a comprehensive update commenced during the 2019 Work Program period. 2019 Accomplishments: ■ On May 2, 2019, City staff issued a Request for Proposals to qualified Historic Resources professionals. ■ On November 5, 2019, City staff entered into a contract with Architectural Resources Group to conduct a street-by-street reconnaissance survey to identify any newly identified potential historic resources and properties requiring additional research and analysis, and to conduct an intensive-level survey to update information on previously identified. historical resources and to prepare a database that will be integrated with the City's GIS platform. • On November 12, 2019, Architectural Resources Group provided a presentation to the HCRA. The presentation provided the Commissioners with information related to the consultant's experience in conducting surveys, the purpose and use of historic resources surveys, project components, public participation, and examples of a context statement, reconnaissance survey and intensive survey. Background research by Architectural Resources Group is underway. • Four (4) Commendation Nominations During the 2019 program year, the HCRA continued to nominate properties for commendations. 2019 Accomplishments The HCRA nominated two (2) commendations to properties in the Old Town area: ■ EI Camino Grill, 195 EI Camino Real (Del Rio Building, 2014) During the review of this commendation, the HCRA received public input from the Tustin Preservation Conservancy proposing that. plaques awarded for a commendation of a newer building be differentiated from those given to historic buildings. The HCRA made a recommendation to the City Council that it direct staff to explore alternatives to be placed on newer buildings in the Old Town Area. The City Council approved a rectangular building plaque to visually Planning Commission as HCRA 2020 Work Program Page 3 differentiate a recently constructed building from a historic building and the Del Rio Building was the first to receive the rectangular plaque designed for non-historic buildings. ■ American Grub/Swinging Door Saloon, 355-365 El Camino Real (First Billiard Hall — Cleary Building, Circa 1923) • Two (2).Historic Register Plaque Program Historic plaques are intended to recognize Tustin's historic properties, educate the public, increase public interest in historic properties, and to promote community pride. To date, a total of sixty-one (61) residential and commercial properties have received Tustin Historic Register plaques. 2019 Accomplishments During the 2019 Work Program Period, the HCRA approved two (2) nominations to the City's Historic Register Plaque Program as follows: ■ Bouchard House (1923), located at 255 South A Street, was approved on April 9, 2019. This California Bungalow was built by Frank F. and Rena Bouchard in 1923. ■ Tolin House (1923), located at 165 North A Street, was approved on July 9, 2019. William Tolin had the longest tenure at this California Bungalow. • Initiate a Second Pioneer bust The first Pioneer bust of Columbus Tustin was installed on September 24, 2017, at the corner of Main Street and 'El Camino Real. The Work Program proposed to seek funding for a second bust either by private donation or City Council. Potential cost of the bust may be approximately $25,000.00- $35,000.00. 2019 Accomplishments In that no private donor came forward to initiate a second (2nd) Pioneer bust, a second (2"d) Pioneer bust was not initiated. • Training Each Commissioner shall receive a minimum of the equivalent of one (1), six (6)- hour day of training from the approved provider list or by approval of the Director of Community Development, in addition to mandatory introductory training for new Commissioners and refresher course for more seasoned Commissioners. Planning Commission as HCRA 2020 Work Program Page 4 2019 Accomplishments: During the calendar year, all of the Commissioners who served on the HCRA through December 2019 achieved and exceeded the minimum goal of six (6) hours and the refresher course (Historic Preservation Workshop 2019). As one (1) new Commissioner was appointed in September, 2019, this Commissioner was also able to complete a portion of the hours required given the limited time serving on the HCRA. • Other matters that the City Council may refer to HCRA 2019 Accomplishments ■ In addition to the above listed accomplishments, the HCRA reviewed the 2018-19 Certified (CLG) Annual Report and recommended approval to City Council (February 12, 2019). ■ The HCRA received a presentation from the City Attorney related to the California Environmental Quality Act (CEQA), including adverse changes to historic resources (April 9, 2019). • Annual Report The HCRA shall transmit an Annual Report to the City Council. The Annual Report shall include a statement of goals and objectives, accomplishments and efforts to further the cultural, historical, and educational well-being of the community. Staff will provide the City Council with an Annual Report related to HCRA activities during the 2019 calendar year and the proposed 2020 HCRA Work Program. 2020 Work Program Staff proposes a Work Program for the calendar year 2020, including the following activities and goals: • Continue with the update of the City Survey of Historic Resources • Two (2) Commendation nominations • Two (2) Historic Plaque program nominations • Update and revise Old Town Brochure(s)/Handout(s) • Update the Mills Act Handout and Web page Planning Commission as HCRA 2020 Work Program Page 5 • Each Commissioner shall receive a minimum of the equivalent of one (1.), six (6)-hour day of training, one (1) mandatory introductory training for new Commissioners and one (1) refresher course for more seasoned Commissioners • Other matters as may be referred to the HCRA by City Council or the Director of Community Development. Staff recommends that the Planning Commission, in its capacity as HCRA, approve Resolution No. 4399 adopting a 2020 Work Program. Ela' a Dove, AICP, RLA Elizabeth A. Binsack Senior Planner Community Development Director stina Willkom Assistant Director— Planning Attachments: A. Planning Commission Resolution No. 4399 B. City Council Resolution 18-78 C. Planning Commission Resolution No. 4376 ATTACHMENT A PLANNING COMMISSION RESOLUTION NO. 4399 RESOLUTION NO. 4399 A RESOLUTION OF THE TUSTIN PLANNING COMMISSION, ACTING AS THE HISTORICAL AND CULTURAL RESOURCES ADVISOR, ADOPTING A WORK PROGRAM FOR CALENDAR YEAR 2020. I. The Planning Commission, acting as the Historical and Cultural Resources Advisor (HCRA), of the City of Tustin, finds and determines as follows: A. That on November 6, 2018, the City Council adopted Resolution 18-78 affirming the Planning Commission as the HCRA to the City Council pursuant to Tustin City Code 9252c and establishing a program defining the Commission Roles, Responsibilities and annual Work Program. B. That on. March 26, 2019, the Planning Commission established an annual Work Program under the HCRA Program to set forth the goals and objectives for the program year 2019, and continuing thereafter on an annual basis. C. That the Planning Commission desires to establish the goals and objectives for the 2020 Work Program. D. That the Tustin Planning Commission held a public meeting on February 25, 2020, to consider the 2020 Work Program. II. That the Tustin Planning Commission hereby adopts the 2020 Work Program attached hereto as Exhibit A. 111. That the Planning Commission authorizes the Community Development Director to update minor amendments and/or expand or modify the 2020 Work Program from time to time as deemed necessary. PASSED AND ADOPTED at a regular meeting of the Tustin Planning Commission held on the 25th day of February, 2020. AMY MASON Chairperson ELIZABETH A. BINSACK Planning Commission Secretary Exhibit A: 2020 Work Program EXHIBIT A TO RESOLUTION 4399 PLANNING COMMISSION AS THE HISTORIC AND CULTURAL RESOURCES ADVISOR 2020 WORK PROGRAM • Continue with the update of the City Survey of Historic Resources • Two (2) Commendation nominations • Two (2) Historical Plaque program nominations • Update Old Town brochure/handout • Update Mills Act handout and web page Each Commissioner shall receive a minimum of the equivalent of one (1), six (6)- hour day of training from the approved provider list or by approval of the Director of Community Development, in addition to mandatory introductory training for new Commissioners and refresher course for more seasoned Commissioners. • Other matters as may be referred to the Planning Commission by the City Council or Director of Community Development. Resolution No. 4399 2020 Work Program Page 2 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 4399 I, ELIZABETH A. BINSACK, the undersigned, hereby certify that I am the Planning Commission Secretary of the City of Tustin, California; that Resolution No. 4399 was duly passed and adopted at a regular meeting of the Tustin Planning Commission, held on the 25th day of February, 2020. PLANNING COMMISSIONER AYES: PLANNING COMMISSIONER NOES: PLANNING COMMISSIONER ABSTAINED: PLANNING COMMISSIONER ABSENT: ELIZABETH A. BINSACK Planning Commission Secretary ATTACHMENT B CITY COUNCIL RESOLUTION 18-78 RESOLUTION NO. 18-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AFFIRMING THE PLANNING COMMISSION ACTING AS HISTORIC AND CULTURAL RESOURCES ADVISOR PURSUANT TO TUSTIN CITY CODE 9252c AND ESTABLISHING A PROGRAM DEFINING THE COMMISSION ROLES, RESPONSIBILITIES AND ANNUAL WORK PROGRAM The City Council of the City of Tustin does hereby resolve as follows: I. The City Council hereby finds, determines and declares as follows: A. That on June 20, 1988, the City Council adopted Ordinance No. 1001 establishing the City's Cultural Resources Overlay District and the City's Cultural Resources Advisory Committee (hereinafter referred to as the Historic Resources Committee as adopted by City Council Resolution 3991). The Historic Resources Committee was formed with five (5) members charged with acting solely in an advisory capacity to the City Council in matters affecting the establishment of the Cultural Resources District, designation of Cultural Resources, and liaison between residents, property owners and the City Council. B. That on July 31, 1991, the City of Tustin became a Califomia Certified Local Government (CLG) pursuant to the National Historic Preservation Act of 1996, as amended in 1980. C. That on May 1, 2007, City Council adopted Ordinance 1332, which consolidated the responsibilities of the Historic Resources Committee to the Planning Commission in an effort to minimize impacts on City resources. D. That on April 3, 2018, the City Council received public input from the Tustin Preservation Conservancy requesting the Historic Resources Committee be reinstated as a separate committee. E. That on July 17, 2018, and October 8, 2018, City Council affirmed the Planning Commission as the advisory body on historic and cultural matters and directed staff to define the roles, responsibilities and work program for the Planning Commission. F. That on November 6, 2018, the City Council considered the Planning Commission as Historic and Cultural Resources Advisor Program attached hereto as Exhibit "A". Resolution 18-78 Page 1 of 2 II. The City Council hereby affirms the City of Tustin's Planning Commission shall .._ continue to act as the advisory body on historic and cultural matters and adopts the Program attached hereto as Exhibit A. PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting on the 6th day of November 2018. EL YN . MURRAY, Mayor L , ,L" ATTEST: ERI CW N. YWV DA, City Cleric STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF TUSTIN } ERICA N. YASUDA, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 18-78 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 6h day of November, 2018, by the following vote: COUNCILMEMBER AYES: Murray. Gomez, Bernstein, Puckett, Clark (5) COUNCILMEMBER NOES: (0) COUNCILMEMBER ABSTAINED: (0) COUNCILMEMBER ABSENT: (0) ERICA N. YASUDA, City Clerk Exhibit A: Planning Commission Acting as Historic Resources Committee Program Resolution 18-78 Page 2 of 2 EXHIBIT "All' PLANNING COMMISSION AS HISTORIC AND CULTURAL. RESOURCES ADVISOR PURPOSE Tustin has played a vital role in the history of Orange County and has retained a rich and unique cultural ,heritage. It is hereby declared as a matter of public policy that the recognition, preservation, protection and use of culturally significant structures, natural features, sites pnd neighborhoods within the City of Tustin is required in the interest of health, safety, prosperity, social and cultural enrichment and general welfare of City residents. The City Council designated the Planning Commission as the advisory body to the:City Council on all matters relating to historic and cultural resources, including without limitation: • Matters affecting the establishment of a Cultural Resources District • Designation of Cultural Resources, and • As a liaison between residents, property owners, and the City Council within a Cultural Resources District. RESPONSIBILITIESITYPICAL DUTIES In its capacity as an advisory body on matters relating to historic and cultural resources, the Commission shall: • Protect the historic integrity of the City of Tustin for the citizens of the community, visitors, investors, and property owners. • Promote the economic, cultural, historical, and educational well-being of the community. • Promote pride in the historic accomplishments within the City of Tustin. • Provide mechanism(s) for identifying and preserving the historic and architectural resources of the City of Tustin that represent elements of the City's cultural, social, economic, political, and architectural history. • Educate the citizens of Tustin about the benefits of preservation of historic structures, areas, sites, neighborhoods, and other historic resources correcting existing and preventing further urban blight. • Establish a preservation plan which includes all historic districts, structures, areas, sites, and other historic resources which are listed or are eligible for listing in the National, State or City Register of Historic Places. • Engage in other historical or cultural activities as requested by the City Council. Resolution 18-78 Exhibit Page 1 of 3 QUALIFICATIONS AND REQUIRED TRAINING The Commission shall receive: • New Commissioners receive one (1) mandatory introductory training related to Tustin area historical resources including Old Town and other resources located throughout the City. • One (1) annual refresher course for more seasoned Commissioners. • In addition to the above, a minimum of the equivalent of one (1), six (6)-hour day of training per year. Educational events may include trainings conducted by City Staff and/or collaborations with groups similar to the California Preservation Foundation, the Tustin Historical Society and Tustin Preservation Conservancy. Training programs may include live workshops, conferences, live and pre-recorded webinars, and E-Teaming modules. The following list are approved educational training providers: • National Park Service (https://www.nps.gov/tps/education/online-training.htm) • State of California, Office of Historic Preservation (htt ://oh arks.ca. ov/? a e id=1054) In addition to upcoming training events, the OHP website also contains links to previous training modules regarding a host of topics including historical resources, California Environmental Quality Act (CEQA), historical surveys, economic incentives, ordinances, etc. (http://ohp.parks.ca.gov/?page id=23125). • California Preservation Foundation (https://californiapreservation.org) • National Alliance for Preservation Commissions (https://napcommissions.org/camp/) • Urban Land Institute (ULI) (https://americas.uli.org) • American Planners Association (With membership in APA, Commissioners would receive bimonthly Commissioner magazine and full access to the APA website and Knowledge Center) ( https://www.planning.org/loin/commissioners/) • National Trust for Historic Preservation (https://savinciplaces.orgl) • National Preservation Institute (https:!/www.npi_org/) • Tustin Historical Society (http://tustinhistory.com/index.html) • Tustin Preservation Conservancy (http://www.tustinconservancy.orq/) • Other, by approval of the Director of Community Development Resolution 1878 Exhibit Page 2of3 WORK PROGRAM Annually, the Commission shall establish a Work Program. The Work Program shall establish goals and objectives for the program year. The Commission shall solicit input consistent with its purpose and responsibilities. ANNUALREPORT The Commission shall transmit an Annual Report to the City Council. Subject to City Council concurrence, the Annual Report shall include a statement of goals, objectives, accomplishments and efforts to further the cultural, historical, and educational well-being of the community. Resolution 18-78 Exhibit Page 3 of 3 ATTACHMENT C PLANNING COMMISSION RESOLUTION NO. 4376 RESOLUTION NO. 4376 A RESOLUTION OF THE TUSTIN PLANNING COMMISSION, ACTING AS THE HISTORICAL AND CULTURAL RESOURCES ADVISOR, ADOPTING A HISTORICAL AND CULTURAL RESOURCES WORK PROGRAM FOR 2019 CALENDAR YEAR. 1. The Planning Commission, acting as the Historical and Cultural Resources Advisor, of the City of Tustin, finds and determines as follows: A. That on November 6, 2018, the City Council adopted Resolution 18-78 affirming the Planning Commission as the Historic and Cultural Resources Advisor to the City Council pursuant to Tustin City Code 9252c and establishing a program defining the Commission Roles, Responsibilities and annual Work Program. B. That the Planning Commission desires to establish an annual Work Program under the Historic and Cultural Resources Advisor Program which sets forth the goals and objectives for the program year 2019, and continuing thereafter on an annual basis. C. That the Tustin Planning Commission held a public meeting on March 26, 2019, to consider the Planning Commission as the Historical and Cultural Resources Advisor Work Program for the 2019 calendar year, 11. That the Tustin Planning Commission hereby adopts the Planning Commission as the Historical and Cultural Resources Advisor 2019 Work Program attached hereto as Exhibit A. 111. That the Planning Commission authorizes the Community Development Director to update minor amendments and/or expand or modify the Work Program from time to time as deemed necessary. PASSED AND ADOPTED at a regular meeting of the Tustin Planning Commission held on the 26th day of March, 2019. ,tT9iVKOZAK Chairperson IZABETH A. BINSACK Planning Commission Secretary Exhibit A: Planning Commission as the Historic Cultural Resources Advisor 2019 Work Program STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 4376 I, ELIZABETH A. BINSACK, the undersigned, hereby certify that I am the Planning Commission Secretary of the City of Tustin, California; that Resolution No. 4376 was duly passed and adopted at a regular meeting of the Tustin Planning Commission, held on the 2611 day of March, 2019. PLANNING COMMISSIONER AYES: Gallagher, Jha, Kozak, Mason, Thompson (5) PLANNING COMMISSIONER NOES: PLANNING COMMISSIONER ABSTAINED: PLANNING COMMISSIONER ABSENT: `S:—:7 - -4,/ ELIZABETH A. BINS CK Planning Commission Secretary i I EXHIBIT A TO RESOLUTION 4316 PLANNING COMMISSION AS THE HISTORIC AND CULTURAL RESOURCES ADVISOR WORK PROGRAM — 2019 • Commence with an update of a City Survey.of Historical Resources • Four (4) commendation nominations • Two (2) Historical Plaque program nominations • initiate a second Pioneer bust • Each Commissioner shall receive a minimum of the equivalent of one (1), six (6)- hour day of training-from the approved provider list or by approval of the Director of Community Development, in addition to mandatory introductory training for new Commissioners and refresher course for more seasoned Commissioners • Other matters as may be referred to the Planning Commission by the City Council or Director of Community Development.