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Home My WebLink About07 AWARD CONTRACT FOR FY 2019-2020 RDWY REHAB & SIDEWALK REPAIR, CIP 70019AGENDA REPORT MEETING DATE: MARCH 20, 2020 TO: MATTHEW S. WEST, CITY MANAGER Agenda Item 7 Re vie wed: City Manager Finance Director_ FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: AWARD CONTRACT FOR THE FISCAL YEAR 2019-20 ROADWAY REHABILITATION AND SIDEWALK REPAIR PROJECT, CIP NO. 70019 SUMMARY Staff is requesting the City Council award a construction contract to the lowest responsive/responsible bidder for the Fiscal Year (FY) 2019-20 Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70019. Also included in the plans and specifications is the resurfacing of the parking lot surrounding the City -owned warehouse at 15171 Del Amo Avenue (CIP No. 10084). RECOMMENDATION It is recommended that the City Council award a construction contract to the lowest responsive/responsible bidder, Sequel Contractors, Inc. in the amount of $1,892,855.00, for the FY 2019-20 Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70019 and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City. FISCAL IMPACT Sufficient funds in the amount of $2,270,000 have been budgeted and appropriated in the Fiscal Year 2019-2020 Capital Improvement Program Budget for the Fiscal Year 2019-20 Roadway Rehabilitation and Sidewalk Repair Project. This project is part of the City's ongoing Maintenance of Effort (MOE) obligation to maintain eligibility for Renewed Measure M (M2) funding. Funding is provided through a combination of General Fund (Fund 200) and Measure M2 Fair Share (Fund 139). The remaining budgetary appropriation will be set aside as project contingency for both potential unforeseen conditions and the ability to utilize the favorable pricing received through the competitive public bid process to accomplish additional similar work in the original project scope to meet the City's Maintenance of Effort obligation. Sufficient funding in the amount of $225,000 has been budgeted and appropriated for the Parking Lot Resurfacing at 15171 Del Amo Avenue Project (CIP No. 10084). Funding is provided from the General Fund (Fund 200). CORRELATION TO THE STRATEGIC PLAN Rehabilitation of roadways and repair of sidewalks contribute to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #1, which among other items, is to ensure continuous maintenance and improvement of public facilities. FY 2019-20 Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70019 March 17, 2020 Page 2 DISCUSSION The Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70019 for Fiscal Year 2019-20 includes asphalt concrete pavement repair, asphalt concrete overlay, slurry sealing, and traffic striping on various streets within Zone 1 of the City's Pavement Management Program. The City is divided into seven pavement management zones with one zone targeted each year for pavement maintenance. Through a rolling seven year cycle, this program is intended to maintain the integrity of City streets. The current phase, Zone 1 (attached map), generally bounded by Fairhaven Avenue to the north, Newport Avenue to the east, Irvine Boulevard to the south, and Costa Mesa Freeway (SR -55) to the west. The project also includes citywide sidewalk repair which focuses on removal and replacement of damaged sidewalk at numerous locations throughout the City based on an annual field survey conducted by the Engineering Division. Formal bids were publicly opened on March 3, 2020 and reviewed by Public Works. Six (6) bids were received and are summarized below by order of least dollar amount: • Sequel Contractors, Inc................................................................ • R.J. Noble Company.................................................................... • Hardy & Harper, Inc...................................................................... • Palp, Inc. dba Excel Paving.......................................................... • All American Asphalt.................................................................... • EBS General Engineering, Inc ...................................................... $ 1, 892, 855.00 $ 1, 947, 692.00 $ 1,977,000.00 $ 2,176,890.00 $ 2,192,192.00 $ 2,266,494.00 Staff has reviewed the references and the State Contractor's License for Sequel Contractors, Inc. and has determined that they are appropriate for the subject project. The City owns the warehouse at 15171 Del Amo Avenue, as part of a larger acquisition associated with the construction of an on-ramp and an off -ramp providing access to and from State Route 55 to Newport Avenue and Edinger Avenue. In 2010, the City began leasing the 84,000 square foot warehouse. While initial leasing activity consisted of approximately fifty percent of the building, the warehouse has been completely leased since 2014. The leasing activity at the warehouse generates over $730,000 annually to the General Fund. The City leases the space on an "As Is, Where Is" condition. Although some minor isolated repairs have occurred, the daily usage of tractor trailers delivering to and from the location has contributed to the parking lot's deterioration and resurfacing is needed in order to continue leasing the facility. It is recommended that the City Council award the construction contract to the lowest responsive/responsible bidder, Sequel Contractors, Inc. for the FY 2019-20 Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70019 and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City. 6. Stack, P.E. of Public Works/City Engineer Attachment: Location Map S:\City Council Items\2020 Council Items\03-17-2020\Award of Contract for Roadway Rehab (CIP 70019)\Award of Contract for Rdwy Rehab (CIP 70019).docx City of Tustin, CA Citywide Zones A ! 4 • VE EE H D iI• ! /qN0 NBERO LN 1 1 FIEST M'� f %{ANNAFOft y�/' WA SET Nf/p ••—•—i < �� ST I O R`/INE GI"U lay�p�g�yp„ ••.FIF ST' ITS!• �. % YZ - call�_ - %• 1✓� T IRU 5 _!•; L t. IN T Ohl, %• A G5 �_. DNRD n Gp O y�O tPT G D G� 0 pg SON OR F� F�LF DR a� O J o E- O ...LEAS L J �9 LF Legend D Zone � \•• 1L Y�!.18°REED CSE 4`'^��` 2 ° a o-�� \• aP •�..�..� 3 gym° N L.—.._.. 1 4 5 W-17 E I�a�, _I 6 WIFE._7 S Centerline City of Tustin, CA } Citywide Zones Map JulyArcGIS 10.1 Buckram &Associates July 2013 Source: City of Tustin AutoCAD Dwg Created In ArcGIS 10.1 using ArcMap