HomeMy WebLinkAbout00 CC AGENDA 03.20.20CITY OF TUSTIN SPECIAL MARCH 20, 2020
MEETING OF THE CITY COUNCIL COUNCIL CHAMBER
300 CENTENNIAL WAY, TUSTIN
Letitia Clark, Mayor Pro Tem
Charles E. Puckett, Council Member Dr. Allan Bernstein, Mayor Matthew S. West, City Manager
Barry W. Cooper, Council Member Erica N.Yasuda, City Clerk
Austin Lumbard, Council Member David E. Kendig, City Attorney
SPECIAL NOTICE REGARDING COVID-19
On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a
result of the threat of COVID-19.
The meeting can be viewed live on the City's website www.tustinca.org or on local Cox
Channel 851.
If you wish to submit comments and questions in writing for City Council consideration,
please send them to the City Clerk at cityclerk(a)tustinca.org and they will be distributed to
the City Council.
CLOSED SESSION MEETING OF THE CITY COUNCIL
4:15 P.M.
CALL TO ORDER — Meeting #2471
ROLL CALL — City Clerk
PUBLIC INPUT — Members of the public may address the City Council on items on the
Closed Session Agenda.
CLOSED SESSION UPDATE — City Attorney David E. Kendig
CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain
matters without members of the public present. The City Council finds, based on advice
from the City Attorney, that discussion in open session of the following matters will prejudice
the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION -
City Council March 20, 2020
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Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): (2
cases)
2. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION -Initiation
of litigation pursuant to Government Code § 54956.9(d)(4): (2 cases)
3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to
Government Code § 54956.9(a): (1 case)
A. City of Santa Ana vs. County of Orange, et al. USDC, Central Dist. Cal., Civil
Action No. SA CV 18-00155 DOC JDE
4. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code § 54957):
Consultation with Police Chief and City Attorney
SPECIAL MEETING OF THE TUSTIN CITY COUNCIL
5:00 P.M.
CALL TO ORDER — Meeting #2471
CLOSED SESSION REPORT — City Attorney David E. Kendig
ORAL COMMUNICATION/PUBLIC INPUT — At this time, any member of the public may
address the Council on matters which are not on this evening's agenda, provided the matter
is within the subject matter jurisdiction of the City Council.
CONSENT CALENDAR ITEMS - All matters listed under the Consent Calendar are
considered to be routine and will be enacted by one motion without discussion. Persons
wishing to speak regarding Consent Calendar matters should file a "Request to Speak" form
with the City Clerk. (Agenda Items 1 through 11)
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE
AGENDA
Recommendation: That the City Council waive reading in full of all ordinances and
resolutions on the agenda and declare that said titles which appear on the public
agenda shall be determined to have been read by title and further reading waived.
2. APPROVAL OF MINUTES — THE REGULAR MEETING OF THE CITY COUNCIL
HELD ON MARCH 3, 2020.
City Council March 20, 2020
Meeting Agenda Page 2 of 6
Recommendation: That the City Council approve the Action Minutes of the Regular
Meeting of the City Council held on March 3, 2020.
3. RATIFICATION OF PAYROLL AND DEMANDS
The City Council has approved the use of Government Code Section 37208 to
expedite the payment of City of Tustin obligations that are in accordance with the
approved budget or continued operations authorizations.
Recommendation: It is recommended that the City Council approve Payroll in the
amount of $838,116.88; and Demands in the amount of $1,848,206.65.
4. JOHN WAYNE AIRPORT NOISE ABATEMENT QUARTERLY REPORT
This agenda report transmits the John Wayne Airport (JWA) Noise Abatement
Quarterly Report for the third quarter of 2019. The average noise level measured at
Tustin's monitoring station (NMS 1 ON), located at Columbus Tustin Middle School on
Beneta Way (Figure 1), remained fairly consistent with prior quarters during this third
quarter reporting period. Average noise levels during the second quarter continued
to remain well below the City, County, and State criteria of 65 dB Community Noise
Equivalent Level (CNEL) for residential uses.
Recommendation: That the City Council receive and file this report.
5. PLANNING COMMISSION AS HISTORIC AND CULTURAL RESOURCES
ADVISOR PROGRAM - 2019 WORK PROGRAM
This report will provide the City Council with the required Annual Report of the actions
taken and accomplishments of the Planning Commission as Historic and Cultural
Resources Advisor during the calendar year 2019 and the adopted 2020 Work
Program.
Recommendation: That the City Council receive and file this report.
6. PROJECT FUNDING FOR THE MOTOR VEHICLE REGISTRATION SUBVENTION
FUNDS (ASSEMBLY BILL 2766) PROGRAM
Every two (2) years the City Council authorizes the use of the City's disbursement of
Assembly Bill (AB) 2766 funds to offset costs for State mandated vehicle emission
reduction programs implemented by the City of Tustin. This year the City Council is
being requested to allocate the Fiscal Year (FY) 2018/2019 and FY 2019/2020 AB
2766 disbursements and to reallocate previous AB 2766 disbursements to fund the
purchase of one (1) new alternative fuel street sweeper, two (2) electric vehicles, and
electric vehicle charging infrastructure. The reallocated AB 2766 disbursements had
been set aside to partly fund the installation and construction of pedestrian and traffic
calming enhancements and improvements in Old Town Tustin, which may be funded
through other sources.
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Recommendation: That the City Council authorize $215,376, including $106,805
in AB 2766 FY 2018/2019 turn -back funds, $96,900 in projected AB 2766 FY
2019/2020 turn -back funds, and $11,671 in interest income received through
investment of the turn -back funds; and $311,614 in reallocated AB 2766 turn -back
funds, for a total of $526,990 to be used to fund the purchase of one (1) new
alternative fuel street sweeper, two (2) electric vehicles, and electric vehicle charging
infrastructure.
7. AWARD CONTRACT FOR THE FISCAL YEAR 2019-20 ROADWAY
REHABILITATION AND SIDEWALK REPAIR PROJECT, CIP NO. 70019
Staff is requesting the City Council award a construction contract to the lowest
responsive/responsible bidder for the Fiscal Year (FY) 2019-20 Roadway
Rehabilitation and Sidewalk Repair Project, CIP No. 70019. Also included in the
plans and specifications is the resurfacing of the parking lot surrounding the City -
owned warehouse at 15171 Del Amo Avenue (CIP No. 10084).
Recommendation: It is recommended that the City Council award a construction
contract to the lowest responsive/responsible bidder, Sequel Contractors, Inc. in the
amount of $1,892,855.00, for the FY 2019-20 Roadway Rehabilitation and Sidewalk
Repair Project, CIP No. 70019 and authorize the Mayor and the City Clerk to execute
the contract documents on behalf of the City.
8. PUBLIC ART COMMITTEE APPOINTMENT
Mayor Bernstein appointed an ad hoc committee consisting of Mayor Pro Tem Clark
and Councilmember Cooper to interview the Public Art Committee candidates and
make a recommendation to the full City Council.
Recommendation: It is recommended that the City Council appoint Janet Lomax
to serve a four-year term on the Public Art Committee.
9. AUTHORIZATION TO APPROVE CAD/RMS CONTRACT
The Computer Aided Dispatch (CAD) and Records Management System (RMS) are
the main, mission -critical integrated workflow management systems that support
most of the City's public safety activities. These activities include patrol, dispatch,
mapping, records management, property/evidence management, criminal case
management and crime analysis. The CAD/RMS system is an essential tool for
efficient utilization of resources, effective management of tactical deployments,
enhanced community policing efforts and the catalyst for information sharing. Since
October of 1996, the Tustin Police Department has utilized a CAD/RMS system
provided by the West Covina Service Group. The demands placed on law
enforcement agencies are the greatest they have ever been in history, and a modern
CAD/RMS system is mandatory to maintain service and execution levels as expected
by the community we serve.
City Council March 20, 2020
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Over the past 24 years, technology has advanced significantly in the industry and our
dispatchers, records staff, police officers and IT staff have all noticed the steady
decline in functionality and reliability with the West Covina CAD/RMS system. The
system continually experiences interruptions in service, causing unnecessary delays
for employees and members of our community. The City of West Covina is
discontinuing its CAD/RMS services in the near future. As a result, our current
CAD/RMS system will not be supported by the City of West Covina and has required
us to begin a search for a new provider.
In addition to the issues we experience with functionality, the West Covina CAD/RMS
system does not provide a fully integrated option, like many of the new programs
offered today. The Tustin Police Department is one of the few agencies in the county
still physically hand writing crime and property reports. This causes an unnecessary
burden on our records personnel who have to manually enter information into the
computer and then scan the reports into Laserfiche. New technologically advanced
programs provide integrated report writing options, automated property and evidence
services, and case management tracking for our Criminal Investigations Unit.
The need for a new CAD/RMS system was identified many years ago and as a result,
a committee was developed to investigate options into replacing our current system.
Over the past two years, the committee conducted extensive research with the goal
of finding a fully integrated, single source option to handle CAD, RMS, property and
evidence, crime analysis and case management. After the Request for Proposal
(RFP) process and in-depth vendor interviews, the decision was narrowed down to
two vendors. At the conclusion of this lengthy process, the committee representing
all divisions within the department, unanimously recommended Mark43 as our
CAD/RMS service provider.
Recommendation: It is recommended the City Council approve and authorize the
City Manager to enter into a 10 -year contract with Mark43 to provide CAD/RMS
services to the Tustin Police Department as outlined in the contract
10. MODIFICATION OF THE SCHEDULE OF THE REGULAR MEETINGS OF THE
CITY COUNCIL AND PLANNING COMMISSION
Recommendation: That the City Council adopt Resolution Number 20-16 approving
a modified schedule of regular meetings of the City Council and Planning
Commission.
11. TEMPORARY SUSPENSION OF CAPON ACCRUAL OF PAID GENERAL LEAVE
FOR NON-EXECUTIVE MANAGEMENT EMPLOYEES
Recommendation: That the City Council adopt Resolution No. 20-15 authorizing
the City Manager, in his capacity as the Director of Emergency Services, to suspend
the cap on the accrual of paid General Leave for non -Executive Management
employees for a period of 90 days, or for the duration of the declared local state of
emergency, whichever is longer.
City Council March 20, 2020
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REGULAR BUSINESS
12. RATIFICATION OF PROCLAMATION OF A LOCAL EMERGENCY RELATED TO
THE ANTICIPATED SPREAD OF COVID-19, AS AMENDED MARCH 20, 2020,
INCLUDING SUSPENSION OF PENALTIES FOR LATE PAYMENT OF WATER
FEES, SUSPENSION OF BUSINESS LICENSE PROGRAM, AND SUSPENSION
OF STREET SWEEPING TICKETS
Recommendation: That the City Council ratify the Proclamation of a Local
Emergency by the City Manager acting in his capacity as Director of Emergency
Services on March 16, 2020, as the Proclamation was amended on March 20, 2020.
OTHER BUSINESS/CITY MANAGER AND CITY ATTORNEY
COUNCIL MEMBER COMMENTS AND REPORTS
ADJOURNMENT
City Council March 20, 2020
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