HomeMy WebLinkAboutCC MINUTES 03-03-20 DocuSign Envelope ID:CE6D2C59-0447-4BAC-A3BF-2652780C4352
CITY OF TUSTIN REGULAR MARCH 3, 2020
MEETING OF THE CITY COUNCIL COUNCIL CHAMBER
300 CENTENNIAL WAY, TUSTIN
Letitia Clark, Mayor Pro Tem
Charles E. Puckett, Council Member Dr. Allan Bernstein, Mayor Matthew S. West, City Manager
Barry W. Cooper, Council Member Erica N.Yasuda, City Clerk
Austin Lumbard, Council Member David E. Kendig, City Attorney
MINUTES OF THE CLOSED SESSION MEETING OF THE CITY COUNCIL
5:30 P.M.
CALL TO ORDER— Meeting #2470 at 5.32 p.m.
ROLL CALL — City Clerk
Present- Mayor Dr. Allan Bernstein and Council Members Charles E. Puckett
and Barry W. Cooper
Absent- Mayor Pro Tem Letitia Clark and Council Member Lumbard
City Clerk- Erica N. Yasuda, City Clerk
Others Present- David E. Kendig, City Attorney; Matthew S. West, City Manager
PUBLIC INPUT— None
CLOSED SESSION UPDATE — City Attorney David E. Kendig: The Council will convene
to discuss Items 1-5 on the Closed Session Agenda.
CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain
matters without members of the public present. The City Council finds, based on advice
from the City Attorney, that discussion in open session of the following matters will prejudice
the position of the City in existing and anticipated litigation-
1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION -
Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2). (2
cases)
2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION - Initiation
of litigation pursuant to Government Code § 54956.9(d)(4)- (2 cases)
3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to
City Council March 3, 2020
Meeting Minutes Page 1 of 11
DocuSign Envelope ID:CE6D2C59-0447-4BAC-A3BF-2652780C4352
Government Code § 54956.9(a): (2 cases)
A. City of Santa Ana vs. County of Orange, et al. USDC, Central Dist. Cal., Civil
Action No. SA CV 18-00155 DOC JDE
B. Protect Tustin Ranch v. City of Tustin, et al.,Orange County Superior Court
Case No. 30-2019-01113056-CU-PT-CXC
4. LIABILITY CLAIMS — [Government Code § 54956.95]: (2 cases)
A. Claim No. 19-41 , Claim of John Polny
B. Claim No. 20-01 , Claim of Thomas Lillig
5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - [Government Code §
54956.8]: (1 case)
A. Property 430-252-05
Address/Description
Agency City of Tustin
City Negotiators Matthew S. West, City Manager; Jerry Craig, Deputy
Director of Economic Development
Negotiating Parties OUTFRONT Media, Collin Smith, Vice President —
National Real Estate Group
Under Negotiation Price and Terms of Payment
Recessed at 5:33 p.m.
Council Member Lumbard arrived at 5:33 p.m.
Mayor Pro Tem Clark arrived at 6:05 p.m.
MINUTES OF THE REGULAR MEETING OF THE TUSTIN CITY COUNCIL
7:00 P.M.
CALL TO ORDER — Meeting #2470 at 7:02 p.m.
INVOCATION — Pastor Tony Wood, Mission Bible Church
PLEDGE OF ALLEGIANCE — Council Member Lumbard
PRESENTATION — Mayor Bernstein presented a Certificate of Recognition to Angel Aviles
City Council March 3, 2020
Meeting Minutes Page 2 of 11
DocuSign Envelope ID:CE6D2C59-0447-4BAC-A3BF-2652780C4352
in honor of 30 Years of Service.
CLOSED SESSION REPORT — City Attorney David E. Kendig: The City Council
unanimously denied Claim Nos. 19-41 and 20-01 . Other than that, there was no reportable
action.
ORAL COMMUNICATION/PUBLIC INPUT — None
CONSENT CALENDAR ITEMS 1-9 — It was moved by Council Member Puckett and
seconded by Mayor Pro Tem Clark to approve the Consent Calendar as recommended by
staff.
Motion carried: 5-0
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE
AGENDA
Motion: That the City Council waive reading in full of all ordinances and resolutions
on the agenda and declare that said titles which appear on the public agenda shall
be determined to have been read by title and further reading waived.
2. APPROVAL OF MINUTES — THE REGULAR MEETING OF THE CITY COUNCIL
HELD ON FEBRUARY 18, 2020.
Motion: That the City Council approve the Action Minutes of the Regular Meeting of
the City Council held on February 18, 2020.
3. RATIFICATION OF PAYROLL AND DEMANDS
The City Council has approved the use of Government Code Section 37208 to
expedite the payment of City of Tustin obligations that are in accordance with the
approved budget or continued operations authorizations.
Motion: It is recommended that the City Council approve Payroll in the amount of
$792,118.42; and Demands in the amount of $6,526,278.98.
4. 2019 GENERAL PLAN ANNUAL REPORT AND ANNUAL MITIGATION
MONITORING STATUS REPORT FOR FEIS/EIR FOR MCAS TUSTIN SPECIFIC
PLAN
The California Government Code requires that the Planning Commission provide an
annual progress report to the City Council on the status of the City's General Plan
and the progress in its implementation, including the progress in meeting our share
of regional housing needs and efforts to remove governmental constraints to housing
City Council March 3, 2020
Meeting Minutes Page 3 of 11
DocuSign Envelope ID:CE6D2C59-0447-4BAC-A3BF-2652780C4352
development, maintenance, and improvement.
In addition, the City Council certified the Program Final Environmental Impact
Statement/Environmental Impact Report (FEIS/EIR) for the Disposal and Reuse of
MCAS Tustin along with its Supplemental and Addendums. The FEIS/EIR evaluated
the environmental impacts of the reuse and disposal of MCAS -Tustin, which included
the adoption of a Mitigation Monitoring and Reporting Program (MMRP) pursuant to
CEQA Guidelines Section 15097. The MMRP requires annual review to ensure
compliance with required mitigations.
On February 25, 2020, the Planning Commission reviewed the General Plan Annual
Report and the Tustin Legacy Annual Mitigation Monitoring Status Report and
authorized staff to forward the reports to the City Council. With Council authorization,
staff will forward the General Plan Annual Report to HCD in fulfillment of the State's
requirement, and receive and file the Annual Tustin Legacy Mitigation Monitoring
Status Report.
Motion: That the City Council:
1. Authorize staff to forward the General Plan Annual Report to the State Office
of Planning and Research and HCD; and
2. Receive and file the Annual Mitigation Monitoring Status Report and authorize
staff to submit a subsequent report when considerable and significant
activities occur.
5. 2018-2019 CERTIFIED LOCAL GOVERNMENT ANNUAL REPORT
The 1980 amendments to the National Historic Preservation Act of 1966 provided for
the establishment of a Certified Local Government Program (CLG) to encourage the
participation of local governments in the identification, evaluation, registration, and
preservation of historic properties and promote the integration of local historic
preservation into local planning and decision-making processes. As a participant in
the program, the City of Tustin is required to submit an annual report to the State of
California Office of Historic Preservation (OHP). The attached annual report
summarizes the City's historic preservation efforts and describes how the City met
the requirements of the program during the 2018-19 reporting period. The Planning
Commission, as Historic and Cultural Resources Advisor, reviewed the report as
required by the OHP on February 25, 2020.
Motion: That the City Council receive and file this report.
6. OLD TOWN TUSTIN PLANTER BOX PUBLIC ART PROJECT PHASE 2
At their February 19, 2020, Regular Meeting, the Community Services Commission
recommended to forward nine planter box art concepts, that were previously
approved by the Public Art Committee, for future consideration by the City Council to
complete Phase 2 of the Old Town Tustin Planter Box Public Art Project.
City Council March 3, 2020
Meeting Minutes Page 4 of 11
DocuSign Envelope ID:CE6D2C59-0447-4BAC-A3BF-2652780C4352
Motion: That the City Council adopt Resolution 20-13 approving nine planter box
art designs, submitted by five artists, to enhance the sidewalks of Main Street and EI
Camino Real in Old Town Tustin and authorize the Parks and Recreation Department
to execute agreements with the respective artists.
RESOLUTION NO. 20-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN CALIFORNIA
APPROVING THE ARTWORK AS RECOMMENDED BY THE PUBLIC ART
COMMITTEE AND AUTHORIZING THE PARKS AND RECREATION
DEPARTMENT TO EXECUTE AGREEMENTS WITH THE RESPECTIVE ARTISTS
7. POLICE DEPARTMENT VEHICLE PURCHASE
Three (3) Police Department marked patrol units and one (1) Police Department
PSO/CSI vehicle are in need of replacement. Additionally, one (1) Police Department
marked patrol vehicle needs to be added to our Fleet, and there will be a need to
award a contract for police equipment conversion work for five (5) newly purchased
police units.
Motion: It is recommended the City Council authorize:
1. The purchase of three (3) 2020 Dodge Charger pursuit rated vehicles, one (1)
2020 Dodge Durango pursuit rated vehicle and one (1) 2020 Dodge Durango
police package vehicle from the National Auto Fleet Group in the City of
Alhambra in the amount of $171,549.41 (including tax, license, fees and
delivery).
2. The purchase of police equipment conversion packages for the conversion of
two (2) 2020 Dodge Durangos and three (3) 2020 Dodge Chargers from Hi -
Standard Automotive in the City of Orange, California, in the amount of
$50,209.19.
3. The purchase of graphic designs from Digital Magic Signs in the amount of
$3,340.25.
4. The purchase of HD Camera equipment from Watch Guard in the amount of
$5,970.00.
5. The purchase of radio equipment from Motorola Solutions in the amount of
$11,368.88.
6. The purchase of a fabrication package for the storage compartment in the
police package 2020 Dodge Durango in the amount of $4,517.10.
7. The Public Works Department to dispose of the retired surplus vehicles at the
next available public auction and credit net proceeds to the applicable City
Revenue Fund.
City Council March 3, 2020
Meeting Minutes Page 5 of 11
DocuSign Envelope ID:CE6D2C59-0447-4BAC-A3BF-2652780C4352
8. The appropriation of additional funds from the Equipment Replacement Fund
in the amount of $6,954.83 to complete the purchase.
8. NOTICE OF COMPLETION FOR THE SPORTS LIGHTING AT COLUMBUS
TUSTIN PARK AND TUSTIN SPORTS PARK PROJECT CIP NO. 20054
Construction for the Sports Lighting at Columbus Tustin Park and Tustin Sports Park
Project (CIP No. 20054) has been completed to the satisfaction of the City Engineer
and is now ready for City Council acceptance.
Motion: It is recommended that the City Council:
1 . Adopt Resolution No. 20-11 accepting the Sports Lighting at Columbus Tustin
Park and Tustin Sports Park Project (CIP No. 20054); and
2. Authorize the City Engineer to execute and file the Notice of Completion with
the County Recorder's Office.
RESOLUTION NO. 20-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA,
ACCEPTING THE WORKS OF IMPROVEMENT AND AUTHORIZING THE
RECORDATION OF THE NOTICE OF COMPLETION FOR THE SPORTS
LIGHTING AT COLUMBUS TUSTIN PARK AND TUSTIN SPORTS PARK (CIP
20054)
9. AUTHORIZATION AND AWARD THE CONTRACT FOR YOUTH CENTER ROOF
AND CITY HALL TRELLIS PROJECT (CIP No. 10032)
Staff is requesting authorization to award the Youth Center Roof and City Hall Trellis
Project (CIP 10032).
Motion: It is recommended that the City Council:
1 . Adopt Resolution No. 20-12 authorizing the use of Omnia Partners; Contract
# PW1925 with Garland DBS, Inc. for the purchase, installation and warranty
in the amount of $378,354.
2. Authorize the Mayor and the City Clerk to execute the contract documents on
behalf of the City.
RESOLUTION NO. 20-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA
AUTHORIZING OMNIA PARTNERS PURCHASING PROGRAM TO PURCHASE
CERTAIN ITEMS
REGULAR BUSINESS ITEMS 10-12
City Council March 3, 2020
Meeting Minutes Page 6 of 11
DocuSign Envelope ID:CE6D2C59-0447-4BAC-A3BF-2652780C4352
10. LEGISLATIVE UPDATE
Staff has prepared a summary of state legislative activity.
The City Council unanimously approved to receive and file the updated legislative
matrix as of February 21.
11. VETERANS MEMORIAL PROGRAMS
Director of Parks and Recreation Chad Clanton provided a PowerPoint presentation.
The new Veterans Sports Park at Tustin Legacy, set to open in Summer 2020, will
include a Veterans Memorial to honor the men and women in the Tustin community
who have served in the United States Armed Services. The memorial will feature four
programs in which the general public will have an opportunity to participate: the Paver
Program, the Interactive Kiosk, a KIA Memorial, and a time capsule. Tustin City
Council concurrence is requested for the policies and procedures drafted to
successfully implement these programs.
It was moved by Mayor Bernstein and seconded by Council Member Cooper to direct
staff to move forward in implementing the proposed policies and procedures for the
Veterans Memorial programs.
Motion carried: 5-0
12. FISCAL YEAR 2019-2020 MID-YEAR BUDGET REVIEW
City Manager Matthew S. West introduced the new Director of Finance Jason Al-
lman.
Director of Finance Jason AI-Iman and Deputy Director Sean Tran provided a
PowerPoint presentation.
The following is staff's review of the City's first eight (8) months of operations under
the adopted/amended FY 2019-20 Budget. Revenues and expenditures for each
fund were reviewed and adjusted based on the current economic climate, and
projected expenditures reflect costs to date, service needs, and the timing of when
funds would be expended. The City continues to maintain its strong financial
position. The June 30, 2020 General Fund Fund Balance is projected to be 31 .0%
of operating expenditures, which exceeds the City Council's minimum Reserve Policy
of 20% for the General Fund.
It was moved by Council Member Puckett and seconded by Council Member
Lumbard to approve these supplemental appropriations:
City Council March 3, 2020
Meeting Minutes Page 7 of 11
DocuSign Envelope ID:CE6D2C59-0447-4BAC-A3BF-2652780C4352
1. Approve a supplemental appropriation of$397,855 from anticipated revenues
of the CDBG Fund (Fund 120) for expenditures associated with Frontier Park
improvements and graffiti removal;
2. Approve a supplemental appropriation of $70,000 from the unappropriated
reserves of the Cable PEG Fees Fund (Fund 129)for expenditures associated
with the broadcast room improvements;
3. Approve a supplemental appropriation of $7,937 from the unappropriated
reserves of the Supplemental Law Enforcement Fund (Fund 136) for
personnel related costs;
4. Approve a supplemental appropriation of $30,000 from the unappropriated
reserves of the Landscape Lighting District Fund (Fund 141) for landscape
maintenance expenditures;
5. Approve a supplemental appropriation of $28,000 from the unappropriated
reserves of the Street Lighting Fund (Fund 142) for personnel related costs;
and
6. Approve a supplemental appropriation of $36,000 from the unappropriated
reserves of the Assessment District 95-1 Construction Fund (Fund 431) to be
transferred to the Landscape Lighting District Fund (Fund 141) to cover the
increased landscape maintenance expenditures.
Motion carried: 5-0
OTHER BUSINESS/CITY MANAGER REPORT
City Manager Matthew S. West
Announced that he is excited about the new Tustin Veterans Sports Park which will be
opening Summer of 2020; will be the crown jewel park in Tustin.
Announced the newly appointed positions of Director of Economic Development Chris
Koster and the Director of Finance Jason AI-Imam; congratulated both of them on their new
positions.
Shared that information regarding COVID-19, otherwise known as the Coronavirus, can be
found on the City of Tustin website; informed the community, to date, there is no current
outbreak in Orange County; the City will continue to disseminate information, is actively
monitoring the situation, and will continue to remain diligent; asked everyone to please
remain calm; announced that the Orange County Board of Supervisors declared a local
emergency and the County Health Director declared a local health emergency in order to
prepare for greater coordination with the state and federal governments in the event of an
outbreak in Orange County; the declaration of both a local emergency and local health
emergency assists the County of Orange to better leverage resources and greater agency
City Council March 3, 2020
Meeting Minutes Page 8 of 11
DocuSign Envelope ID:CE6D2C59-0447-4BAC-A3BF-2652780C4352
coordination all while allowing for future reimbursement for County activities by state and
federal governments in the event of an outbreak in Orange County.
COUNCILMEMBER COMMENTS AND REPORTS
Council Member Cooper
Thanked Community Services Commissioner Donna Marsh-Peery for her hard work in the
Tustin Community, especially with the Veterans Memorial at the new Tustin Veterans Sports
Park; thanked Tustin American Legion 227 with their knowledge and input with the Veterans
Memorial.
February 21
o Attended the Regional Housing Needs Assessment event at Angel Stadium.
o Attended the Orange County Mosquito and Vector Control Board meeting.
February 22
Attended the Miss Tustin Scholarship Competition; congratulated all the contestants who
competed; congratulated the new Miss Tustin 2020.
February 23
Attended Beckman High School's Beauty and the Beast play; congratulated Mr. Jim Kollias
for putting on a great play; was an amazing evening.
March 2
Participated in the Read Across America Program at Benson Elementary School; had a
good time reading to the all the kindergarteners.
Council Member Lumbard
Congratulated the new Director of Economic Development Chris Koster and the new
Director of Finance Jason AI-Imam on their positions.
Wished Mayor Pro Tem Clark an early Happy Birthday.
Council Member Puckett
February 19
Attended the Transportation Corridor Agencies Committee meeting.
February 22
Attended the Miss Tustin Scholarship Competition; congratulated the winner of Miss Tustin
2020 Laura Price; congratulated former Miss Tustin Keenan Pasztor, she did a great job
representing Tustin.
February 25
Attended the Irvine State of the City event.
City Council March 3, 2020
Meeting Minutes Page 9 of 11
DocuSign Envelope ID:CE6D2C59-0447-4BAC-A3BF-2652780C4352
February 26
Attended the Transportation Corridor Agencies Committee meeting.
February 27
o Attended the Orange County Council of Governments meeting.
o Attended the Transportation Corridor Agencies Committee meeting.
February 29
Attended the Tustin Community Foundation's Sip and Stroll event in Old Town Tustin; was
a great event.
Mayor Pro Tem Clark
Congratulated the new Director of Economic Development Chris Koster and the new
Director of Finance Jason AI-Imam on their new positions.
Congratulated former Director of Economic Development John Buchanan on his years of
service with the City of Tustin and on his retirement.
February 22
Attended the Miss Tustin Scholarship Competition; congratulated Miss Tustin 2020 Laura
Price; is a wonderful program to have; participated in the Miss Tustin program in 1999; the
program has come a long way since 1999; very proud to see the development.
February 26
Was guest speaker at the Black History Future Leaders Luncheon hosted by the Orange
County Black Chamber of Commerce held at the Grove in Anaheim.
February 27
o Attended the Orange County Fire Authority Board meeting; thanked all the
firefighters for their efforts in putting out the fire at the Chatham Village Apartments.
o Spoke with twelve interns from Congresswoman Katie Porter's Office.
February 29
o Attended the Tustin Community Foundation's Sip and Stroll event in Old Town
Tustin; was a great event.
o Threw out the first pitch at the Tustin Girls Softball (TGS) Opening Day Ceremony;
had a blast attending the evet; congratulated TGS on continuing with such a
successful league.
Mayor Bernstein
February 22
Attended the Miss Tustin Scholarship Competition; congratulated all the contestants as well
City Council March 3, 2020
Meeting Minutes Page 10 of 11
DocuSign Envelope ID:CE6D2C59-0447-4BAC-A3BF-2652780C4352
as the outgoing Miss Tustin.
February 26
Attended the Orange County Sanitation District Board meeting.
Congratulated the new Director of Economic Development Chris Koster and the new
Director of Finance Jason AI-Imam on their new positions.
Thanked city staff on their hard work with the new Veterans Sports Memorial and Park
opening soon.
February 29
Attended the last part of the Tustin Community Foundation's Sip and Stroll event in Old
Town Tustin; congratulated TCF on another wonderful event.
Wished Mayor Pro Tem Clark an early Happy Birthday.
Announced the Holocaust Remembrance Forum will be held on March 12, 2020 at Beckman
High School.
Announced everyone to participate in the upcoming 2020 Census; asked everyone to fill
out their form they will receive in the mail and mail it back by April 1, 2020; responses can
be filled out by email, mail, phone, or in person; if wishing to complete in person at a
Questioner Assistance Center locations will be at the Tustin Library, Tustin Area Senior
Center, and the Tustin Youth Center from March 23-April 27, 2020 during normal business
hours; if households do not respond to the questioners, census representatives will be going
door-to-door June-July 2020.
Echoed statements made by City Manager Matthew S. West regarding the COVID-19
otherwise known as the Coronavirus; key points include washing hands on a regular basis
especially after using the restroom, avoiding close contact with people who are visibly sick,
avoid touching your eyes, nose, and mouth, staying home when sick, covering your mouth
with a tissue when you cough or sneeze, and cleaning and disinfecting surfaces frequently;
for more information please visit the City of Tustin website.
Announced the Community Development Department is hosting a Historic Resources
Update Community Workshop on Thursday, March 12th at 6:00 p.m. in the Clifton C. Miller
Community Center.
ADJOURNED at 7:57 p.m.The next meeting is scheduled on Tuesday, March 17, 2020 for
the Closed Session Meeting at 5:30 p.m. and the Regular Business Meeting at 7:00 p.m. in
the Council Chamber, 300 Centennial Way, Tustin, California.
DocuSigned by: DocuSigned by:
�� `LVILA (�aSu�-
�ZU n—RA E
DR. ALLAN BERNSTEIN, ERICA N. YASUDA,
Mayor City Clerk
City Council March 3, 2020
Meeting Minutes Page 11 of 11