HomeMy WebLinkAboutCC MINUTES 03-20-20 DocuSign Envelope ID: 1EAD9686-EAE1-411C-9AEA-BE19EOFD65FC
CITY OF TUSTIN SPECIAL MARCH 20, 2020
MEETING OF THE CITY COUNCIL COUNCIL CHAMBER
300 CENTENNIAL WAY, TUSTIN
Letitia Clark, Mayor Pro Tem
Charles E. Puckett, Council Member Dr. Allan Bernstein, Mayor Matthew S. West, City Manager
Barry W. Cooper, Council Member Erica N.Yasuda, CityClerk
Austin Lumbard, Council Member David E. Kendig, City Attorney
MINUTES OF THE CLOSED SESSION MEETING OF THE CITY COUNCIL
4:15 P.M.
CALL TO ORDER— Meeting #2471 at 4:15
ROLL CALL — City Clerk
Present: Mayor Dr. Allan Bernstein, Mayor Pro Tem Letitia Clark and Council
Members Charles E. Puckett, Barry W. Cooper and Austin Lumbard
Absent: None
City Clerk: Erica N. Yasuda, City Clerk
Others Present: David E. Kendig, City Attorney; Matthew S. West, City Manager
PUBLIC INPUT— None
CLOSED SESSION UPDATE — City Attorney David E. Kendig: The Council will convene
to discuss Items 1-4 on the Closed Session Agenda.
CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain
matters without members of the public present. The City Council finds, based on advice
from the City Attorney, that discussion in open session of the following matters will prejudice
the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION -
Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): (2
cases)
2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION - Initiation
of litigation pursuant to Government Code § 54956.9(d)(4): (2 cases)
3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to
Government Code § 54956.9(a): (1 case)
City Council March 20, 2020
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A. City of Santa Ana vs. County of Orange, et al. USDC, Central Dist. Cal., Civil
Action No. SA CV 18-00155 DOC JDE
4. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code § 54957):
Consultation with Police Chief and City Attorney
Recessed to Closed Session
MINUTES OF THE SPECIAL MEETING OF THE TUSTIN CITY COUNCIL
5:00 P.M.
CALL TO ORDER — Meeting #2471 at 5:00 p.m.
CLOSED SESSION REPORT — City Attorney David E. Kendig: The Council took no
reportable action.
ORAL COMMUNICATION/PUBLIC INPUT — Mayor Bernstein stated that the City received
one public comment submitted by Kirk Watilo. No additional comments were received.
CONSENT CALENDAR ITEMS 1-11- It was moved by Council Member Puckett and
seconded by Council Member Cooper to approve the balance as recommended by staff. Roll
call vote.
Motion carried: 5-0
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE
AGENDA
Motion: That the City Council waive reading in full of all ordinances and resolutions
on the agenda and declare that said titles which appear on the public agenda shall
be determined to have been read by title and further reading waived.
2. APPROVAL OF MINUTES — THE REGULAR MEETING OF THE CITY COUNCIL
HELD ON MARCH 3, 2020.
Motion: That the City Council approve the Action Minutes of the Regular Meeting of
the City Council held on March 3, 2020.
3. RATIFICATION OF PAYROLL AND DEMANDS
The City Council has approved the use of Government Code Section 37208 to
expedite the payment of City of Tustin obligations that are in accordance with the
approved budget or continued operations authorizations.
City Council March 20, 2020
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Motion: It is recommended that the City Council approve Payroll in the amount of
$838,116.88; and Demands in the amount of$1,848,206.65.
4. JOHN WAYNE AIRPORT NOISE ABATEMENT QUARTERLY REPORT
This agenda report transmits the John Wayne Airport (JWA) Noise Abatement
Quarterly Report for the third quarter of 2019. The average noise level measured at
Tustin's monitoring station (NMS 1 ON), located at Columbus Tustin Middle School on
Beneta Way (Figure 1), remained fairly consistent with prior quarters during this third
quarter reporting period. Average noise levels during the second quarter continued
to remain well below the City, County, and State criteria of 65 dB Community Noise
Equivalent Level (CNEL) for residential uses.
Motion: That the City Council receive and file this report.
5. PLANNING COMMISSION AS HISTORIC AND CULTURAL RESOURCES
ADVISOR PROGRAM - 2019 WORK PROGRAM
This report will provide the City Council with the required Annual Report of the actions
taken and accomplishments of the Planning Commission as Historic and Cultural
Resources Advisor during the calendar year 2019 and the adopted 2020 Work
Program.
Motion: That the City Council receive and file this report.
6. PROJECT FUNDING FOR THE MOTOR VEHICLE REGISTRATION SUBVENTION
FUNDS (ASSEMBLY BILL 2766) PROGRAM
Every two (2) years the City Council authorizes the use of the City's disbursement of
Assembly Bill (AB) 2766 funds to offset costs for State mandated vehicle emission
reduction programs implemented by the City of Tustin. This year the City Council is
being requested to allocate the Fiscal Year (FY) 2018/2019 and FY 2019/2020 AB
2766 disbursements and to reallocate previous AB 2766 disbursements to fund the
purchase of one (1) new alternative fuel street sweeper, two (2) electric vehicles, and
electric vehicle charging infrastructure. The reallocated AB 2766 disbursements had
been set aside to partly fund the installation and construction of pedestrian and traffic
calming enhancements and improvements in Old Town Tustin, which may be funded
through other sources.
Motion: That the City Council authorize $215,376, including $106,805 in AB 2766
FY 2018/2019 turn-back funds, $96,900 in projected AB 2766 FY 2019/2020 turn-
back funds, and $11,671 in interest income received through investment of the turn-
back funds; and $311,614 in reallocated AB 2766 turn-back funds, for a total of
$526,990 to be used to fund the purchase of one (1) new alternative fuel street
sweeper, two (2) electric vehicles, and electric vehicle charging infrastructure.
City Council March 20, 2020
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7. AWARD CONTRACT FOR THE FISCAL YEAR 2019-20 ROADWAY
REHABILITATION AND SIDEWALK REPAIR PROJECT, CIP NO. 70019
Staff is requesting the City Council award a construction contract to the lowest
responsive/responsible bidder for the Fiscal Year (FY) 2019-20 Roadway
Rehabilitation and Sidewalk Repair Project, CIP No. 70019. Also included in the
plans and specifications is the resurfacing of the parking lot surrounding the City -
owned warehouse at 15171 Del Amo Avenue (CIP No. 10084).
Motion: It is recommended that the City Council award a construction contract to
the lowest responsive/responsible bidder, Sequel Contractors, Inc. in the amount of
$1,892,855.00, for the FY 2019-20 Roadway Rehabilitation and Sidewalk Repair
Project, CIP No. 70019 and authorize the Mayor and the City Clerk to execute the
contract documents on behalf of the City.
8. PUBLIC ART COMMITTEE APPOINTMENT
Mayor Bernstein appointed an ad hoc committee consisting of Mayor Pro Tem Clark
and Councilmember Cooper to interview the Public Art Committee candidates and
make a recommendation to the full City Council.
Motion: It is recommended that the City Council appoint Janet Lomax to serve a
four-year term on the Public Art Committee.
9. AUTHORIZATION TO APPROVE CAD/RMS CONTRACT
The Computer Aided Dispatch (CAD) and Records Management System (RMS) are
the main, mission-critical integrated workflow management systems that support
most of the City's public safety activities. These activities include patrol, dispatch,
mapping, records management, property/evidence management, criminal case
management and crime analysis. The CAD/RMS system is an essential tool for
efficient utilization of resources, effective management of tactical deployments,
enhanced community policing efforts and the catalyst for information sharing. Since
October of 1996, the Tustin Police Department has utilized a CAD/RMS system
provided by the West Covina Service Group. The demands placed on law
enforcement agencies are the greatest they have ever been in history, and a modern
CAD/RMS system is mandatory to maintain service and execution levels as expected
by the community we serve.
Over the past 24 years, technology has advanced significantly in the industry and our
dispatchers, records staff, police officers and IT staff have all noticed the steady
decline in functionality and reliability with the West Covina CAD/RMS system. The
system continually experiences interruptions in service, causing unnecessary delays
for employees and members of our community. The City of West Covina is
discontinuing its CAD/RMS services in the near future. As a result, our current
CAD/RMS system will not be supported by the City of West Covina and has required
us to begin a search for a new provider.
City Council March 20, 2020
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In addition to the issues we experience with functionality, the West Covina CAD/RMS
system does not provide a fully integrated option, like many of the new programs
offered today. The Tustin Police Department is one of the few agencies in the county
still physically hand writing crime and property reports. This causes an unnecessary
burden on our records personnel who have to manually enter information into the
computer and then scan the reports into Laserfiche. New technologically advanced
programs provide integrated report writing options, automated property and evidence
services, and case management tracking for our Criminal Investigations Unit.
The need for a new CAD/RMS system was identified many years ago and as a result,
a committee was developed to investigate options into replacing our current system.
Over the past two years, the committee conducted extensive research with the goal
of finding a fully integrated, single source option to handle CAD, RMS, property and
evidence, crime analysis and case management. After the Request for Proposal
(RFP) process and in-depth vendor interviews, the decision was narrowed down to
two vendors. At the conclusion of this lengthy process, the committee representing
all divisions within the department, unanimously recommended Mark43 as our
CAD/RMS service provider.
Motion: It is recommended the City Council approve and authorize the City Manager
to enter into a 10-year contract with Mark43 to provide CAD/RMS services to the
Tustin Police Department as outlined in the contract
10. MODIFICATION OF THE SCHEDULE OF THE REGULAR MEETINGS OF THE
CITY COUNCIL AND PLANNING COMMISSION
Motion: That the City Council adopt Resolution Number 20-16 approving a modified
schedule of regular meetings of the City Council and Planning Commission.
11. TEMPORARY SUSPENSION OF CAP ON ACCRUAL OF PAID GENERAL LEAVE
FOR NON-EXECUTIVE MANAGEMENT EMPLOYEES
Motion: That the City Council adopt Resolution No. 20-15 authorizing the City
Manager, in his capacity as the Director of Emergency Services, to suspend the cap
on the accrual of paid General Leave for non-Executive Management employees for
a period of 90 days, or for the duration of the declared local state of emergency,
whichever is longer.
REGULAR BUSINESS
12. RATIFICATION OF PROCLAMATION OF A LOCAL EMERGENCY RELATED TO
THE ANTICIPATED SPREAD OF COVID-19, AS AMENDED MARCH 20, 2020,
INCLUDING SUSPENSION OF PENALTIES FOR LATE PAYMENT OF WATER
FEES, SUSPENSION OF BUSINESS LICENSE PROGRAM, AND SUSPENSION
OF STREET SWEEPING TICKETS
City Council March 20, 2020
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City Manager Matthew S. West provided an update.
It was moved by Council Member Lumbard and seconded by Mayor Bernstein that
the City Council ratify the Proclamation of a Local Emergency by the City Manager
acting in his capacity as Director of Emergency Services on March 16, 2020, as the
Proclamation was amended on March 20, 2020.
Roll call vote. Motion carried: 5-0
COUNCILMEMBER COMMENTS AND REPORTS
Council Member Cooper
No report
Council Member Lumbard
Thanked staff for all their hard work during the COVID-19 pandemic; thanked the Tustin
Police Department for all their hard work and efforts with keeping the Tustin community
safe.
Council Member Puckett
Thanked everyone for their hard work during this stressful time; echoed the statements of
Council Member Lumbard.
Mayor Pro Tem Clark
Thanked staff for all their hard work; thanked colleagues for working together in making
decisions in keeping the Tustin community safe during the COVID-19 pandemic.
Mayor Bernstein
Thanked staff and colleagues for all their hard work; they are staying on top of the Centers
for Disease Control and Prevention updates and reassured the Tustin community that city
staff and City Council are working extremely hard and doing their absolute best to keep the
community safe; reminded everyone to please continue to protect themselves by practicing
social distancing, washing hands, covering your mouth when sneezing or coughing, and to
clean and disinfect surfaces.
ADJOURNED at 5:13 p.m.
DR. ALLAN BERNSTEIN, ERICA N. YASUDA,
Mayor City Clerk
City Council March 20, 2020
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