HomeMy WebLinkAbout13 PURCHASE CAB TRUCK 12-5-05
AGENDA REPORT
Agenda Item
Reviewed:
Finance Director
~
City Manager
MEETING DATE:
DECEMBER S, 200S
TO:
FROM:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT:
AUTHORIZATION FOR THE STATE TO PURCHASE ONE CAB AND
CHASSIS TRUCK
SUMMARY
Approval of Resolution No. 05-120 will authorize the General Services Department of the State
of California to purchase one current model year cab and chassis with specified options on
behalf of the City of Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution No.05-120 authorizing the General
Services Department of the State of California to purchase one current model year cab and
chassis with specified options on behalf of the City of Tustin.
FISCAL IMPACT
Adequate funds are currently available in the lease fund budget account 84-801-9720 for the
purchase of one replacement cab and chassis. The total cost for this vehicle with tax and state
fee's is $ 19,189.57. The new bed and arrow board will be purchased separately after delivery
of the cab and chassis.
DISCUSSION
The purchase of this truck is for the replacement of an existing 1983 Ford flatbed in the street
department. This truck will increase the efficiency of the street department's ability to respond
to an emergency and minimize the vehicle maintenance cost.
Each year the state bids and awards vehicle and equipment contracts to various dealerships
throughout the state. Since the State buys in large volume they are able to receive a more
competitive price for vehicles than the City. Staff reviewed published prices obtained from
local vendors and compared these prices to those contained in the State contract. Staff also
contacted a number of local dealers in the area and received the following prices for a like
equipped truck. The prices listed below include all taxes, applicable fees, rebates and early
payment discount. This price does not include the cost of the bed and arrow board.
Authorization for the State to Purchase one cab and chassis
December 5, 2005
Page 2
One Cab and Chassis
State Extended cab
Vendor Contract Pickup Truck
Victor GMC . YES $19,189.57
Guaranty Chevrolet NO $24,619.74
Tustin Chevrolet NO NO BID
Total
Cost
$19,189.57
$24,619.74
NO BID
.State Contract pricing includes 2.56% State Fee, a $500 Discount for payment within 20 Days
and a $12.25 State tire fee for each unit.
As a result of the comparison, the most cost-effective option for the City is to purchase the new
cab and chassis through the General Services Department of the State of California at a total
cost of $19,189.57 from Victor GMC Corona, CA.
Approval of the attached resolution allows the City to utilize the State's purchasing program to
obtain one cab and chassis as Specified at a substantially lower cost than the City can obtain
on its own. It also designates the City Manager as the public official authorized to execute this
request on behalf of the City.
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Tim D. Serlet
Director of Public Works/City Engineer
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Wisam AltowalJI
Field Service Manager
TDSWA:ccg:Authorization State to purchase emerg resp truck & Resa 05.120.dac
Attachment
RESOLUTION NO. 05-120
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS.
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase one current model year cab and
chassis for and on behalf of the City of Tustin pursuant to Section 10324 of the
California Public Contract Code, and that Mr. William A. Huston, City Manager, is
hereby directed to sign and deliver all necessary requests and other documents in
connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
5th day of December 2005.
Lou Bone, Mayor
ATTEST:
City Clerk