HomeMy WebLinkAboutCC RES 20-45DocuSign Envelope ID: 045F399F-C228-4FOF-BBDB-55754A4254B8
RESOLUTION NO. 20-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ADOPTING AN AMENDED RECORDS RETENTION
SCHEDULE, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY
RECORDS, AND RESCINDING PREVIOUS RESOLUTION NO. 17-51
WHEREAS, the maintenance of numerous records is expensive, slows document
retrieval, and is not necessary after a certain period of time for the effective and efficient
operation of the government of the City of Tustin; and
WHEREAS, Section 34090 of the Government Code of the State of California
provides a procedure whereby any City record which has served its purpose and is no
longer required may be destroyed; and
WHEREAS, the State of California has adopted guidelines for retention periods for
various government records; and
WHEREAS, the City Council of the City of Tustin adopted Resolution 17-51,
adopting a records retention schedule on December 19, 2017, and the City Council finds
that the retention schedule should be updated and Resolution 17-51 rescinded.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN DOES
RESOLVE AS FOLLOWS:
Section 1. Resolution Number 17-51 is hereby rescinded.
Section 2. The records of the City of Tustin, as set forth in the Records Retention
Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby
authorized to be destroyed as provided by Section 34090 et seq. of the Government Code
of the State of California and in accordance with the provisions of said schedule upon the
request of the Department Head and with the consent in writing of the City Clerk and City
Attorney, without further action by the City Council of the City of Tustin.
Section 3. With the consent of the City Clerk, City Manager, and City Attorney,
minor updates are hereby authorized to be made to the Records Retention Schedule
without further action by the City Council. Minor updates include changes in Department
or Division names, improvements in descriptions, changes in comments, deleting records
series that are no longer applicable, and/or what is scanned. Changes in the Total
Retention and/or adding new records series to the Schedule must be presented to the
City Council of the City of Tustin prior to taking effect.
Section 4. The term "records" as used herein shall include documents,
instructions, books, microforms, electronic files, magnetic tape, optical media, or papers;
as defined by the California Public Records Act.
Resolution No. 20-45
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DocuSign Envelope ID: 045F399F-C228-4FOF-BBDB-55754A4254B8
Section 5. The City Clerk shall certify to the passage and adoption of this
resolution and enter it into the book of original resolutions.
Section 6. This resolution shall become effective immediately upon its passage
and adoption.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 16th day of June 2020.
DR. ALLAN BERNSTEIN,
Mayor
ATTEST:
`L (& g6US1tij,a
ERICA N. YASUDA,
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Erica N. Yasuda, City Clerk and ex -officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is
five; that the above and foregoing Resolution No. 20-45 was duly and regularly passed
and adopted at a regular meeting of the City Council held on the 16th day of June 2020
by the following vote:
COUNCILMEMBER AYES: Bernstein, Clark, Puckett, Cooper, Lumbard (5)
COUNCILMEMBER NOES: (0)
COUNCILMEMBER ABSTAINED: (0)
COUNCILMEMBER ABSENT: (0)
`L (& qa.St4a
ERICA N. YASUDA,
City Clerk
Resolution No. 20-45
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