HomeMy WebLinkAbout04 2020 OPERATIONAL AREA AGREEMENT DocuSign Envelope ID:7CF56358-020E-44B1-B07A-1A1C1F2F9E33
• Agenda Item 4
AGENDA REPORT Reviewed.
- -,5W
City Manager
Finance Director N/A
MEETING DATE: SEPTEMBER 1, 2020
TO: MATTHEW S. WEST, CITY MANAGER
FROM: STU GREENBERG, CHIEF OF POLICE
SUBJECT: THE 2020 ORANGE COUNTY OPERATIONAL AREA AGREEMENT
SUMMARY
The Operational Area (OA) was established for the purposes of coordinating the prevention,
preparedness, response, recovery and mitigation efforts for the safety of persons and property
from the effects of natural, human-caused or war caused disasters, hereinafter referred to as
emergencies.
Approval of the 2020 Orange County Operational Area Agreement will replace the existing
1995 Orange County Operational Area Agreement with a reorganized agreement that
addresses agency relationships, jurisdictional responsibilities; and legislated mandates before,
during and after major emergencies.
RECOMMENDATION
It is recommended that the City Council approve the 2020 Orange County Operational Area
Agreement between the County of Orange and the City and authorize the Mayor and City Clerk
to execute the contract documents.
FISCAL IMPACT
There is no fiscal impact associated with this item.
CORRELATION TO THE STRATEGIC PLAN
Goal B: Public Safety and Protection of Assets — Ensure Tustin is an attractive, safe and
well maintained community in which people feel pride.
2. Enhance Tustin's readiness to respond to major disasters.
BACKGROUND
The Orange County (OC) Operational Area (OA) Agreement formally creates and organizes
the OC OA as required by the Standardized Emergency Management System (SEMS), Title
19 California Code of Regulations Section 2409, et seq. The OC OA was created and the OC
OA Agreement approved by the OC Board of Supervisors (Board) on November 17, 1995. The
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Approval of the 2020 Orange County Operational Area Agreement
September 1, 2020
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OC OA Agreement, which was developed through a collaborative process with all affected
organizations and jurisdictions, has guided how OC jurisdictions coordinate emergency
planning and response activities. Prior to the current agreement, the Board approved a
previous agreement relating to emergency operations and planning in the County on July 14,
1981.
The OA is overseen by an Executive Board with representatives from each emergency
response discipline. The OA Executive Board meets on a quarterly basis, and is responsible
for the development, establishment and implementation of the policies of the OA. In 2017, the
OA Executive Board identified the need to update the OA Agreement to better reflect current
best practices and update outdated information. To accomplish this task, the Sheriff-Coroner
Department (Sheriff), Emergency Management Division, which serves as staff to the OA
Executive Board, formed a collaborative, multi-jurisdictional OA Agreement Revision Working
Group to complete a comprehensive review and revision of the document. The revised OC OA
Agreement produced by this process is now ready for final approval by the Board to be formally
adopted by the County of Orange. Once adopted by the Board, the OC OA Agreement will be
presented to the multiple jurisdictions that are part of the OA for adoption by the respective
governing bodies. The new OC OA Agreement will become effective six months after the
document is approved by the County of Orange and one other OA jurisdiction.
The new OC OA Agreement draft developed by the OC OA Agreement Revision Working
Group has structural and content changes from the original 1995 document. Agreement
sections are reorganized to make the document easier to understand and reference, and the
document is reformatted to more closely align with the Emergency Management Division's plan
document style guide. A complete crosswalk of structural changes is available on request from
the Emergency Management Division.
The major content changes are outlined below:
New OA Executive Board Members
Five new OA Executive Board seats are added to the body to more diversely represent the
jurisdictions of the OA. The new seats are designated for:
• The County Executive Officer
• The OC Social Services Agency Director
• The OA Water/Wastewater Mutual Aid Coordinator
• A representative selected jointly from the OC Community College Districts
• The OC Transportation Authority Chief Executive Officer
OC Emergency Management Organization (OCEMO) Update
Since the 1995 OC OA Agreement was approved, OCEMO has transitioned to a simpler model
than was outlined in the original document. Several changes are made in the new OC OA
Agreement draft to reflect the current operational practices of OCEMO and ensure alignment
with the new OCEMO bylaws approved in 2018. Another change is the removal of the OCEMO
Representative Board, which has not been in use for a decade or more. The new draft also
provides clarity on the nature of the administrative support provided to OCEMO by the County
of Orange.
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Approval of the 2020 Orange County Operational Area Agreement
September 1, 2020
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OA Coordinator Staffing
The 1995 OC OA Agreement specifically outlined which agencies are responsible for staffing
the Operational Area Coordinator (OAC) position. At the time of approval, this staffing
arrangement aligned with the staffing of the Director of Emergency Services (DES) position
and was meant to outline additional responsibilities for the DES during an OA-wide incident.
Since approval, the County Ordinance that defines staffing for the DES role was updated by
Board Resolution #01-212 on July 17, 2001 created a conflict with the original OAC staffing
arrangement. To rectify this conflict and to prevent similar issues in the future, the language in
the updated draft is streamlined to reference the County Ordinance and Resolution rather than
separately defining OAC staffing.
OA Finance
The New OC OA Agreement includes a significant reworking of language related to OA
finances: grant funding and administration. Relevant language once contained in Addendum
Two (See Addendums section below) is now incorporated in the main body of the OC OA
Agreement. Language referencing specific grant programs is replaced with broader language
that reflects the shifting nature of grant funding and the challenges of grant administration. The
new language also addresses lessons learned related to the financial aspects of mutual aid
and disaster recovery.
Addendums
The 1995 OC OA Agreement has three addendums that addressed various issues brought
forth during the development of the original document. Addendum One clarifies roles and
responsibilities for the OA, the OA Executive Board and the OAC. Addendum Two includes
documents related to the administration of the Emergency Management Assistance Program
grant that no longer exists. Relevant portions of these two addendums are incorporated into
the main body of the new OC OA Agreement draft as appropriate. Addendum Three is the OA
Mutual Aid Plan. This critical document will become an attachment to the Unified County of
Orange and OC OA Emergency Operations Plan. This will put the Mutual Aid Plan on a more
defined schedule of review and revision.
Naming and Terminology Changes
Several name changes are introduced in the New OC OA Agreement draft to clarify the
differences between the various bodies and positions created by the document.
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Approval of the 2020 Orange County Operational Area Agreement
September 1, 2020
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The Agreement has been reviewed by the City Attorney and their comments were incorporated
into the final document. Staff is recommending that the City Council approve this Agreement
and authorize the Mayor and City Clerk to execute the contract documents.
STU GREE G SARAH FE TE LI G
Chief of Police Sergeant
Attachments:
1. Attachment A— Proposed Orange County Operational Area Agreement
2. Attachment B — 1995 Orange County Operational Area Agreement
3. Attachment C — California Code of Regulations Section 2409
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Orange County
Operational Area Agreement
•
of the County of Orange
and Political Subdivisions
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Table of Contents
I. Recitals....................................................................................................................................iv
Section One. Operational Area Establishment............................................................................... 1
1.1 Operational Area Established........................................................................................... 1
1.2 Local Authority................................................................................................................. 1
Section Two. Operational Area Council, Executive Board and Subcommittees............................. 2
2.1 Operational Area Signatory Council................................................................................. 2
2.2 Operational Area Executive Board................................................................................... 3
2.3 Orange County Emergency Management Organization.................................................. 5
Section Three. Responsibilities....................................................................................................... 8
3.1 Operational Area Jurisdiction Responsibilities................................................................. 8
3.2 County-Specific Responsibilities....................................................................................... 9
Section Four. Operational Area Coordinator and Operational Area Manager............................. 11
4.1 Operational Area Coordinator....................................................................................... 11
4.2 Operational Area Manager ............................................................................................ 11
Section Five. Operational Area Response Systems....................................................................... 13
5.1 Operational Area Emergency Operations Plan.............................................................. 13
5.2 Operational Area Emergency Operations Center.......................................................... 13
Section Six. Operational Area Finance.......................................................................................... 14
6.1 Operational Area Expenses and Revenues .................................................................... 14
Section Seven. Operational Area Agreement Administration...................................................... 16
7.1 Existing Agreements....................................................................................................... 16
7.2 Effective Date................................................................................................................. 16
7.3 Withdrawal..................................................................................................................... 16
7.4 Indemnification .............................................................................................................. 16
7.5 Counterparts .................................................................................................................. 16
7.6 Interpretation................................................................................................................. 16
7.7 Ambiguities..................................................................................................................... 17
7.8 Amendment.................................................................................................................... 17
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Orange County Operational Area Agreement
I. Recitals
OPERATIONAL AREA AGREEMENT
OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS
THIS AGREEMENT is entered into this day of , 20_, which date is enumerated for purpose of
reference only, by and between the County of Orange, hereinafter referred to as County, and all other Political
Subdivisions within Orange County,as defined in Government Code Section 8557(b)of the California Emergency
Services Act, hereinafter referred to as Subdivisions, collectively hereafter referred to as the Parties.
WITNESSETH:
WHEREAS, it is the intent of the Parties hereto to coordinate prevention, preparedness, response, recovery and
mitigation efforts for the safety of persons and property from the effects of natural, human-caused, or war-
caused disasters, hereinafter referred to as emergencies, as required by the California Emergency Services Act
and the Standardized Emergency Management System (SEMS) Regulations, Title 19 California Code of
Regulations Sections 2400 et seq.; and
WHEREAS, the purpose of an Operational Area, as defined in Government Code Section 8605 and Title 19
California Code of Regulations Sections 2403 and 2409, is to manage and coordinate information, resources,
and priorities among the local governments within the geographic area of the County, and to serve as the
coordination and communication link between the local government level and the regional level of the State;
and to use multi-agency or inter-agency coordination to facilitate decisions for overall operational area level
emergency response activities; and
WHEREAS, this Agreement is intended to provide for the continued management of the Operational Area;
cooperative and mutual handling of duties and responsibilities of the Operational Area Lead Agency;
coordination of the emergency functions of the Operational Area with all other public agencies, corporations,
organizations, and affected private persons within the Operational Area; and the preparation and
implementation of plans for the protection of persons and property within the Operational Area in the event of
an emergency; and
WHEREAS, in accordance with the requirements of California laws and regulations the County previously
adopted Orange County Codified Ordinances, section 3-1-5 and Resolutions 81-1104 and 95-870 and intends to
adopt an updated resolution for this Agreement to support emergency management planning and coordination
of all political subdivisions within the Orange County geographic area as required by State law; and
WHEREAS, Orange County Board of Supervisors Resolution 05-144 adopted the National Incident Management
System (NIMS) for the Orange County Operational Area which sets many of the same objectives as the
Standardized Emergency Management System;
NOW THEREFORE,the Parties hereto agree as follows:
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Orange County Operational Area Agreement
Section One. Operational Area Establishment
1.1 Operational Area Established
The entire geographic area of Orange County constitutes an Operational Area (OA) for the
purposes of coordinating the prevention, preparedness, response, recovery and mitigation
efforts for the safety of persons and property from the effects of natural, human-caused or war
caused disasters,hereinafter referred to as emergencies.All local governments should cooperate
in organizing an effective OA, but the OA authority and responsibility is not affected by the non-
participation of any local government. The County of Orange shall be the Operational Area Lead
Agency as specified in Title 19 California Code of Regulations Section 2409(d).
1.2 Local Authority
In the event of an actual or threatened emergency, each jurisdiction shall retain the authority
provided for by law respecting its jurisdiction. No body created by this Agreement can bind
Parties to legal or financial obligations.
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Section Two. Operational Area Council, Executive Board and Subcommittees
2.1 Operational Area Signatory Council
All political subdivisions within the geographic area of Orange County, California are organized
into the OA, regardless of signatory status.'The OA Signatory Council, hereinafter referred to as
the Council, is hereby created to include the signature Parties to this Agreement. The Parties
acknowledge that the Council is not a separate legal entity and that it is not their intention to
form a joint powers authority.
2.1.1 Membership
By approval and execution of this Agreement, all Subdivisions in the County of Orange, including
cities,school districts, community college districts, special districts,joint powers authorities, and
the County, are members of the Council. Each signature party shall designate annually in writing
to the Orange County Sheriff's Department Emergency Management Division, hereinafter
referred to as county emergency management, one primary and one alternate representative of
its governing body to serve on the Council.
2.1.2 Responsibilities
It is not the intent of this Agreement that there be regular meetings of the Council. In routine
matters and day-to-day decision-making, the OA Executive Board (as described in Section 2.2)
will represent the interests of the OA. However, the Council shall have authority over the major
policy issues of the OA, as determined by the Executive Board, including adoption of any
amendments to this Agreement or adoption of any fees to support OA coordination activities.
Council members will receive information regarding major OA policy issues from the Executive
Board, when necessary, for consideration at their respective governing body meetings.
Furthermore, whenever a majority of the Council determine that an issue should be brought
before the Council, it shall be done irrespective of whether the Executive Board has identified it
as a major policy issue.
2.1.3 Representatives Meeting
The representatives of the Council may meet as necessary as determined by the Executive Board
or as requested by a majority of the members of the Council. Should it be necessary for the
Council to meet, each member of the Council shall be entitled to one vote. The representatives
present shall, by majority vote, select a Chair Pro Tem for that meeting from among the
representatives present. A majority of all Council member representatives shall constitute a
quorum for the transaction of business relating to the OA. Unless otherwise provided herein, a
vote of the majority of those present and qualified to vote shall be sufficient for the adoption of
any motion, resolution,or order and to take any other action deemed appropriate to further the
i Title 19 California Code of Regulations Section 2409
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objectives of the OA. Voting will be conducted in accordance with Robert's Rules of Order. All
meetings will be noticed and conducted in accordance with the Brown Act.
2.2 Operational Area Executive Board
2.2.1 Membership
The Council shall have an OA Executive Board, hereinafter referred to as the Executive Board,
consisting of sixteen voting members. The Executive Board includes representatives from the
County Board of Supervisors, public safety agencies and Mutual Aid Coordinators, key County
departments, and OA jurisdictions. Individuals will only serve as a voting member in one role for
any single meeting and for purposes of determining quorum.
Executive Board Members
1. The Chair of the Orange County Board of Supervisors
2. The County Executive Officer
3. The OA Law Enforcement Mutual Aid Coordinator, the Orange County Sheriff
4. The OA Fire & Rescue Mutual Aid Coordinator, as selected by the Orange County Fire
Chiefs Association
5. The OA Public Works Mutual Aid Coordinator, the Orange County Public Works Director
6. The OA Health Care Mutual Aid Coordinator, the Orange County Health Care Agency
Director
7. The OA Water/Wastewater Mutual Aid Coordinator
8. The Orange County Social Services Agency Director
9. A representative selected jointly from the Orange County City Managers Association
10. A representative from the Orange County Chiefs of Police and Sheriff's Association
11. A representative from the Orange County Fire Chiefs Association
12. A representative from the Orange County City Engineers and Public Works Directors
Association
13. A representative from Independent Special Districts of Orange County
14.The Orange County Superintendent of Schools, representing Orange County K-12
School Districts
15. A representative selected jointly from Orange County Community College Districts
16.The Orange County Transportation Authority Chief Executive Officer
Terms,Alternates and Voting
Executive Board members subject to being "selected," which are enumerated above as numbers
4, 9-13 and 15, shall be appointed by their respective agency, jurisdiction or organizations
annually and shall serve at the discretion of their organization for one year. Each jurisdiction,
agency or organization shall also designate three alternate representatives. Individuals appointed
to the Executive Board can be the same or different than those identified in Section 2.1.1 as a
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member jurisdiction's Council primary or alternate representative. In no circumstances shall one
individual occupy more than one Executive Board position or count as more than one member
for purposes of determining quorum.
Each Executive Board member, or alternate in the absence of the voting member for whom
he/she is the designated alternate,shall be entitled to one vote.A majority of the Executive Board
(9 members) shall constitute a quorum for the transaction of business relating to the OA. Unless
otherwise provided herein, a vote of the majority of those present and qualified to vote shall be
sufficient for the adoption of any motion, resolution or order and to take any other action
deemed appropriate to achieve the objectives of the OA.Voting will be conducted in accordance
with Robert's Rules of Order. The OA Executive Board is a Brown Act meeting and is noticed and
conducted as such.
Operational Area Executive Board Chair and Vice-Chair
The Chair and Vice Chair shall be elected annually by the Executive Board. In the absence of both
the Chair and the Vice Chair,the members of the Executive Board present shall, by majority vote,
select one of the members present to act as Chair Pro Tem.
Meetings
The Executive Board shall meet quarterly or as designated by the Executive Board Chair.
2.2.2 Responsibilities
The Executive Board shall have oversight of the actions of the OA Manager (as described in
Section 4.2) in the daily operations and administration of the OA.The Executive Board's oversight
authority shall include directing the development, establishment, and implementation of the
policies of the OA, and keeping the Council informed of its actions. The Executive Board shall
determine which major policy issues of the OA require Council approval and shall seek such
approval.
Policy and Operational Area Emergency Operations Plan
The Executive Board will establish OA policy, review and approve the OA Emergency Operations
Plan (EOP) and Annexes, and maintain these documents as required by SEMS and NIMS.
Mutual Aid Plans and Agreements
The Executive Board shall review proposals of emergency mutual aid plans and agreements and
make recommendations on endorsement of such proposals to governing boards of Subdivisions.
Laws, Rules, Legislation and Regulation
The Executive Board shall review and may recommend for action or adoption by Subdivisions,
emergency and mutual aid plans, agreements, ordinances, resolutions, and any rules and
regulations necessary to implement such plans and agreements. The Executive Board may also
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study, review, and make recommendations on State and Federal legislation and policy as
appropriate, and on matters referred to the Executive Board in writing by Council members.
Operational Area Executive Board Emergency Advisory Capacity
The Executive Board may be convened by the Chair or the OA Coordinator,as described in Section
4.1, to review a potential or actual emergency situation and make and receive appropriate
recommendations from the OA Coordinator and Council members to facilitate a coordinated OA
response.
2.2.3 Subcommittees and Working Groups
The Executive Board may establish standing and ad hoc subcommittees and working groups to
complete its work and to ensure communication and coordination between all interested
persons or groups. Subcommittees and working groups shall elect a Chairperson and provide
appropriate staff support from their participants. The OA Manager shall provide coordination
between these subcommittees and the Executive Board only.
2.3 Orange County Emergency Management Organization
There is hereby established a standing subcommittee to the Executive Board,the Orange County
Emergency Management Organization, hereinafter referred to as OCEMO. OCEMO is a
collaboration and coordination body tasked with developing the plans, procedures, and
associated documents necessary for a robust Operational Area emergency management
program. The County and all Subdivisions shall be expected to participate in OCEMO, to the
maximum extent possible, with the understanding that the cooperative maintenance of the OA
EOP, policies and procedures, training and exercises is necessary to ensure that the OA EOP,
policies, procedures, training and exercises meet the emergency needs of the Subdivisions,
County, and OA.
2.3.1 Membership
The entire OCEMO body ("Members at Large") consists of three groups of representatives
involved in some capacity of an emergency management function, as defined below and in the
OCEMO Bylaws.
Signatory Members
Staff members with primary emergency management responsibilities from signatory agencies to
this agreement are considered Signatory Members. Each signatory jurisdiction shall identify a
primary and secondary representative who shall have the right to vote on behalf of the
jurisdiction. To ensure compliance with the Brown Act, no more than eight OCEMO members
who are also voting members of the OA Executive Board shall be present at any OCEMO meeting.
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Collaborative Members
Representatives of other government, non-profit, or private agencies that are not signatories to
this agreement and are not currently represented by a Signatory or Collaborative Member, but
are considered to have a significant role in OA planning, response and recovery processes are
considered Collaborative Members. Collaborative members must be approved by Signatory
Members and have limited voting rights as outlined in the OCEMO Bylaws.
Associate Members
Other representatives of organizations interested in participating in OCEMO activities, and who
may provide input into the OA EOP, annexes, and supporting Standard Operating Procedures
(SOPs) are considered Associate Members. Associate members have no voting rights.
2.3.2 Responsibilities
As a subcommittee to the Executive Board, the responsibilities of OCEMO are to meet the
following objectives as they relate to disaster and emergency prevention, preparedness,
response, recovery and mitigation within the OA:
Operational Area Plans,Annexes, and Standard Operating Procedures
• Participate in revisions and updates of the OA EOP and associated Annexes and SOPs
developed and maintained by county emergency management staff as described in
Section 3.2. Once completed, plans and the associated Annexes reviewed by OCEMO
shall be forwarded to the OA Executive Board for approval.
Training and Exercises
• Coordinate training and exercises for the OA, to include after action discussions, lessons
learned and professional development.
Public Education and Outreach
• Coordinate the development of public education and whole community emergency
preparedness programs.
Legislation
• Review and report on legislation impacting emergency plans and programs, and propose
concepts for new legislation for consideration by the Executive Board.
Other
• Other duties as assigned by the Executive Board.
2.3.3 OCEMO Leadership
The OCEMO Leadership shall consist of the OCEMO Chairperson, First Vice Chairperson and
Second Vice Chairperson, elected in accord with the OCEMO Bylaws, the OA Manager and the
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immediate past Chairperson. Any Signatory or Collaborative Member shall be eligible to serve as
a candidate for OCEMO Chairperson, First Vice Chairperson, and Second Vice Chairperson as
outlined in the OCEMO Bylaws.
2.3.4 Organization and Procedures
OCEMO will maintain and approve Bylaws. The Bylaws will define, at a minimum, OCEMO
purpose, membership, leadership duties, elections, voting procedures, official meeting
frequency, and the process for amending the Bylaws. The Bylaws shall in all instances be
consistent with this Agreement.
OCEMO will review the Bylaws, as needed. Any amendments to the Bylaws will be approved by
OCEMO Signatory Members, as detailed in the OCEMO Bylaws.
If OCEMO identifies the need for additional Subcommittees or working groups,OCEMO members
participating in that subcommittee or working group shall provide staff support.
2.3.5 Administrative Support
The County shall provide administrative support to OCEMO as follows:
• Attend all OCEMO and OCEMO Leadership meetings
• Maintain a contact list of the primary and alternate representatives of each OCEMO
member
• Organize and manage OCEMO Leadership elections and votes on other issues
• Notify members of their appointment to office or subcommittees
• Create and distribute OCEMO meeting agendas
• Take and transmit OCEMO meeting minutes
• Maintain official OCEMO records, including agendas and minutes, in compliance with
County record retention policies.
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Section Three. Responsibilities
3.1 Operational Area Jurisdiction Responsibilities
Subdivisions of the OA have the responsibilities as set forth below:
Participation
Actively participate as a member jurisdiction in the Council, Executive Board (if designated), and
subcommittees such as OCEMO.
Cooperation
Promote cooperation among all Subdivisions in order to improve the overall OA emergency
management program.
Emergency Management Program
Develop an emergency management program to provide for the needs of the Subdivision, which
shall be complementary to and compatible and coordinated with the needs of the OA in the event
of an emergency.
Emergency Plan and Organization
Develop and maintain an EOP and organization to provide for the emergency needs of the
Subdivision according to SEMS Regulations and NIMS, and coordinate with and, where able,
support other Subdivisions, the County, and the OA Emergency Operations Center (EOC).
Procedures
Develop Subdivision procedures that outline the steps necessary to satisfy responsibilities as a
member jurisdiction of the OA.
Training and Exercises
Maintain a thorough knowledge of the Parties' and OA's EDPs and ensure that the supporting
services and key personnel are properly trained and organized to meet all of their responsibilities
in the event of an emergency. Conduct regular exercises and participate in regional exercises,
when offered.
Emergency Assistance
Parties shall offer assistance to other jurisdictions and secondary and relief support to the OA
within the limits of capabilities and according to applicable mutual aid agreements. Parties should
participate in mutual aid agreements wherever possible.
Resource Lists
Maintain current resource listings of staff, facilities, equipment and supplies available in the
jurisdiction for use in the event of an emergency.
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Critical Points of Contact
Identify 24-hour or other critical points-of-contact for the Subdivision that may be used by the
OA EOC during emergency operations. If the points-of-contact are individuals, identify a primary
and at least three alternates for each. Inform county emergency management staff when critical
points-of-contact change or are updated.
Disaster Recovery and Financial Reimbursement
Subdivisions have ultimate responsibility for their own recovery program and will work directly
with FEMA and Cal OES throughout the cost recovery process. Each Subdivision is individually
responsible for developing, submitting, and receiving their own emergency aid, loans or grants
from any source including local, state, and federal governments. Each is individually responsible
for the timeliness, accuracy, and compliance of its own expenditures submitted for
reimbursement through such mechanisms.
3.2 County-Specific Responsibilities
The County acts as the OA Lead Agency.The OA Lead Agency has the following responsibilities to
the OA in addition to those responsibilities specified under Section 3.1 of this Agreement:
24-Hour Contact Point
The County will serve as the 24-hour contact point for the OA and act as lead in activating the OA
EOC, hereinafter referred to as OA EOC.
Operational Area Emergency Operations Center
The County EOC and Alternate EOC (as designated) shall serve as the OA EOC. The OA EOC shall
exist as a dedicated essential facility and be capable of serving as the central point for:
• coordinating information and resources with OA subdivisions
• coordinating all levels of government as a component of Orange County's Multiagency
Coordination System (MACS)
• coordinating with other OAs
• reporting information to and coordinating with the California Office of Emergency
Services (Cal OES) Southern Region EOC
County emergency management staff shall be responsible for ensuring the OA EOC is maintained
in a state of constant readiness, in accord with the FEMA Emergency Operations Center
Assessment Checklist and ASTM E2668 — Standard Guide for Emergency Operations Center
Development, or subsequent standards if revised.
Initial EOC Activation Staffing
The County shall provide initial OA EOC activation staff.Subdivisions with available resources may
provide secondary and relief OA EOC staffing.
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Orange County Operational Area Agreement
Disaster Recovery and Financial Reimbursement
The County shall be responsible for coordinating the formal recovery process through Cal OES
and FEMA and will assist with:
• Coordinating initial OA disaster recovery
• Scheduling damage assessment site visits
• Other duties as outlined in the Recovery Annex to the OA EOP
Operational Area Emergency Operations Plan and Annexes
County emergency management staff shall be responsible for coordinating with the Orange
County Emergency Management Organization to maintain and revise the OA EOP, annexes and
SOPS as directed by the Executive Board.
Operational Area Executive Board Support
County emergency management staff shall provide support to the Executive Board for agendas
and minutes for meetings and coordinating follow-up only.
Subcommittee and Working Group Support
County emergency management staff shall provide support to Executive Board subcommittees
and working groups.
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Orange County Operational Area Agreement
Section Four. Operational Area Coordinator and Operational Area Manager
4.1 Operational Area Coordinator
By this Agreement, the Council creates and recognizes the position of an OA Coordinator,
hereinafter referred to as the Coordinator. During an emergency the OA Coordinator position
will be filled by the Orange County Director of Emergency Services, as specified by Section 3-1-6
of the Orange County Code of Ordinances and County Board of Supervisors Resolution 12-036,
as presently existing or as hereafter amended.
4.1.1 Powers and Duties
The Coordinator shall direct and coordinate the OA during times of emergency. In addition to
his/her responsibilities as Director of Emergency Services, the Coordinator shall have the
additional duties and powers, as described below and in the OA EOP:
Direction and Coordination
Serve as key decision-maker in the OA EOC, providing direction and coordination necessary to
accomplish the purposes of this Agreement and responsibilities of the OA Lead as specified in
Title 19 California Code of Regulations Section 2409(e).
Operational Area Representative
Represent the OA in all dealings with the public or private agencies on matters pertaining to
emergencies as defined in Section 3-1-2 of the Orange County Code of Ordinances.
4.2 Operational Area Manager
By this Agreement, the Council creates and recognizes the position of an OA Manager. The OA
Manager shall be the County Emergency Manager as specified in Section 3-1-6 of the Orange
County Code of Ordinances and County Board of Supervisors Resolution 12-036, as presently
existing or as hereafter amended.
4.2.1 Powers and Duties
The OA Manager shall have the following powers and duties:
Administration of Operational Area Agreement
On a day-to-day basis, ensure County-specific responsibilities detailed in Section 3.2 are met.
Staff to the Operational Area Executive Board
Serve as staff to the Executive Board, maintain close liaison with the Executive Board, and
coordinate all activities of assigned OA staff with the Executive Board.
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Orange County Operational Area Agreement
Daily Coordination and Assistance
Direct the daily coordination and cooperation between the county emergency management staff,
Subdivisions, and Executive Board Subcommittees, including OCEMO. Resolve questions of
authority and responsibility that may arise between them, and work closely with and assist the
Executive Board, as required.
Notification of Emergency Operations Center Activation
Notify the Board of Supervisors, the Executive Board, and OCEMO of an OA EOC activation as
soon as practical, and keep the Executive Board and Board of Supervisors informed on all aspects
of a current emergency situation as soon as information becomes available.
OCEMO Support
Serve on OCEMO Leadership. Provide support to OCEMO for agendas, minutes and
administrative support only. Staff support to OCEMO subcommittees shall be provided by
OCEMO members.
Budget and Stang
Develop an annual operating budget and staffing recommendations, and monitor the
expenditures at the direction of the Executive Board.
After Action Reports
Coordinate with OCEMO for the development of after action reports for the Executive Board
following activations of the OA EOC.
Resource Coordination
Act as the coordination point between Subdivisions and the Cal OES on a day-to-day basis for
Emergency Management Mutual Aid (EMMA) resource requests, in accordance with the State of
California Emergency Management Mutual Aid Plan.The OA Manager may also coordinate other
OA mutual aid requests, as appropriate.
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Orange County Operational Area Agreement
Section Five. Operational Area Response Systems
5.1 Operational Area Emergency Operations Plan
Under the direction of the Executive Board, county emergency management staff shall be
responsible for maintaining the OA EOP, which shall provide for the effective mobilization of all OA
resources, both public and private, to meet any condition constituting an emergency; and shall
provide for the organization, powers and duties, and staff of the OA emergency response
organization.This responsibility is inclusive of the EOP and any associated Annexes and SOPs.
5.1.1 Compliance
The OA Emergency Operations Plan shall comply with applicable local, state and federal planning
criteria, including NIMS and SEMS.
5.1.2 Functional Assignments
The OA EOP shall include the functions assigned to the mutual aid organizations, County
agencies/departments and Subdivisions. It shall be the responsibility of agency/department heads
and Subdivisions to appoint staff who shall report to the OA EOC and carry out the assigned duties
as appropriate.
5.1.3 Approval
Updates and revisions to the OA EOP and annexes will be effective on approval by the Executive
Board. SOPs and other support documents may be updated on an ongoing basis by county
emergency management staff as long as changes are consistent with approved plans and annexes.
5.2 Operational Area Emergency Operations Center
5.2.1 Location
The primary and dedicated County EOC located at 2644 Santiago Canyon Rd., Silverado, California,
or alternate as designated, shall serve as the OA EOC. Communication connection to the OA EOC
shall be the responsibility of each Subdivision and Mutual Aid Coordinator or their representative.
5.2.2 Required Activation
Activation of the OA EOC is required under the conditions defined by SEMS,Title 19 California Code
of Regulations Section 2409(f),the Orange County OA EOP and associated Annexes.
5.2.3 Staff for the Operational Area Emergency Operations Center
The County shall provide initial OA EOC activation staff. Subdivisions with available resources shall
provide secondary and relief OA EOC staffing. Emergency management or other mutual aid shall be
used to staff the OA EOC as necessary.The County declares its willingness to provide a staff member
to an impacted Subdivision's EOC or Incident Command Post to act as an CIA coordination point, if
desired by the Subdivision and as personnel availability and safety concerns allow.
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Orange County Operational Area Agreement
Section Six. Operational Area Finance
6.1 Operational Area Expenses and Revenues
Operational Area Administrative Expenses
This Agreement recognizes that there are day-to-day costs associated with OA administration and
emergency management activities; these costs are separate from County-specific emergency
management activities. The County shall provide administrative staffing for the OA to carry out the
duties as delineated in Section 3.2 and Section 4 of this Agreement; however, the County shall not
be solely responsible for the costs of administering the OA.
The County Board of Supervisors has the over-arching authority and responsibility to approve the
county emergency management budget that supports both County and OA emergency management
activities.
To offset costs of the OA, the Executive Board shall be responsible for the acquisition and
distribution of federal, state, and business or private foundation emergency management grant
funds. For emergency management grant funds made available to the OA for distribution among
the Subdivisions,the Executive Board will review and approve proposed funding allocation methods.
Their review will take into consideration recommendations from OCEMO, acting in their role as
subcommittee to the Executive Board. To offset administrative costs, a percentage of such grants
may be allotted to the OA before apportionment among the subdivisions. If funding becomes
available with a short application period that does not allow for OCEMO, Executive Board, and
County Board of Supervisors pre-approval, then approval will be sought retroactively through the
ratification process set forth by the County Board of Supervisors.
The County or any Subdivision may fund through general or special funds any services, supplies, or
programs that they separately orjointly determine are necessary to comply with laws or regulations,
or that serve the purposes of emergency prevention, preparedness, response, recovery and
mitigation on an OA level.
Costs of Operational Area during Emergency Response and Recovery
During emergencies, all OA jurisdictions shall be expected to participate to the maximum extent
possible, according to mutual aid and other agreements, with the understanding that during an
emergency, the priorities are life safety, property, and the environment (in that order), regardless
of which jurisdiction is impacted. This Agreement incorporates by reference the reimbursement
concepts of the Emergency Management Assistance Compact, the California Disaster and Civil
Defense Master Mutual Aid Agreement, and the State of California Emergency Management
Mutual Aid Plan. Expenditures made in connection with such emergency activities required by this
Agreement, the California Emergency Services Act and/or SEMS, including mutual aid activities,
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Orange County Operational Area Agreement
shall be deemed conclusively to be for the direct protection and benefit of the persons and
property in the OA.
In deciding the level of OA response and resource commitment during emergencies, the County and
Subdivisions agree to operate according to the EOP and supporting documents defined in Section
5.1 of this Agreement.
Financial Reimbursement and Recovery Following Emergencies
The County and each Subdivision are each individually responsible for developing, submitting, and
receiving their own emergency aid, loans orgrants from any source including local,state,and federal
governments. Each is individually responsible for the timeliness,accuracy,and compliance of its own
expenditures submitted for reimbursement through such mechanisms.
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Orange County Operational Area Agreement
Section Seven. Operational Area Agreement Administration
7.1 Existing Agreements
Nothing contained in this Agreement shall be construed as superseding or modifying any existing
agreements, including mutual aid agreements,except for superseding the existing OPERATIONAL
AREA AGREEMENT OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS dated October 3,
1995, and addenda; and nothing herein shall be construed as preventing any Party from entering
into or modifying mutual aid or other emergency response agreements.
7.2 Effective Date
This Agreement shall become effective six months after approval and execution by the County
Board of Supervisors and at least one Subdivision.Any Subdivision in Orange County may become
a Party hereto by executing this Agreement. Notice shall be provided to the County upon a
Subdivision's execution of this Agreement.
7.3 Withdrawal
Any Party may withdraw from this Agreement by providing written notice to county emergency
management staff. Said notice shall be given 30 days before withdrawal from this Agreement.
7.4 Indemnification
Each Party shall defend, indemnify, and hold harmless the other Parties, and their officers,
agents, employees and representatives from any and all losses, liability, damages, claims, suits,
actions, administrative proceedings, demands, and litigation, and all expenses and costs relating
directly to the negligent or otherwise wrongful acts or omissions of the indemnitor, its officers,
agents, employees, or representatives arising out of or incidental to performance under this
Agreement. No Party assumes liability for the acts or omissions of persons other than that Party's
respective officers, agents, employees or representatives.
7.5 Counterparts
This Agreement may be executed in two or more counterparts, each of which shall be deemed
an original, and all of which shall constitute one and the same instrument.
7.6 Interpretation
Save to the extent that the context or the express provisions of this Agreement otherwise
require:
• Headings and sub-headings are for ease of reference only and shall not be taken into
consideration in the interpretation or construction of this Agreement;
• All references to Parts, Sections, and Paragraphs are references to Parts, Sections and
Paragraphs contained herein;
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Orange County Operational Area Agreement
• All references to any ordinance, resolution, law, regulation or guidance shall include
references to any ordinance, resolution, law, regulation or guidance which amends,
extends, consolidates or replaces the same or which has been amended, extended,
consolidated,supplemented,substituted,novated, replaced,or assigned by the same and
shall include,without limitation,any instrument, proclamation, bylaw, directive, decision,
regulation, rule, order, notice, codes of practice, code of conduct, rule of court,
instrument or delegated or other subordinate legislation thereto;
• The words "herein", "hereto" and "hereunder" refer to this Agreement as a whole and
not to the particular Section, or Paragraph in which such word may be used;
• Any reference to a public organization or representative shall be deemed to include a
reference to any successor to such public organization or representative or any
organization or entity or representative which has taken over the functions or
responsibilities of such public organization or representative.
7.7 Ambiguities
In the case of any ambiguity or discrepancy:
• Between the provisions in this Agreement and the provisions of any underlying Executive
Order, law,or regulation,the provisions of underlying Executive Order, law,or regulations
will be incorporated by approval of the Executive Board and written notice shall be
provided to all Parties.
• Between the provisions in this Agreement and the provisions of any underlying mutual
aid agreement or EOP, the provisions of this Agreement shall prevail until such time as
the OA Executive Board considers the matter and notice of proposed resolution to such
issues are provided to all Parties.
7.8 Amendment
This Agreement may not be amended or modified except in a writing executed by a majority of
all signature Parties as defined by Section 2.1 of this Agreement.
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OPERATIONAL AREA AGREEMENT
OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS
DATED:
(City or Jurisdiction)
BY
ATTEST:
By:
Date
NOTICE TO TO BE GIVEN TO:
City/Jurisdiction
Name
City/Jurisdiction
Address
City/State/Zip
FAX Number
APPROVED AS TO FORM:
Dated
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Orange County Operational Area Agreement
ATTEST:
By:
Date
NOTICE TO TO BE GIVEN TO:
City/Jurisdiction
Name
City/Jurisdiction
Address
Chapter 3 City/State/Zip
FAX Number
APPROVED AS TO FORM:
CO
�an ere
Dated
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Attachment B - 1995 Orange County Operational Area Agreement Page 1 of 66
ORANGE COUNTY
OPERATIONAL AREA AGREEMENT
OF THE COUNTY OF ORANGE
AND POLITICAL SUBDIVISIONS
October 3, 1995
Including Addendums:
1. Clarification of Operational Area, OA Executive Board, and
Operational Area Coordinator Roles and Responsibilities adopted
by Operational Area Executive Board November 6, 1996.
2. Policy and Procedure on Operational Area Administration
Financing (including 1997/98 Grant Distribution) adopted by
Operational Area Executive Board August 20, 1997.
3. Policy and Procedure on Operational Area Emergency
Operations and Mutual Aid Financing (including Orange County
Operational Area Mutual Area Plan) adopted by Executive Board
August 20, 1997.
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ORANGE COUNTY
OPERATIONAL AREA AGREEMENT
OF THE COUNTY OF ORANGE
AND POLITICAL SUBDIVISIONS
October 3, 1995
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OPERATIONAL AREA AGREEMENT
OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS
Table of Contents
Subject page
Recitals 1
A. Existing Agreements 1
B. Operational Area Established 2
C. City-County Emergency Management Planning Board 2
D. Local Authority 2
E. Definitions 2
F. Operational Area Council,Executive Board and Subcommittees 3
G. Creation and Powers and Duties of Operational Area Coordinator 13
H. Creation and Powers and Duties of Operational Area Manager 15
I. Operational Area Emergency Plan 16
J. County Specific Responsibilities i7
K. Operational Area Council Member Responsibilities 18
L. Operational Area Expenses and Revenues 19
M. Description,Function and Duties of the Operational Area 20
Emergency Organization
N. Activation of the Operational Area Emergency Operations Center 20
O. Effective Date 23
P. Withdrawal 23
Q. Suspension of Voting Privileges 23
R. Indemnification 23
S. Counterparts 23
T. Amendment 23
U. Notice 24
V. Severability 24
Signatures 24
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OPERATIONAL AREA AGREEMENT
OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS
THIS AGREEMENT is entered into this day of , 1995, which date is
enumerated for purpose of reference only,by and between the County of Orange,hereinafter
referred to as"COUNTY," and all other Political Subdivisions within Orange County, as defined
in Government Code Section 8557 (c) of The California Emergency Services Act, Government
Code Section 8550 et seg., ("The Emergency Services Act"),which are signatories hereto,
hereinafter referred to as"SUBDIVISIONS", collectively referred to as the"Parties".
WITNESETH•
WHEREAS,it is the intent of the Parties hereto, in accordance with The Emergency
Services Act and The Standardized Emergency Management System Regulations,Title 19
California Code of Regulations Section 2400 et sea•,to coordinate preparedness and response
efforts for the safety of persons and property from the effects of natural,man-made,or war-
caused disasters,hereinafter referred to as"emergencies;" and,
WHEREAS,the purpose of an Operational Area, as defined in Government Code
Section 8605 and Title 19 California Code of Regulations Sections 2403 and 2409, is to manage
and coordinate information,resources, and priorities between the COUNTY and all Subdivisions
in the geographic area of the County, and to serve as the coordination and communication link
with the regional level of the State; and
WHEREAS,the declared purposes of this Agreement are to provide for the
establishment and direction of the Operational Area; the cooperative and mutual handling of the
duties and responsibilities of the Operational Area lead Agency;the coordination of the
emergency functions of the Operational Area with all other public agencies, corporations,
organizations, and affected private persons; and the preparation and implementation of plans for
the protection of persons and property within the Operational Area in the event of an emergency;
and
WHEREAS, any expenditures made in connection with such emergency activities,
including mutual aid activities, shall be deemed conclusively to be for the direct protection and
benefit of the inhabitants and property of the Operational Area.
NOW THEREFORE,the Parties hereto agree as follows:
A. EXISTING AGREEMENTS: Nothing contained in this Agreement shall be construed
as superseding or modifying any existing agreements, including mutual aid agreements, except
this Agreement supersedes the existing UNIFIED ORANGE COUNTY-CITIES EMERGENCY
MANAGEMENT AGREEMENT dated July 14, 1981; and nothing herein shall be construed as
preventing any Party from entering into or modifying mutual aid agreements.
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B. OPERATIONAL AREA ESTABLISHED: The entire geographic area of Orange
County constitutes an Operational Area for the purposes of emergency mitigation,preparedness,
response, and recovery, as required by Title 19 California Code of Regulations Section 2409.
C. CITY-COUNTY EMERGENCY MANAGEMENT PLANNING BOARD: For the
purposes of COUNTY Ordinance No. 3915 Section 3-1-5 of the Codified Ordinances of the
County of Orange, as presently existing or as hereafter amended,the Council created under this
Agreement constitutes the City County Emergency Management Planning Board and this
Agreement defines its membership,powers, duties, divisions, services and staff.
D. LOCAL AUTHORITY: In the event of an actual or threatened emergency, each
jurisdiction shall retain the authority provided for by law respecting its jurisdiction.
E. DEFINITIONS: The following terms as used in this Agreement shall,unless the context
clearly indicates otherwise,have the respective meanings herein set forth below:
(1) Operational Area Coordinator shall mean that position affiliated with a public
agency as designated in Section G of this Agreement,to provide direction and
coordination of the Operational Area during times of emergency.
(2) Emergency shall mean the actual or threatened existence of conditions of disaster
or of extreme peril to the safety of persons and property within the County
caused by such conditions as air pollution, civil disturbance, sudden and severe
energy shortage, drought, or earthquake or other conditions, the Governor's
warning of an earthquake or volcanic prediction, epidemic, fire, flood,hazardous
material release,plant or animal infestation or disease,riot, storm, or war or
imminent threat of war, but other than conditions resulting from a labor
controversy,which conditions are, or are likely to be, beyond the control of the
services,personnel, equipment, and facilities of a Subdivision or County,
requiring the combined forces of the Operational Area to manage.
(3) Unified command shall mean a unified team effort which allows all agencies
with, either geographical or functional responsibility, to manage an emergency by
establishing a common set of emergency objectives and strategies. This is
accomplished without losing or abdicating agency authority, responsibility or
accountability.
F. OPERATIONAL AREA COUNCIL, EXECUTIVE BOARD AND
SUBCOMMITTEES:
(1) Operational Area Council. Title 19 California Code of Regulations Section
2400 et sea. establishing the Standardized Emergency Management System
hereinafter referred to as SEMS, allows the COUNTY and all SUBDIVISIONS to
have representation in the Operational Area. Therefore, the Operational Area
Council, hereinafter referred to as the "Council", is hereby created to include the
signature Parties to this Agreement. The Parties acknowledge that the Council is
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not a separate legal entity and that it is not their intention to form a joint powers
authority.
a. Membership.All SUBDIVISIONS in the County of Orange,including
cities, school and special districts, and the COUNTY,by approval and
execution of this Agreement, are members of the Council. Each Council
Member shall designate a representative and an alternate from its
governing body to serve as it's representative.
b. Responsibilities. The members of the Council shall have authority over
the major policy issues of the Operational Area, as determined by the
Executive Board, including the adoption of and amendments to this
Agreement and adoption of any Operational Area fees. However,
whenever a majority of all members of the Council determine that an issue
should be brought before the Council, it shall be done so irrespective of the
fact that the Executive Board has failed to identify it as a major policy issue
as set forth in the first sentence of this subsection. It is not the intent of this
Agreement that there be regular meetings of the Council. The Executive
Board shall submit major Operational Area policy issues to Council
members for consideration at their respective governing body meetings.
The approval by a majority of the governing bodies of all Council members
shall be sufficient for adoption of any Operational Area business, including
the amendment of this Agreement, and adoption of any Operational Area
fees.
C. Representatives Meeting. Should it be necessary for the Council to meet,
the representative or alternate of each member of the Council, shall be
entitled to one vote. The representatives present shall,by majority vote,
select a Chair Pro Tem from among the representatives present. A majority
of all representatives of the members of the Council shall constitute a
quorum for the transaction of business relating to the Operational Area.
Unless otherwise provided herein, a vote of the majority of those present
and qualified to vote shall be sufficient for the adoption of any motion,
resolution or order and to take any other action deemed appropriate to carry
forward the objectives of the Operational Area. In the event a tie vote
occurs, in order to break the tie, the vote of the Chair Pro Tem shall not be
counted. The representatives of the Council may meet as necessary as
determined by the Executive Board or as requested by a majority of the
members of the Council.
(2) Operational Area Executive Board.
a. Creation of the Operational Area Executive Board. The Council shall
have an Executive Board, hereinafter referred to as Executive Board,
consisting of eleven voting members.
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1) Members. Members are as follows:
a) A member of the COUNTY Board of Supervisors
b) A representative from the Orange County City Engineers'
and Public Works Directors' Association
c) The Orange County Fire&Rescue Mutual Aid Coordinator
d) A representative from the Orange County Fire Chiefs'
Association
e) The Orange COUNTY Sheriff-Coroner-Law Enforcement
Mutual Aid Coordinator
f) A representative from Independent Special Districts of
Orange County
g) A representative from the Orange COUNTY Health
Care Agency-Health Care Mutual Aid Coordinator
h) A representative from the Orange County Police Chiefs'
and Sheriff Association
i) A representative selected jointly from the Orange County-
City Manager's Association and the League of Cities.
j) A representative selected jointly by the Orange County
Superintendent of Schools, Community Colleges and
School Districts
k) A representative from the COUNTY Environmental
Management Agency-Public Works Mutual Aid
Coordinator
2) Terms,Alternates and Voting. Executive Board members shall
be appointed by their respective organization every two years and
shall serve at the discretion of their organization for two years. An
alternate shall also be designated to serve the same term for each
Executive Board member appointed. Each Executive Board
member, or alternate in the absence of any voting member, shall be
entitled to one vote. A majority of the Executive Board shall
constitute a quorum for the transaction of business relating to the
Operational Area. Unless otherwise provided herein, a vote of the
majority of those present and qualified to vote shall be sufficient
for the adoption of any motion, resolution or order and to take any
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other action deemed appropriate to carry forward the objectives of
the Operational Area. In the event a tie vote occurs, in order to
break the tie,the vote of the Chair shall not be counted.
3) Operational Area Executive Board Chair and Vice-Chair. The
Chair and Vice Chair shall be elected every two years by the
Executive Board. In the absence of both the Chair and the Vice
Chair, the members of the Executive Board present shall, by
majority vote, select one of the members present to act as Chair
Pro Tem.
4) Meetings. The Executive Board shall meet quarterly or as
designated by the Executive Board Chair.
b. Responsibilities/Policy/Advisory Duties. The Executive Board shall
have responsibility for the overseeing the actions of the Operational Area
Manager in the daily operations and administration of the Operational
Area. The Executive Board shall also have responsibility for the
development, establishment and implementation of the policies of the
Operational Area, and shall keep the Council informed of its actions. The
Executive Board shall determine which major policy issues of the
Operational Area issues require Council members' approval and shall seek
such approval. However,whenever a majority of all members of the
Council determine that an issue should be brought before the entire
Council, it shall be done so irrespective of the fact that the Executive
Board has failed to identify it as a major policy issue as set forth in this
subsection.
1) Policy and Operational Area Emergency Plan. The Executive
Board is responsible for the establishment of Operational Area
policy and the development and implementation by December 1,
1996, of the Operational Area Emergency Plan, including
mitigation,preparation,response and recovery, and for the ongoing
exercise and maintenance of the plan as required by SEMS.
2) Operational Area Budget and Operating Staff. The Executive
Board shall have the responsibility to direct the development of
and approve the Operational Area annual operating budget and
staffing utilizing resources made available to the Operational Area
by the State Office of Emergency Services through the Federal
Emergency Management Assistance Program, and to monitor the
expenditures of the Operational Area. This shall include the
responsibility to seek grants from other sources to sustain the
preparedness and response efforts of the Operational Area as
further detailed in Section L of this Agreement, and, if necessary,
to recommend for adoption by the members of the Council, any
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Operational Area fees to sustain the Operational Area. In the event
the Executive Board recommends adoption of fees, the Executive
Board shall be responsible for directing the development of and
submitting the Operational Area annual budget and staffing to the
members of the Council for approval.
3) Laws, Rules, Legislation and Regulations. The Executive Board
shall review and recommend for action or adoption by the
members of the Council, emergency and mutual aid plans,
agreements, ordinances, resolutions, and any rules and regulations
necessary to implement such plans and agreements. The Executive
Board shall also study, review, and make recommendations on
State and Federal legislation and policy as appropriate, and on
matters referred to it in writing by Council members.
4) Recovery Operations. During the recovery phase of an
emergency, the Executive Board shall provide advice to the
members of the Council regarding rebuilding and cost recovery.
The Executive Board shall direct the Operational Area Manager, as
designated in Section H of this Agreement, to coordinate with the
State Office of Emergency Services as needed in this process.
5) Successor to the Operations Coordinator. Due to the changing
circumstances and requirements of emergencies, especially in
transition from the response to and recovery from an emergency,
the Executive Board is hereby given authority to appoint an
Operational Area Coordinator to succeed the initial response
Operational Area Coordinator designated pursuant to Section G (1)
of this Agreement.
C. Subcommittees and Technical Advisory Groups.
1) Establishment, Support and Coordination. The Executive Board
may establish standing and ad hoc Subcommittees and Technical
Advisory Groups to complete its work and to ensure
communication and coordination between all interested persons or
groups, including but not limited to the COUNTY,
SUBDIVISIONS, Orange County Emergency Management
Organization, Communications Systems, Transportation, Care and
Shelter. Subcommittees and Technical Advisory Groups may each
elect a Chairperson and shall provide appropriate staff support from
their members. The Operational Area Manager shall provide
coordination between these Subcommittees or Technical Advisory
Groups and the Executive Board only.
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2) OCEMO. There is hereby established a standing Subcommittee to
the Executive Board, the Orange County Emergency Management
Organization, hereinafter referred to as "OCEMO". All Council
members shall be expected to participate in OCEMO, to the
maximum extent possible, with the understanding that the
cooperative establishment of the Operational Area Plan,policies
and procedures,training and exercises is necessary to ensure that
the Operational Area Plan,policies,procedures,training and
exercises meet the emergency needs of the SUBDIVISIONS,
COUNTY, and Operational Area.
a) Members.
1. Standing Members. Standing members include
the emergency services coordinators designated
annually in writing to the Operational Area
Manager by each Party which is a signatory to this
Agreement. The COUNTY Emergency Manager
shall be the COUNTY Standing member.
2. Approved Members. Designated representatives
from other public,non-profit and private emergency
response,recovery and management agencies may
actively participate as approved members in
OCEMO Committees. These agencies may include:
Orange County Disaster Recovery Alliance,
Volunteer Agencies Active In Disasters, American
Red Cross, Volunteer Emergency Preparedness
Organization,utilities,military bases,universities
and colleges, and the State Office of Emergency
Services. Membership shall be granted by the
Executive Board annually,upon recommendation
made by majority vote of standing members of
OCEMO.
3. Associate Members. Members of other
organizations may participate as non-voting
Associate members.
b) Voting. Each of the Standing and Approved members shall
be entitled to one vote. The Representative Board shall
determine the issues which require approval of the voting
members of OCEMO. However, whenever a majority of
all members of OCEMO determine that an issue should be
brought before the entire OCEMO membership, it shall be
done so irrespective of the fact that the Representative
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Board has failed to identify it as an issue. It is not the
intent of this Agreement that there be regular meetings of
OCEMO. Any member of OCEMO may attend and be
heard at the Representative Board meetings and participate
in Representative Board committees. The Chair may
convene a meeting of OCEMO and/or conduct a vote by
proxy. Unless otherwise provided herein, a vote of the
majority of those qualified to vote shall be sufficient for the
adoption of any motion,resolution or order and to take any
other action deemed appropriate to carry forward the
objectives of the Operational Area.
C) Chair and Vice-Chairs. The Chair, First and Second Vice
Chair shall be elected annually by the Representative Board
and shall serve both as the officers of the Representative
Board and OCEMO. In the event a tie vote occurs,the vote
of the Chair shall not be counted. In the absence of all
officers,the members of the Representative Board present
shall,by majority vote, select one of the members present
to act as Chair Pro Tem.
d) Representative Board. OCEMO shall have a
Representative Board, hereinafter referred to as
"Representative Board".
1. Membership. The membership of the
Representative Board shall be comprised of the
following standing members:
a. The COUNTY Emergency Manager/
Operational Area Manager
b. The Cities' Emergency Services
Coordinators
C. One representative selected jointly by the
Orange County Superintendent of Schools,
Community Colleges and School Districts
d. One representative selected jointly by the
Water and Irrigation Districts
C. A representative from the Orange County
Transportation Authority
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f. One representative selected jointly by the
Sanitation Districts
g. One representative selected jointly by the
Sanitary Districts
h. A representative from the Parks and
Recreation District
i. A representative selected jointly by the
Library Districts
j. A representative from the Cemetery District
k. A representative from the Vector Control
District
1. A representative from the Storm District
In. A representative selected jointly by the
Community Services Districts
2. Voting. Each of the Representative Board
members shall be entitled to one vote. A majority
of the Representative Board shall constitute a
quorum for the transaction of business relating to
OCEMO. Unless otherwise provided herein, a vote
of the majority of those present and qualified to
vote shall be sufficient for the adoption of any
motion,resolution or order and to take any other
action deemed appropriate to carry forward the
objectives of the Operational Area.
3. Committees. The Representative Board may
establish Committees to accomplish the OCEMO
duties. All OCEMO members are expected to
participate in the Committees to the maximum
extent possible.
e) Executive Council. The OCEMO Executive Council shall
consist of the OCEMO Chair, First and Second Vice Chair,
the immediate past Chair, and the COUNTY Emergency
Manager/Operational Area Manager. The Executive
Council may meet at the request of the Chair to develop
agendas and plans, and to analyze issues to be presented to
the OCEMO Representative Board.
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f) Staff Support. The COUNTY shall provide support to the
OCEMO Representative Board for agendas and minutes
only. Staff support to OCEMO Committees shall be
provided by OCEMO members.
g) Purpose. As a Subcommittee responsible to the Executive
Board, the purposes of OCEMO include the following:
1. Operational Area Plan. Development and
maintenance of the Operational Area
Emergency Plan as described in SEMS and
approved by the Executive Board.
2. Standard Operating Procedures.Development
and maintenance of Operational Area standard
operating procedures and Operational Area
Emergency Operations Center procedures and
guidelines for use during emergencies,reviewed
and approved by the Operational Area Mutual Aid
Coordinators.
3. Emergency Training and Exercises. Coordinate
an annual Operational Area exercise as required by
SEMS and coordinate training of personnel who are
part of the Operational Area Emergency
Organization.
4. Efficiency and Effectiveness. Identify, examine
and develop plans and programs of concern to all
SUBDIVISIONS and the COUNTY, and coordinate
the development of appropriate plans and programs
leading toward an integrated Operational Area
approach to preparedness for emergencies,
including use of cost efficient and effective,
coordinated public education and individual
emergency preparedness programs.
5. Legislation. Review and report on legislation
impacting emergency plans and programs and
propose concepts for new legislation for
consideration by the Executive Board.
6. Plans and Agreements. Review proposals of
emergency mutual aid plans and agreements and
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make recommendations on approval of such
proposals to the Executive Board.
7. After Action Reports. Develop after action reports
for the Executive Board, following emergencies in
which the Operational Area is activated.
8. Other. Other duties and responsibilities as
delegated by the Executive Board.
h) Meetings. The Representative Board shall meet every
other month. Special meetings of the Representative Board
may be called by the Chair. Committees shall meet twice a
month until the Operational Area Emergency Plan and
procedures, exercise schedule and training, as required by
SEMS are completed, and as necessary thereafter.
i) Finances. OCEMO has no authority to bind the COUNTY
or any SUBDIVISION to any financial arrangement.
d. Operational Area Executive Board Emergency Advisory Capacity.
The Executive Board may be convened by the Chair to review the
potential or actual emergency situation and make and receive appropriate
recommendations from the Operational Area Coordinator, as designated
below, and Council members.
G. CREATION AND POWERS AND DUTIES OF OPERATIONAL AREA
COORDINATOR:
(1) Operational Area Coordinator. By this Agreement, Council designates an
Operational Area Coordinator, hereinafter referred to as "Coordinator" Based on
the type of disaster described below, the initial response Coordinator shall be the
incumbent of the position designated below:
a. Law Enforcement Mutual Aid Coordinator. The Law Enforcement
Mutual Aid Coordinator is designated as the initial response Coordinator
for emergencies where evacuation, law and order are of the highest
priority as related to earthquake, tsunami, nuclear power plant emergency,
civil disturbance, terrorism, or act of war.
b. Fire and Rescue Mutual Aid Coordinator. The Fire and Rescue Mutual
Aid Coordinator is designated as the initial response Coordinator for
emergencies where the life or safety of the public is threatened due to fire,
mass casualty emergency, or hazardous materials release.
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C. Public Works Mutual Aid Coordinator. The Public Works Mutual Aid
Coordinator is designated as the initial response Coordinator for
emergencies where public works or environmental protection resources
shall be the primary method used for mitigation and recovery such as
during flood, storm, dam failure or oil spill.
d. Health Care Mutual Aid Coordinator. The Health Care Mutual Aid
Coordinator is designated as the as the initial response Coordinator for
emergencies where there is a threat of an epidemic or a declared epidemic.
e. Alternates to the Operational Area Coordinator. Each incumbent of a
position eligible to act as the initial response Coordinator shall annually
designate, in writing by name and in order of succession, a minimum of
two alternates. This designation shall be filed with the Operational Area
Manager as described in Section H of this Agreement, no later than July
1 st of each year.
L Line of Succession. In the event that neither the designated initial
response Coordinator nor either of the designated alternates is available to
serve in the capacity of the initial response Coordinator, the following line
of succession shall be used to ensure continuity of Operational Area
operations during times of emergency:
1) Law Enforcement Mutual Aid Coordinator and two designated
alternates.
2) Fire and Rescue Mutual Aid Coordinator and two designated
alternates.
3) Public Works Mutual Aid Coordinator, and two designated
alternates.
4) Health Care Agency Mutual Aid Coordinator and two
designated alternates.
(2) Unified Command and Joint Operational Area Coordinator. Where
appropriate, the Coordinator shall use a unified command, which is standard
procedure for emergencies which involve multiple jurisdictions or professional
disciplines.
(3) Successor to the Initial Response Operations Coordinator. Due to the
changing circumstances and requirements of emergencies, especially in transition
from the response to and recovery from an emergency, the Executive Board is
hereby given authority to appoint successor Operational Area Coordinator(s) to
succeed the initial response Operational Area Coordinator designated pursuant to
Section G (1) of this Agreement. The successor Coordinator(s) shall have the
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same powers and duties as the initial response Coordinator, as specified in Section
G (4) of this Agreement.
(4) Powers and Duties. The Coordinator shall direct and coordinate the Operational
Area during times of emergency. The Coordinator shall have the following duties
and powers:
a. Direction and Coordination. Serve as key decision maker, in the
Operational Area Emergency Operations Center providing direction and
coordination necessary to accomplish the purposes of this Agreement and
responsibilities of the Operational Area Lead as specified in Title 19
California Code of Regulations Section 2409 (e).
b. Operational Area Representative. Represent the Operational Area in all
dealings with the public or private agencies on matters pertaining to
emergencies as defined herein.
C. Emergency Public Information. Appoint a Public Information Officer to
coordinate the dissemination of all emergency information, press releases,
and public statements, to prevent conflicting information, misinformation,
and the initiation_ of rumors, as appropriate to the type of emergency
confronting the Operational Area.
d. Emergency Proclamations. Each SUBDIVISION shall retain the powers
and responsibilities granted by law to proclaim an emergency in its
jurisdiction, according to procedures set forth by the jurisdiction. The
COUNTY Board of Supervisors shall retain the powers and
responsibilities granted by law to proclaim an emergency in the County
geographic area, according to procedures set forth in COUNTY Ordinance
No. 3915 Section 3-1-6 of the Codified Ordinances of the County of
Orange and COUNTY Board of Supervisors Resolution 95-386, as
presently existing or as hereafter amended.
H. CREATION OF POSITION AND POWERS AND DUTIES OF
OPERATIONAL AREA MANAGER:
(1) Operational Area Manager. The position of the Operational Area Manager is
hereby created. The Operational Area Manager shall be the COUNTY
Emergency Manager as specified by COUNTY Ordinance No. 3915, Section 3-1-
6 of the Codified Ordinances of the County of Orange and COUNTY Board of
Supervisors Resolution 95-386, as presently existing or as hereafter amended.
(2) Powers and Duties. The Operational Area Manager shall have the following
powers and duties:
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a. Staff to the Operational Area Executive Board. Serve as staff to the
Executive Board, maintain close liaison with the Executive Board, and
coordinate all activities of assigned Operational Area staff with the
Executive Board.
b. Daily Coordination and Assistance. Direct the daily coordination and
cooperation between the Operational Area staff and the Operational Area
Emergency Organization, and Executive Board Subcommittees, including
OCEMO. Resolve questions of authority and responsibility that may arise
between them, and work closely with and assist the Executive Board, as
required.
C. Emergency Operations Center Maintenance. Maintain the Operational
Area Emergency Operations Center in a constant state of readiness,
providing staff as needed to support the Emergency Operations Center
operations during times of emergency in order to coordinate emergency
information between the COUNTY and all SUBDIVISIONS, state and
federal agencies, and volunteer organizations.
d. Notification of Emergency Operation Center Activation. Notify the
Executive Board and Board of_Supervisors of an Emergency Operations
Center activation as soon as practical, and keep the Executive Board and
Board of Supervisors informed on all aspects of a current emergency
situation as soon as information becomes available.
C. OCEMO Support. Provide support to the OCEMO Representative Board
for agendas and minutes only. Staff support to OCEMO Committees shall
be provided by OCEMO members.
L Budget and Staffing. Develop an annual operating budget and staffing
recommendations and monitor the Operational Area expenditures at the
direction of and for the approval of the Executive Board.
g. After Action Reports. Coordinate with OCEMO the development of
after action reports for the Executive Board, following emergencies in
which the Operational Area is activated.
I. OPERATIONAL,AREA EMERGENCY PLAN: Under the direction of the Executive
Board, OCEMO shall be responsible for ensuring the development and maintenance of the
Operational Area Emergency Plan, which shall provide for the effective mobilization of all of the
resources of the Operational Area, both public and private,to meet any condition constituting an
emergency; and shall provide for the organization,powers and duties, and staff of the
Operational Area Emergency Organization as described in Section M of this Agreement.
(1) Compliance. The Operational Area Emergency Plan shall comply with
applicable local, state and federal planning criteria, analyze the risks faced by the
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Operational Area, assign functional responsibilities to Mutual aid organizations,
COUNTY agencies/departments, SUBDIVISIONS, and personnel, and assign
lines of succession for the members of the Operational Area Emergency
Organization.
(2) Functional assignments. The Operational Area Emergency Plan shall include
the functions assigned to the mutual aid organizations, COUNTY
agencies/departments and SUBDIVISIONS, and it shall be the responsibility
of the agency/department heads and SUBDIVISIONS to appoint coordinators
who shall report to the Emergency Operations Center and carry out the assigned
duties as appropriate.
(3) Adoption. The Emergency Plan shall not be effective until adopted by the
Executive Board and a majority of all Council members.
J. COUNTY SPECIFIC RESPONSIBILITIES. The COUNTY shall act as the
Operational Area Lead Agency. The Operational Area Lead Agency shall have the following
responsibilities to the Operational Area in addition to those member responsibilities specified
under Section K of this Agreement:
(1) 24 Hour Contact Point. The COUNTY shall provide the 24 hour contact point
for the Operational Area and act as lead in activating the Operational Area
Emergency Operations Center,hereinafter referred to as"OAEOC".
(2) Operational Area Emergency Operations Center. The COUNTY Emergency
Operations Center located at 2644 Santiago Canyon Road, in Silverado,
California and Alternate Emergency Operations Center, as designated, shall serve
as the OAEOC.
(3) Initial EOC Activation Staffing. The COUNTY shall provide initial OAEOC
activation staff. SUBDIVISIONS with available resources shall provide
secondary and relief OAEOC staffing.
(4) EOC Maintenance. COUNTY Emergency Management staff shall be
responsible for ensuring the OAEOC is maintained in a state of constant
readiness.
(5) Operational Area Council Executive Board Support. The COUNTY shall
provide support to the Executive Board for agendas and minutes for meetings and
coordinating follow up only. Staff support to Subcommittees and Technical
Advisory Groups shall be provided by Council members and their representatives.
(6) OCEMO Support. The COUNTY shall provide support to the OCEMO
Representative Board for agendas and minutes only. Staff support to OCEMO
Committees shall be provided by OCEMO members.
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K. OPERATIONAL AREA COUNCIL MEMBER RESPONSIBILITIES: Members of
the Operational Area Council shall have the responsibilities as set forth below:
(1) Participation. Actively participate as a member in the Council, Executive Board
if designated, Subcommittees and Technical Advisory Groups including OCEMO,
and in the Operational Area Emergency Organization, including providing staff to
support the work of the Executive Board, Subcommittees and Technical Advisory
Groups.
(2) Emergency Plan and Organization. Maintain an emergency plan and
organization to provide for the emergency needs in the SUBDIVISION according
to SEMS, and coordinate with and,where able, support other SUBDIVISIONS,
the COUNTY, and the OAEOC.
(3) Emergency Management Program. Develop an emergency management
program which shall provide for the needs of the SUBDIVISION, which shall be
complementary to and compatible and coordinated with the needs of the
Operational Area in the event of an emergency.
(4) Emergency Assistance. Provide assistance during an emergency:
a. Capabilities and Agreements. SUBDIVISIONS shall offer assistance
within the limits of capabilities and according to applicable mutual aid
agreements.
b. EOC Staffing. SUBDIVISIONS with available resources shall provide
secondary and relief OAEOC staffing.
(5) Resource list. Maintain a current resource listing of the facilities, equipment and
supplies available in the jurisdiction for use in the event of an emergency.
(6) Cooperation. Promote cooperation among all SUBDIVISIONS in order to
improve the overall Operational Area emergency management program.
(7) Training and Exercises. Assure training and exercises within the
SUBDIVISION and Operational Area,maintain a thorough knowledge of the
Operational Area Emergency Plan and ensure that the supporting services and key
personnel are properly trained and organized to meet all of their responsibilities
in the event of an emergency.
(8) Emergency Notifications. Ensure that internal and Operational Area emergency
notification lists are kept current.
(9) Procedures. Develop SUBDIVISION procedures which outline the steps
necessary to complete tasks as a member of the Operational Area.
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(10) Critical Personnel. Identify at least two alternates for each person deemed
critical to SUBDIVISION and Operational Area operations, either to serve in the
capacity of the primary contact when(s)he is not available, or to facilitate 24 hour
operation when needed in times of emergency.
L. OPERATIONAL AREA EXPENSES AND REVENUES
(1) Minimum costs/efficiency. All costs shall be kept to a minimum, and
efficiencies in use of staff,materials, etc. shall be a priority.
(2) Costs of Operational Area EOC Emergency Activation. The COUNTY
declares its willingness to provide the Operational Area 24 hour contact point,the
OAEOC and initial OAEOC staffing, and to activate the OAEOC as required by
SEMS as set forth in Section N(4) of this Agreement. The COUNTY shall
exercise prudence in the staffing and level of activation, and shall deactivate the
OAEOC when requested by SUBDIVISION(s) or as soon as practical, as allowed
by law. The COUNTY is to act as a member of the Operational Area only and
shall not be solely responsible for the costs of activating the OAEOC. The
Executive Board shall be responsible for the development of policy and
procedures similar to other mutual aid agreements where in SUBDIVISION(s)
requiring activation of the OAEOC shall be responsible for reimbursement of the
COUNTY and other SUBDIVISIONS for the cost of activation, if the COUNTY
does not activate the OAEOC for its use, and cannot legally declare an emergency
for the purposes of reimbursement from the State or Federal governments.
(3) Operational Area Administrative Expenses. The Executive Board shall be
responsible for acquisition and distribution of Emergency Management
Assistance grant funds, and any other funds,to cover the administrative costs of
the Operational Area, including any reimbursement to the COUNTY for services
requested of the COUNTY pursuant to this subsection. The Executive Board
shall be responsible for determining the potential source of, and for acquiring
funds or staff time to match the grant(s). The COUNTY shall provide
administrative staffing for the Operational Area, as determined by the Executive
Board and/or Council in the annual budget, to carry out the duties as delineated in
Section H of this Agreement. The COUNTY is to act as a member of the
Operational Area only and shall not be solely responsible for the costs of
administering the Operational Area.
(4) Emergency Expenses. During emergencies, all Parties shall be expected to
participate, according to mutual aid and other agreements, and to the maximum
extent possible, with the understanding that during an emergency the priority is
life, safety, property and the environment, regardless of which jurisdiction is
impacted.
(5) Emergency Aid to Parties. Nothing herein shall be construed to restrict or
control any Party's right or ability to apply for or receive emergency aid, loans or
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grants from any source including the State and Federal government. Neither any
Party nor the Operational Area shall have any claim upon or interest in any
emergency aid funds obtained by any other Party for it's emergency expenses,
with the exception that SUBDIVISIONS may be responsible for reimbursement
of OAEOC activation costs as set forth in Section(L) of this Agreement.
M. DESCRIPTION,FUNCTION AND DUTIES OF THE OPERATIONAL
AREA EMERGENCY ORGANIZATION
(1) Description. All officers and employees of the Parties, together with those
volunteer forces enrolled to aid them during an emergency, and all groups,
organizations, and persons who may by agreement or operation of law, including
persons pressed into service under the provisions of COUNTY Ordinance No.
3915 Section 3-1-6 of the Codified Ordinances of the County of Orange as
presently existing or as hereafter amended, shall constitute the Operational Area
Emergency Organization, and shall be charged with duties incidental to the
protection of life and property in the Operational Area during times of emergency.
(2) Functions and Duties. The functions and duties of the Operational Area
Emergency Organization shall be distributed among such Mutual aid
organizations, COUNTY agencies/departments, SUBDIVISIONS, and staff as the
Operational Area Emergency Plan shall prescribe. The form of the organization,
titles and terminology shall conform to SEMS.
N. ACTIVATION OF THE OPERATIONAL AREA EMERGENCY OPERATIONS
CENTER
(1) Location. The COUNTY Emergency Operations Center located at 2644 Santiago
Canyon Rd., Silverado, California, or alternate as designated, shall serve as the
OAEOC. Communication connection to the OAEOC shall be the responsibility
of each SUBDIVISION and Mutual aid Coordinator or their representative.
(2) Virtual Operational Area EOC. The OAEOC shall be used as the
communication and coordination center and in so far as possible, function as a
virtual OAEOC,utilizing any available telecommunication resources so that
Parties may communicate without collocation. However,to ensure
communication, it may be necessary for representatives and any support staff they
may require to be present at the OAEOC. SUBDIVISIONS not present shall be
responsible for establishing direct contact with the OAEOC.
(3) Staff for the Operational Area Emergency Operations Center
a. OAEOC Maintenance. COUNTY Emergency Management staff shall
be responsible for ensuring the OAEOC is maintained in a state of
constant readiness.
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b. Initial Activation and Beyond. The COUNTY shall provide initial
OAEOC activation staff. SUBDIVISIONS with available resources shall
provide secondary and relief OAEOC staffing. emergency management or
other mutual aid shall be used to staff the OAEOC as necessary.
C. Mutual Aid Coordinators. Mutual Aid Coordinators may be present in
the OAEOC,but if not present, shall be responsible for establishing direct
contact with the OAEOC.
(4) Required Activation:
a. Support to Emergency. The Operational Area functions as support to the
local government and field response and does not command the
emergency response directly.
b. Conditions. Activation of the OAEOC is required by SEMS,Title 19
California Code of Regulations Section 2409 (f),under the following
conditions:
1) On Request. "A local government within the Operational Area
has activated its EOC and requested activation of the Operational
Area to support their emergency operations."
2) Two City Local Emergency. "Two or more cities within the
Operational Area have declared or proclaimed a local emergency."
3) COUNTY and City Local Emergency. "The County and one or
more cities have declared or proclaimed a local emergency."
4) Request for Governor's Proclamation. "A city, city and County,
or County has requested a governor's proclamation of a state of
emergency, as defined in Government Code 8558(b)."
5) State of Emergency. "A state of emergency is proclaimed by the
governor for the County or two or more cities within the
Operational Area."
6) Request for Outside Resources. "The Operational Area is
requesting resources from outside its boundaries, except those
resources used in normal day-to-day operations which are obtained
through existing agreements providing for the exchange or
furnishing of certain types of facilities and services on a
reimbursable, exchange, or other basis as provided for under the
Master Mutual Aid Agreement."
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7) Request for Operational Area Resources. "The Operational
Area has received resource requests from outside its boundaries,
except those resources used in normal day-to-day operations which
are obtained through existing agreements providing for the
exchange or furnishing of certain types of facilities and services on
a reimbursable, exchange, or other basis as provided for under the
Master Mutual Aid Agreement."
C. Activation Levels. The OAEOC activation levels are described below:
1) Activation Level One. Level One shall mean activation of the
OAEOC at a minimum level with COUNTY emergency
management staff to prepare the OAEOC and notify the
Operational Area Emergency Organization and coordinate
information among the members of the Operational Area and with
Regional State officials as required by SEMS.
2) Activation Level Two. Level Two shall mean partial activation of
the OAEOC, staffed by the Operational Area Coordinator or
alternate, COUNTY emergency management personnel, along with
personnel from COUNTY agencies/departments and other
personnel selected to meet the functional needs of the emergency
Operational Area Emergency Organization during times of
emergency.
3) Activation Level Three. Level Three shall mean full activation of
the OAEOC, including all personnel as indicated at level two plus
the Executive Board, who shall serve as the Policy Group to advise
the Coordinator on the use of resources in response to the disaster,
establish policies, rules and regulations regarding the disaster and
the subsequent recovery operations, and prioritize resources to
effectively mitigate the disaster.
O. EFFECTIVE DATE: This Agreement shall become effective upon the approval and
execution by the COUNTY Board of Supervisors and at least one SUBDIVISION. Any
SUBDIVISION in Orange County may become a Party hereto by executing this Agreement.
Notice shall be provided to the COUNTY upon a SUBDIVISION's execution of this Agreement
as indicated in Section T of this Agreement.
P. WITHDRAWAL: Any Party may withdraw from this Agreement by providing written
notice to the COUNTY. Said notice shall be given 30 days before withdrawal from this
Agreement.
Q. SUSPENSION OF VOTING PRIVILEGES: In the event Operational Area fees are
adopted, a Parry's failure to pay said fees within 60 days after said fees become due, shall result
in the immediate suspension of that Party's voting privileges in matters considered by any body,
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board, subcommittee, committee, or group established by this Agreement. Voting privileges
shall be restored upon payment.
R. INDEMNIFICATION: Each Party shall defend, indemnify and hold harmless the other
Parties, and their officers, agents, employees and representatives from any and all losses,
liability, damages, claims, suits, actions, administrative proceedings, demands, and litigation, and
all expenses and costs relating to acts or omissions of the indemnitor, its officers, agents,
employees, or representatives arising out of or incidental to performance under this Agreement.
No Party assumes liability for the acts or omissions of persons other than that Party's respective
officers, agents, employees or representatives.
S. COUNTERPARTS: This Agreement may be executed in two or more counterparts,
each of which shall be deemed an original, and all of which shall constitute one and the same
instrument.
T. AMENDMENT: This Agreement may not be amended or modified except in a writing
executed by a majority of all Parties.
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ORANGE COUNTY
OPERATIONAL AREA AGREEMENT
Clarification of Operational Area,
Operational Area Executive Board, and
Operational Area Coordinator
Roles and Responsibilities
Addendum 1
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CLARIFICATION OF OPERATIONAL AREA
ROLES AND RESPONSIBILITIES
The Operational Area Agreement and Emergency Plan are based on the policies established by the
SEMS Regulations; in regard to the role of the Operational Area Coordinator(OAC), Operational
Area Executive Board(Executive Board), Operational Area Council(OA Council) and overall
Operational Area(OA)operations.
OPERATIONAL AREA-PURPOSE,RESPONSIBILITIES AND AUTHORITIES
WHERE WHAT
SEMS Regulations OA level manages and/or coordinates information,
2403 (3) resources, and priorities among local government
within the OA and serves as coordination and
communication link with Region.
SEMS Regulations The lead agency of the OA shall:
2409 (e) (3) Use multi-agency or interagency coordination to
facilitate decisions for overall OA level emergency
response activities.
Contrast of Authorities between Field Response and OA
SEMS Regulations Command is the directing, ordering and controlling
2405 Field Response Level (1) (A) of resources by virtue of explicit legal; agency, or
delegated authority.
SEMS Regulations OA Level is used by the county and political
2409 (a) subdivisions for the coordination of emergency
activities and to serve as a link in the system of
communications and coordination between the
state's emergency operations centers and the
operations centers of the political subdivisions.
SEMS Regulations The lead agency of the OA shall:
2409(e) (1)and (2) Coordinate information, resources and priorities
among the local governments and between the
regional level and local government level.
"Coordination of Fire and Law Enforcement
resources shall be accomplished through their
respective mutual aid systems".
OA Emergency Plan The OA is a communication and coordination point
Management Section Annex A that provides support for Mutual Aid Coordinators,
pg 2 OA members and the State. It does not command or
control emergency operations.
ALSO:
OA Emergency Plan
Management Section Annex A
pg7IIID4a
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EXECUTIVE BOARD RESPONSIBILITIES AND AUTHORITIES
The Executive Board is responsible for working with the OAC in setting OA policy and priorities, is
notified, convened and co-located with the OAC in the Command Center, is responsible to represent
their appointing organizations and the expertise, resources and policies of their organizations and to
convene a MACS as appropriate.
WHERE WHAT
OA Emergency Plan Support the OAC by providing policy and priority
Management Section Annex A advice and by convening a MACS as appropriate.
Enclosure A-1 pg 111 A 2
OA Agreement Convene the OA Council (Multi-Agency
pg 4 F (1) c Coordination System).
ALSO:
OA Emergency Plan
Management Section Annex A
pg5I1IA5
AND:
OA Emergency Plan
Management Section Annex A
Enclosure A-1 pg 15 IV A
OA Agreement Identify OA policy issues for submittal to
pg 3 F(1)b OA Council.
AND:
pg5F(2)b
OA Agreement Represent expertise and interests of Mutual Aid,
pg 4 F (2) a jurisdictional, and professional disciplines.
OA Agreement Oversee OA Manager
pg 5 F(2)b Develop OA policies and Emergency Plan
Develop OA Budget
Review and impact legal requirements
OA Agreement Advise OA Council on Recovery
pg5F(2)b4)
OA Agreement Appoint successor to the initial response OAC.
pg7F(2)b5)
AND:
pg 14 G(3)
OA Emergency Plan OAC responsibilities may be transferred at the
Management Section Annex A discretion of the Executive Board. Due to changing
pg 9 III 4 d requirements of emergencies,the Executive Board
may appoint successor OAC(s).
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EXECUTIVE BOARD RESPONSIBILITIES AND AUTHORITIES, CONT.
WHERE WHAT
OA Agreement Review the emergency situation and make and
pg 12 F (2) d receive appropriate recommendations to the OAC
and OA Council.
OA Agreement Be notified and keep apprised of the emergency
pg 16 H (2) d situation.
OA Agreement Mutual Aid Coordinators may be present,but if not
pg 21 L(3) c present, shall be responsible for establishing direct
contact with the OA EOC.
ALSO:
OA Emergency Plan
Management Section Annex A
pg 7 IIID 3 c
OA Emergency Plan Executive Board is convened in the Command
Management Section Annex A Center with the OAC to ensure communication and
AND: coordination.
Enclosure A-3 pg 4
OA Emergency Plan Executive Board is notified of activation of the
Management Section Annex A EOC, is kept apprised of the situation and is
Enclosure A-4 pg 3 and continuing convened by the Chair as appropriate.
OA Agreement Activation Level Three shall mean full activation
pg 23 N(4) c 3) the OA EOC, including the Executive Board, to
advise the OAC on the use of resources in response
to the disaster, establish policies,rules and
regulations regarding the disaster and the
subsequent recovery operations and prioritize
resources to also effectively mitigate the disaster.
ALSO:
OA Emergency Plan The Executive Board and OAC will be responsible
Management Section Annex A for establishing a MAC including representatives of
pg 8 III D 4 c 3)which continues: affected jurisdictions as appropriate.
OA Emergency Plan Description of duties
Management Section Annex A
Enclosure A-1 pg 6 III C
Appendix A-2 Executive Board EOC Checklist
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OAC RESPONSIBILITIES AND AUTHORITIES
The OAC is responsible for direction of the OA EOC, for working with the Executive Board in setting
OA policies and priorities, and ensuring coordination and communication of policy decisions,resource
needs and priorities between OA members and the State throughout the emergency.
WHERE WHAT
OA Emergency Plan OAC is responsible for management of the OA
Management Section Annex A EOC and overall coordination and communication
Enclosure A-1,pg 1 II A 1 between the OA members and the state.
OA Agreement Where appropriate,the Coordinator shall use a
pg 14 G (2) unified command,which is standard procedure for
emergencies which involve multiple jurisdictions or
professional disciplines.
ALSO:
Operational Area Emergency Plan
Management Section Annex A
pg4111A3 e
OA Agreement Direct and coordinate the Operational Area, serve as
pg 14 G (4) a key decision maker in the OA EOC,providing
direction and coordination necessary to accomplish
the purposes of the OA Agreement and
responsibilities of OA lead agency as specified by
SEMS Regulations 2409 (e) see citation above).
OA Emergency Plan The OA emergency organization is managed by the
Management Section Annex A OAC who reports to the OA Council. The OAC is
pg 2 III A supported by advice from the Executive Board and
affected jurisdictions in a MACS.
OA Emergency Plan The initial response OAC authorizes full activation
Management Section Annex A of the OA EOC and responds when appropriate to
pg 411I A e, following paragraph serve as key coordinator;providing direction and
coordination necessary to accomplish the
responsibilities of the OA EOC.
OA Agreement Activation Level Three shall mean full activation of
pg 23 N(4) c 3) the OA EOC, including the Executive Board, to
advise the OAC on the use of resources in response
to the disaster, establish policies, rules and
regulations regarding the disaster and the subsequent
recovery operations and prioritize resources to also
effectively mitigate the disaster.
ALSO:
OA Emergency Plan The Executive Board and OAC will be responsible
Management Section Annex A for establishing a MAC including representatives of
pg 8 III D 4 c 3)which continues: affected jurisdictions as appropriate.
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OAC RESPONSIBILITIES AND AUTHORITIES, CONT.
WHERE WHAT
OA Agreement Represent the OA in dealings with public or private
pg 14 G(4)b agencies.
OA Agreement Appoint OA Public Information Officer.
pg 15 G(4) c
ALSO:
OA Emergency Plan Description of duties.
Management Section Annex A
Enclosure A-lpg 4 IIIB
AND:
Appendix A-1 OAC EOC Checklist.
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ORANGE COUNTY
OPERATIONAL AREA AGREEMENT
Addendum 2
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ORANGE COUNTY OPERATIONAL AREA POLICY AND PROCEDURE
Subj ect:
Operational Area Administration Financing(including Use of Emergency Management
Assistance Program Grant).
Reference:
Operational Area Agreement Section L(2),page 19.
Background:
The Operational Area Executive Board is responsible to prepare a strategic plan and budget
for the Operational Area annually, including how the Operational Area will be financed and
use of any grant funds.
Policy:
All grant funds received will be used for the benefit of the Operational Area. Administrative
services for the Operational Area will have the first priority for grant funding, as approved by
the Operational Area Executive Board. Remaining grant funds will be distributed by the
Operational Area Executive Board, consistent with the requirements of the grant funding
agency. The goal of any distribution of grant funds shall be to maximize funds for program
implementation and minimize costs for accounting and administering the grants.
Procedure:
1. The Operational Area Manager shall present an annual administrative budget for
review and approval of the Operational Area Executive Board based on the Board's
approved strategic plan.
2. The Operational Area Manager shall present a report on any grant funds available and
the requirements to receive the grant.
3. The Executive Board shall have responsibility to approve the budget.
4. The Executive Board shall determine how grant funds will be distributed, with first
priority being given to the administrative budget.
5. Grant funds available after Operational Area administrative costs are covered shall be
distributed at the discretion of the Board, consistent with the requirements of the grant
funding agency.
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1997 Proposed EMA Grant Funds Distribution 6/20/97
The proposed Operational Area EMA Grant Guidelines are as follows. The assumption is
that this grant requires a dollar for dollar match by each organization receiving funds.
1. Only the Operational Area Lead Agency and the 31 cities are eligible to apply for
EMA funding.
2. To become an eligible city,the city representative must attend at least half of the
OCEMO meetings per year.
3. To become an eligible city, the city must activate its EOC annually either for an
actual occurrence or an exercise.
4. To become an eligible city,the city must participate in an Operational Area functional
exercise at least once a year.
5. If in the future, funding cuts occur,the OA Lead Agency will receive and is required
to match no more than 50%of the total allotment for Orange County. In FY 1997/98
the OA Lead Agency is anticipated to receive $115,773 of an estimated$246,319
allocation.
6. All total city EMA funds will be divided by city population between the cities that are
participating in the EMA funding program. Cities must complete the Orange County
Operational Area a EMA Application Form. Each approved city must compete the
Orange County Operational Area EMA activities Form which must be attested to by
the City Manager or designee. These forms must be submitted to the OA Executive
Board and approved to receive EMA funding.
7. Funding is available regardless of membership status in the Operational Area.
8. The hours to be devoted to emergency management will be determined by state
guidelines. The State has required that a city must have at least a 50% employee(20
hours per week) devoted to emergency management. Should the State or FEMA
eliminate this criteria, each city should at least identify an employee who will be
responsible for the above criteria.
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Orange County Operational Area EMA Application Form
For the period October 1, 1999-September 30,2000
It is hereby agreed that the City of shall meet
the following requirements to receive an Emergency Management Assistance Program
Grant:
1. The city representative, ,will attend at least half of
the OCEMO meetings per year.
2. The city will activate its EOC this year for an exercise,unless it is activated for an actual
emergency.
3. The city will participate in the Operational Area functional exercise this year.
4. The City will receive a per capita allocation of the total funds available to cities,
dependent upon the number of cities that are participating in the EMA funding program.
The city will complete the Orange County Operational Area EMA activities Form which
must be attested to by the City Manager or designee. The form will be submitted to the
OA Executive Board and approved before any EMA funding will be received.
City Manager Signature: Date:
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Orange County Operational Area EMA Activities Form
For the period October 1, 1998 - September 30, 1999
The City of certifies that it has met the following
requirements to receive an Emergency Management Assistance Program Grant:
1. The city representative attended at least half of the OCEMO meetings per year.
Name:
Meetings Attended(Dates):
2. The city activated its EOC this year for an exercise on ,
Or the city activated its EOC for an actual emergency on
3. The city participated in the Operational Area functional exercise this year by:
(check all that apply)
_activating its EOC
_providing staff for the OA EOC
providing staff for other jurisdiction's EOCs
_providing controllers, simulators or evaluators
participating in the OA Exercise Design Committee
4. The City anticipates receipt of$ ,per the allocation letter received. This
is a per capita allocation of the total funds available to cities, dependent upon the number
of cities that are participating in the EMA funding program.
5. The city has met the state requirement for hours to be devoted to emergency
management. (The State has required that a city must have at least a 50% employee [20
hours per week] devoted to emergency management.), or(if there are no state
requirements), the city identified as the employee
who was responsible for the above criteria.
Submittal of this form is a request for approval by the OA Executive Board for disbursement
of the allocated EMA funding.
Attest: Date:
(City Manager or Designee)
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ORANGE COUNTY
OPERATIONAL AREA AGREEMENT
MUTUAL AID PLAN
Addendum 3
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ORANGE COUNTY OPERATIONAL AREA POLICY AND PROCEDURE
Subject:
Operational Area Emergency Operations and Mutual Aid Financing
Reference:
Operational Area Agreement Section L(2),page 19.
Background:
The Operational Area Executive Board is responsible to approve plans and procedures for the
Operational Area emergency operations. It was identified that a policy to ensure OA EOC costs are
controlled and allocated would be advantageous to all of the Operational Area members. In addition, it
was determined that a mutual aid policy which allowed sharing of human resources beyond those
covered by currently existing mutual aid agreements would be desirable both in staffing the OA EOC
and other emergency response locations and organizations.
Policy:
Mutual Aid is requested and provided because it is needed to respond to an emergency,not because it is
anticipated that local government will be reimbursed by state or federal disaster funds.
Any legally required Operational Area EOC activation lasting less that 12 hours will be provided at no
cost to the requesting jurisdiction. Beyond this initial 12 hour activation period, all personnel and
equipment costs associated with the emergency shall be the responsibility of the requesting agency,
including direct,indirect and equipment costs.
Reimbursement claims will be handled by the responding jurisdiction invoicing the requesting
jurisdiction for all actual costs, including direct, indirect and equipment costs. Individuals providing
Mutual Aid will be responsible for maintaining their own logs time sheets, travel claims and other
documentation necessary for reimbursement, this documentation will be submitted to the agency who
will invoice the requesting jurisdiction.
Upon notification of the request for the activation of the OA EOC,the Operational Area Manager shall
discuss the level of activation and staffing with the requesting jurisdiction. After activation, the
requesting jurisdiction will also be responsible for determining whether a second shift will be necessary
and the level of activation and staffing required.
Procedure:
1. The Operational Area activation procedure is found in Appendix D-1 of the Operational Area
Emergency Plan.
2. The Operational Area Mutual Aid Plan is attached.
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Attachment B- 1995 Orange County Operational Area Agreement Page 38 of 66
ORANGE COUNTY
OPERATIONAL AREA
MUTUAL AID PLAN
APPROVED: August 20, 1997
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Attachment B - 1995 Orange County Operational Area Agreement Page 39 of 66
OPERATIONAL AREA
MUTUTAL AID DIAGRAM
LAW Local jurisdiction FIRE
requests/needs
assistance
Everybody else goes through the
Law requests go Operational Area Fire requests go
through Fire Mutual
through Law Examples: Plans,clerks,Building
Aid channels
Enforcement Mutual Officials,Public Works,etc.
Aid channels
............................................................... OA confirms type of .........................................
Law Mutual Aid receive assistance needed
Fire Mutual Aid received
IF
YES Are resources
available within NO
Orange County? ) I
Requests matched with OA notifies Region 1.
available resources fies OES ]
es
throughout Orange Confirms resources and
-es
personnel needed
County
ds to
Mutual aid responds to Mutual aid responds
according
to
jurisdiction according to OA jurisdiction according to
Mutual Aid Agreement Emergency Manager Mutual
Aid
) gre ent
Mutual
(Aid(EMMA)Agreement
guidelines es
auidelines
ul
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OPERATIONAL AREA MUTUAL AID POLICY
This policy has three parts: Part One outlines the policy and procedures; Part Two contains more
specific checklists; and Part Three contains forms.
PART ONE
I. Introduction
A. Purpose
The purpose of the Operational Area Mutual Aid Policy(OAMA) is to support disaster
operations in the Operational Area EOC and effected Orange County jurisdictions by
coordinating and providing mutual aid assistance as requested and necessary.
B. Objectives
1. Provide emergency response and management personnel to support local
jurisdictions and the Operational Area.
2. Coordinate reception, assignment and training of assigned personnel.
3. Maintain the Operational Area Mutual Aid Policy.
4. Coordinate training for Operational Area response personnel through SEMS
training, emergency management course work, exercises and actual emergency
response.
II. Background
In 1995, an Operational Area was formed by the Orange County Board of Supervisors to meet
the needs and requirements of the Standardized Emergency Management System(SEMS). All
cities, special districts and the County in the County of Orange were included as potential
members in this agreement, each carrying an equal vote. One of the understandings inherent in
this agreement is that all political subdivisions face the potential for emergencies that exceed
their capability to respond. Further, it is recognized that the protection of life,property and
environment are of first importance,regardless of which jurisdiction is impacted. This policy
is designed to provide detailed procedures for use of mutual aid resources within Orange
County in the event of an emergency.
III. Authorities
• California Master Mutual Aid Agreement
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Attachment B - 1995 Orange County Operational Area Agreement Page 41 of 66
Orange County Operational Mutual Aid Policy Part One
• Sections 2400-2450 of Title 19,Division 2 of the California Code of Regulations
(Standardized Emergency Management System)
• California Emergency Services Act
• California Labor Code, Section 3211.92 (Disaster Services Worker)
• Operational Area Agreement of the County of Orange and Political Subdivisions
IV. Assumptions
The Operational Area Mutual Aid Policy is based on the following assumptions:
A. The main tenet of Mutual Aid operations is that there is full commitment of resources by
the requesting jurisdiction prior to the initiation of a mutual aid request. This does not
require actual exhaustion of all resources but it does anticipate full mobilization and
commitment to the emergency.
B. During a Board of Supervisor's Concurrence, a Governor's Proclamation of a State of
Emergency or a Presidential Disaster Declaration,the OA Manager will designate an
OAMA Coordinator. The OAMA Coordinator will facilitate coordination and assignment
of OA resources.
C. Requests for mutual aid will follow normal Mutual Aid channels consistent with the
California Master Mutual Aid Agreement and SEMS.
D. Other discipline specific Mutual Aid agreements established outside of this agreement shall
take precedence over this agreement(fire, law,medical/health, etc.).
E. Local government must use SEMS in order to be eligible for state funding of response
related costs pursuant to activities identified in the California Code of Regulations.
Associated costs incurred by the jurisdictions providing assistance may be eligible for
reimbursement as part of"emergency protective measures." These measures are described
in the National Disaster Assistance Act(NDAA)when a state of emergency has been
declared, and by PL 93-288 when there is a Presidential Declaration.
V. Organization
The OAMA system is composed of emergency management and response personnel from local
jurisdictions in the Orange County Operational Area.
A. The County, cities and special districts will forward their requests for Mutual Aid to the
Operational Area.
B. The Operational Area will act as the coordination point for the County, cities and special
districts within its boundaries.
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Orange County Operational Mutual Aid Policy Part One
C. If a request for assistance cannot be met within Orange County, the request will be
forwarded to the designated local OES Region Office.
VI. Policies and Procedures
A. General
1. Mutual Aid is requested and provided because it is needed to respond to an
emergency,not because it is anticipated that local government will be reimbursed
by state or federal disaster funds.
2. Any legally required Operational Area EOC activation lasting less than 12 hours
will be provided at no cost to the requesting jurisdiction. Beyond this initial 12-
hour activation period, all personnel and equipment costs associated with the
emergency shall be the responsibility of the requesting agency, including direct,
indirect, and equipment costs.
3. Mutual Aid between local jurisdictions will normally be free for the first 12-hour
period,unless costs are otherwise agreed upon by both the requesting and the
responding agencies. When Mutual Aid assistance between jurisdictions within the
Operational Area exceeds the initial 12-hour response period,the requesting agency
agrees to pay the responding agency at their actual cost, including direct, indirect
and equipment costs.
4. Reimbursement claims will be handled by the responding jurisdiction invoicing the
requesting jurisdiction for all actual costs,including direct, indirect and equipment
costs. Individuals providing Mutual Aid will be responsible for maintaining their
own logs,time sheets, travel claims, and other documentation necessary for
reimbursement. This documentation will be submitted to their agency who will
invoice the requesting jurisdiction.
B. Personnel
1. Minimum criteria for selection of personnel will be completion of the Introduction
to SEMS course.
2. All Mutual Aid personnel will receive a general information sheet prior to being
dispatched to an assignment. (See Part 3 of the Operational Area Mutual Aid
Policy,Dispatch Checklist).
3. Upon arrival, the requesting jurisdiction will brief assigned personnel and provide a
procedure manual, all paperwork, tools, and equipment necessary to perform
OAMA tasks.
4. The requesting jurisdiction may provide identification badges to OAMA personnel
upon their arrival. There is no requirement for special identification.
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Attachment B- 1995 Orange County Operational Area Agreement Page 43 of 66
Orange County Operational Mutual Aid Policy Part One
5. Consistent with the organizational structure of SEMS, the position of OAMA
coordinator will be a part of the OA Logistics Section(Personnel Branch),
C. Liability
1. Mutual Aid personnel provided under the OAMA policy are public employees,who
during disaster situations are considered Disaster Service Workers. Work-related
injuries to OAMA personnel will be handled by the responding jurisdiction under
Workers' Compensation that may include the Disaster Service Worker program.
All public employees are considered Disaster Service Workers during disaster
situations.
2. OAMA personnel act as agents of the requesting jurisdiction,who shall hold
harmless the responding jurisdiction from all acts and omissions by their staff while
in the services of the requester.
3. The coverage for damage to a personal or local jurisdiction's vehicle,when the
vehicle is being used during an assignment,will be provided for by the requesting
jurisdiction. Normal wear and tear is excluded. Any claim for damage may be
included in reimbursement claims to the requesting jurisdiction.
D. Reimbursable Costs
1. Unless other arrangements are made, reimbursable time begins 12 hours after check
in at the assigned Emergency Operations Center(or other assigned location). It
includes all actual costs- direct, indirect and equipment costs.
2. Reimbursable travel begins 50 miles from point of departure,whether it is home or
work.
3. The requesting jurisdiction is responsible for providing reasonable lodging or
reimbursing the responding jurisdiction for lodging expenses. This includes food
and reasonable miscellaneous expenses.
E. Procedures for Reimbursement
1. The requesting jurisdiction's Finance Section or designated agency will provide the
responding personnel with all of the necessary forms for the responding
jurisdiction's designated Finance Department to complete for reimbursement.
Necessary instructions will be given to the responding personnel enabling them to
keep accurate records.
2. The responding jurisdiction will provide expedient billing information to the
requesting jurisdiction.
3. The requesting jurisdiction will process any requests for reimbursement through
their Finance Section.
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Orange County Operational Mutual Aid Policy Part One
4. The responding jurisdiction is responsible for providing timely reimbursement for
their own personnel.
5. The requesting jurisdiction will provide reimbursement to the responding
jurisdiction,not to individuals.
6. Record keeping will be consistent with the conditions of the Natural Disaster
Assistance Act(NDAA) and the Stafford Act(PL 93-288).
F. Training
1. All OAMA personnel available for assignment are to complete the Introduction to
SEMS course or equivalent prior to being dispatched for Mutual Aid assistance.
This course is available through local OES offices and the Operational Area.
VII. Responsibilities
A. All jurisdictions in the Orange County Operational Area are responsible for:
1. Reviewing and understanding the OAMA policy.
2. Identifying procedures and training staff to integrate mutual aid coordination into
their emergency organization.
3. Participating in exercises at the local level and Operational Area level as well as
completing necessary SEMS training.
4. Participating in the Mutual Aid program as defined by the Master Mutual Aid
Agreement and this Policy.
VIII. Concept of Operations
A. Activation
1. The system can be activated for small, single jurisdictional emergencies or for
large-scale disasters involving multiple emergencies.
2. Local government requests for Mutual Aid are made to the Operational Area. The
Operational Area is responsible for coordinating Mutual Aid within its area.
3. Mutual Aid requests that the Operational Area is unable to fill will be forwarded to
the local designated OES Region Office.
4. During all levels of activation, local jurisdictions will coordinate information on
resource utilization through the Operational Area EOC.
B. Deactivation
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Orange County Operational Mutual Aid Policy Part One
1. Prior to deactivation, each individual providing Mutual Aid will complete the
requesting agency's deactivation paperwork, including an OAMA Exit Survey
Form, and submit it to the requesting jurisdiction.
2. Each person assigned to Mutual Aid assistance will submit all reimbursement
documentation to their agency's Finance Department/Finance Section. The
responding jurisdiction will document all costs and invoice the requesting
jurisdiction.
3. The requesting jurisdiction will process all claims for reimbursement.
Reimbursement will be made directly to the responding jurisdictions,not to
individuals. It is the responsibility of the responding jurisdiction to provide their
personnel with timely reimbursement.
4. The OAMA Coordinator or the Logistics Section/Personnel Branch Coordinator
will submit an After-Action Report, copies of the OAMA Exit Survey, and OAMA
Evaluation Forms to the Operational Area Emergency Operations Center Manager
with recommendations for improvements.
IX. Standardized Emergency Management System (SEMS)
The Standardized Emergency Management System(SEMS) incorporates the five functions:
management/command,planning/intelligence, operations, logistics, and finance/administration,
consistently from the local government level to the state level. All phases of the OAMA
system are to operate consistent with SEMS regulations.
X. Appendices
• California Master Mutual Aid Agreement
• Sections 2400 -2450 of Title 19, Division 2 of the California Code of Regulations
(Standardized Emergency Management System- SEMS)
• California Labor Code, Section 3211.92 (Disaster Service Worker)
• Natural Disaster Assistance Act, Chapter 7.5 of Division 1 of Title 2 of the Government
Code
• Operational Area Agreement of the County of Orange and Political Subdivisions
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Orange County Operational Mutual Aid Policy Part Two
PART TWO
Cheddists
The following checklists are provided:
• Local Jurisdiction
• Operational Area
• OAMA Coordinator
Each checklist is further divided into the following format:
• Normal day-to-day operations
• Activation for jurisdictions requesting and responding to mutual aid requests
• Deactivation
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Orange County Operational Mutual Aid Policy Part Two
I. Local Jurisdiction
A. Normal Day-to-Day Operations
• Review the OAMA plan and familiarize yourself with the procedures.
• Brief your local officials on the benefits of OAMA.
• Obtain authority to participate in the OAMA program from your local officials.
• Review personnel and union policies regarding overtime.
• Develop and regularly update, a filing system or data base where resources available
for the OAMA program can reside and be immediately accessed.
• Work with your operational area to ensure you receive information on OAMA
resources in the operational area.
• Develop emergency kits for your personnel in the event they are activated(include this
document in each kit). Plan for them to be self-sufficient.
• Identify roles and procedures for personnel you may receive through activation of
OAMA. (Include an orientation packet with necessary forms.)
• Incorporate the use of OAMA into local exercises and drills.
• Participate in operational area or regional exercises and drills that include the use of the
OAMA plan.
B. Activation(Requesting Jurisdiction)
• Declare a local emergency.
• Identify the position to be filled when making your request for mutual aid.
• Complete OASIS Resource Request Form identifying positions or tasks to be
performed; describe particular skills needed to fill the position for which mutual aid is
being requested. Include where and when to report and to whom. (See Resource
Request Form in Part Three). Submit the request through your operational area.
• Negotiate the specific terms and condition of aid with the agency providing mutual aid.
• Ensure your logistics branch has arranged for lodging and local transportation for
incoming personnel. (See OAMA Dispatch Checklist in Part Three.)
• Provide responding OAMA personnel with orientation packet including copies of time
sheets, daily activity logs, and travel claim forms. Make certain copies are available for
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additional incoming personnel. (See OAMA Check-In and Check-Out Form in Part
Three.)
• Brief responding mutual aid personnel on: the situation,their duties, support staff, who
they report to, and the anticipated duration of their assignment. (See OAMA
Personnel Check-In/Check-Out in Part Three.)
• Conduct periodic review/evaluation of assignments and make necessary adjustments.
Forward changes to the OAEOC. (See Operational Area Resources Request
Tracking Form in Part Three.)
C. Activation(Responding Jurisdiction)
• Verify that the requesting jurisdictions have declared a local emergency.
• Establish ground rules for costs, duration, and personnel assignments from requesting
agency.
• Forward information and specific details to responding personnel. (See OAMA
Dispatch Checklist Form in Part Three.)
• Inform your operational area of the mission, duration, assignment and other particulars
relating to OAMA resource requests.
• Maintain records of mutual aid resources sent.
• Establish contact with the OAMA Coordinator at the Operational Area,provide status
updates when personnel are dispatched and released from their assignment.
D. Deactivation(Requesting Jurisdiction)
• Prior to deactivation ensure responding personnel have completed all necessary
paperwork including an OAMA Exit Survey Form. Forward a copy of the exit survey
to the operational area. (See OAMA Exit Survey Form in Part Three.)
• Complete an OAMA Evaluation Form and forward with a copy of the After Action
Report to the operational area logistics section. (See OAMA Evaluation Form in
Part Three.)
• Follow up on all open or unresolved actions. Confirm that responding jurisdictions
have been notified of appropriate agency/department(include address and phone
number) where information is to be forwarded.
• Forward copies of time sheets, daily activity logs and travel claim forms to your
agency's finance officer for reimbursement processing.
• Conduct exit inspection of vehicles, assure travel routes are clear. Personnel rested
prior to release.
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E. Deactivation(Responding Jurisdiction)
• Prior to deactivation ensure responding personnel have completed all necessary
paperwork including an OAMA Exit Survey Form. (See OAMA Exit Survey Form in
Part Three.)
• Forward copies of time sheets, daily activity logs and travel claim forms to your
agency's finance officer for reimbursement processing.
• Follow up on all open assignments. Forward status report to your operational area.
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II. Operational Area
A. Normal Day-to-Day Operations
• Review the OAMA plan and familiarize yourself with the procedures.
• Work with your local jurisdictions and OEMS Regional Administrator to ensure you
receive information on OAMA resources in your OES region.
• Develop and update regularly, a filing system or data base where the OAMA Program
resources can reside and be immediately accessed.
• Provide the OES Regional Administrator with updated information on local
jurisdictions and operational area resources.
• Identify roles and procedures for personnel you may receive through activation of
OAMA.
• Participate in exercises and drills of the OAMA plan.
B. Activation(Requesting Operational Area)
• Verify local jurisdiction's emergency declaration.
• Assess needs of local jurisdictions and process their requests. (See OAMA Needs
Assessment Form in Part Three.)
• Identify the positions or tasks that need to be filled in your request for mutual aid.
Include where and when to report and to whom. (See Operational Area Resource
Request Form in Part Three.)
• Review data base to determine what personnel best fit the request.
• Contact the local jurisdiction directly if they are in your operational area to request
assistance. If assistance is needed from outside your operational area,process your
request through your OES Regional Administrator.
• Forward a copy of your request to your OES Regional Administrator or regional
EMMA Coordinator.
• Coordinate the negotiation of the specific terms and conditions of aid with the party
that will provide it.
• Ensure arrangements have been made for lodging and local transportation for incoming
personnel. (See OAMA Dispatch Checklist Form in Part Three.)
• Upon receiving mutual aid, ensure that personnel are briefed on the situation, their
duties,whom they report to, and the duration. (See OAMA Check-In and Check-Out
Form in Part Three.)
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C. Activation(Responding Operational Area)
• Establish contact with the regional OAMA coordinator or logistics branch.
• Coordinate mutual aid requests from your OES Administrative Region to local
jurisdictions.
• Ensure your OES Regional Administrator is informed of your personnel availability
and other particulars, in the event that the situation becomes worse and more resources
are needed.
• Receive instructions and forward specifics to responding personnel. (See OAMA
Dispatch Checklist Form in Part Three.)
• Provide updated status reports on OAMA mutual aid to regional EMMA Coordinator or
Logistics Branch. (See Operational Area Resources Request Tracking Form in
Part Three.)
D. Deactivation
• Ensure personnel,prior to departure, complete an exit survey and forward a copy of the
exit interview to the EMMA Coordinator at the REOC. (See OAMA Exit Survey and
OAMA Personnel Check-In/Check-Out Forms.)
• Ensure all documentation(including copies of time sheets, travel claims, daily logs and
other supporting documentation)has been received from the responding jurisdiction
and forwarded to the accounting department for processing.
• Identify areas needing improvement and include comments with your after action report
to your OES Regional Administrator. (See OAMA Evaluation Form in Part Three.)
• Update and correct information in your data base that was lacking or incorrect.
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III. OAMA Coordinator
Requests for OAMA resources will be handled by the OAEOC's Logistics Section. Depending
upon the escalation of resource requests,most requests will be handled by the Personnel Branch
Coordinator. When activated the position of OAMA Coordinator will be located within the EOC's
Logistics Section as part of the Personnel Branch at each level of SEMS.
The Personnel Branch or OAMA Coordinator is responsible for coordinating all emergency
management personnel mutual aid requests received at or within their EOC,identifying sources of
personnel support,requesting and assigning personnel as needs are identified.
A. Normal Day-to-Day Operation(Non-Active Status)
• Review the OAMA plan and familiarize yourself with the procedures and the OAMA
Coordinator position and duties.
• Become familiar with emergency management and response personnel within your
area. Be aware of the anticipated needs and skills of people within your area.
• Assist in the development and participate in an annual exercise of the OAMA plan.
B. Activation
Note: During a declared emergency, when activated the 0",4 Coordinator reports to the
Operational Area Emergency Operations Center. The OAMA Coordinator is then assigned
to the Logistics Section-Personnel Branch.
• Check-in with the Operational Area EOC Manager and Logistics Section Chief.
• Obtain briefing on situation.
• Set up branch workstation,use kit materials and on-site supplies. Familiarize yourself
with OAEOC location and personnel.
• Open and maintain branch logs.
• Establish contact with other levels of SEMS which are operational (local, operational
area and region EOC's).
• Determine status of OAMA resource requests and needs. (See OAMA Resource
Needs Assessment Form in Part Three.)
• Attend all EOC briefings and meetings.
• Coordinate with other branches and advise them of OAMA Coordinator position
activation.
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• Oversee recruitment process and placements. The OAMA Coordinator will ensure
requesting jurisdictions have made lodging arrangements for OAMA mutual aid
personnel deployed.
• Communicate with appropriate EOC to verify tracking number assignment, that
recruited OAMA personnel have been assigned, OAMA Dispatch Checklist Form has
been faxed, and estimated time of arrival, along with duration of assignment has been
confirmed.
• Determine future personnel needs based upon situations which are predicted to occur.
• Maintain information regarding:
* Mutual Aid requests for personnel being processed.
* OAMA personnel assigned by agency/location
* OAMA personnel in standby status
* Mutual Aid requests not filled by category.
• Attend all planning meetings.
• Provide situation report and resource information to Logistics Branch Chief, and
Planning/Intelligence Section. Update on a periodic basis or as the situation changes.
• Keep Logistics Section Chief apprised of OAMA personnel needed and potential
emergency manager and response personnel needs. (See Situation Summary Form in
Part Three.)
• Track OAMA personnel processed by the Logistics Branch. Controls must be
established for the accountability of personnel used. When relieved from duty,
personnel should be documented as released(include date and time). Maintain current
status and overall placement at all times. (See Operational Area Resource Request
Tracking Form in Part Three.)
• Maintain personnel files for OAMA personnel which the branch has recruited and
conduct intake orientation. Verify that all OAMA mutual aid personnel deployed have
been documented for Worker's Compensation coverage.
o Identify any operational problems and take corrective actions. If personnel issues exist
consult with the Logistics Branch Chief and OAEOC Administrator to resolve.
• Ensure orientation packets are developed and provided to personnel assigned to you.
Packets should include at a minimum: daily activity logs, travel claim forms, time
sheets, OAMA Check-In/Check-Out Form and OAMA Exit Form.
• Distribute all forms for reimbursement to OAMA personnel assigned to your EOC
level. Document all non-personnel costs. Coordinate distribution and return of cell
phone,pagers and other field supplies. (See OAMA Check-In/Check-Out Form in
Part Three.)
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• Participate in action planning meetings,provide input to situation reports, share status
information with Operations Section,Planning/Intelligence Section, and other branches
as appropriate.
• Keep other levels of Logistics Section-Personnel Branch- OAMA Coordinators
apprised of overall situation and status of resource requests.
• Evaluate the efficiencies and effectiveness of the Program. (See OAMA Evaluation
Form in Part Three.)
• Conduct exit surveys of OAMA participants at your level and forward copies to the
next appropriate level. (See OAMA Exit Survey Forms.)
• Brief your replacement.
• Complete After Action Comments. (See OAMA Evaluation Form in Part Three.)
• Develop long-range planning to identify potential problems and solutions.
C. Deactivation
• Deactivate the position and close out logs when authorized by Logistics Section Chief.
• Ensure all deactivated OAMA personnel at your level complete all paperwork including
the Exit Survey Form prior to your release and departure. (See OAMA Exit Survey
Form in Part Three.)
• Schedule and notify all personnel of the time and place for an internal critique. Ensure
all personnel are notified of any After Action Critiques.
• Provide input to the internal after action critique. Document fmdings of internal after
action critique. Develop recommendations for program improvement. Identify
additional costs that need to be addressed in future activations of the system.
• Ensure all logs, action plans, and activity records are collected. Turn in all records to
EOC Logistics Section Chief.
• Ensure personnel deactivated turn in all supplies. (See OAMA Personnel Check-
In/Check-Out Form.)
• Ensure that any open actions are assigned to appropriate agency, OAEOC or REOC
element for follow up.
• Complete After Action Report including local jurisdiction evaluations of personnel
assigned to them and mutual aid personnel exit interviews. Provide OES Regional
Administrator with copy of report.
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• Update internal procedures from "lessons learned" in After Action Report.
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Part Three
PART THREE
Forms
This section contains the minimum number of forms that are necessary for the OAMA Program.
Additional forms may be developed as this program matures through use. Specific forms are
referenced in the checklists in Part Two (in bold parenthesis).
Forms
• Operational Request for Jurisdiction Initial Damage Report
• Jurisdiction Status Report to Operational Area
• OAMA Resource Needs Assessment Form
• OAMA Dispatch Form
• OAMA Check-In and Check-Out Form
• OAMA Exit Survey Form
• OAMA Evaluation Form
• Resource Request Form(OASIS Form#160-1/93)
• Operational Area Resource Request Tracking Form(OASIS Form#17- 1/93)
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0raA#4WUM"Pzera1%5l 0Ta%0,,UdMftPperational Area Agreement Page 57 ofra6Thiee
THIS IS A DRILL THIS IS NOT A DRILL
OPERATIONAL AREA REQUEST FOR JURISDICTION
INITIAL INCIDENT IMPACT REPORT
***IMMEDIATE RESPONSE REQUIRED FROM EMERGENCY SERVICES COORDINATOR***
FROM:County of Orange Sheriff-Coroner/Emergency Management
Phone: 714) 628-7055 or 628-7060 FAX: (714) 628-7154
DUE TO the Operational Area EOC has been activated as of
(date) (time) . Immediate response to the following is required from all Orange County
Jurisdictions.
Date: Time:
Jurisdiction Name:
Contact Name: Phone:
Dir.of Emerg. Srvs.Name: Phone:
THIS JURISDICTION'S EOC IS IS NOT ACTIVATED AT THIS TIME
EOC PHONE: FAX:
THIS JURISDICTION HAS HAS NOT BEEN IMPACTED
Impact is: Major Moderate Minor Routine
Prognosis: ❑ No Change ❑ Worsening ❑ Improving
Details Attached: Fact Sheet Map Other
LOCAL EMERGENCY DECLARED OR BEING CONSIDERED: Yes NO
REQUEST FOR OPERATIONAL AREA EMERGENCY DECLARATION: Yes NO
REQUEST FOR GOVERNOR'S DECLARATION: Yes NO
REQUEST OA EOC BE ACTIVATED: Yes NO
REQUEST OA EOC TO STANDBY: Yes NO
THE FOLLOWING RESOURCES ARE:
NEEDED AVAILABLE
Fire Public Works Medical/Health Fire Public Works Medical/Health
Police Bldg. Inspectors ❑Mental Health Police Bldg. Inspectors ❑ Mental Health
Dispatch PIO Shelter Dispatch PIO Shelter
EOC Staff Other EOC Staff Other
FAX IMMEDIATELY TO OA EOC AT (714) 628-7154
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THIS IS A DRILL THIS IS NOT A DRILL
JURISDICTIONAL STATUS REPORT
TO THE OPERATIONAL AREA
***IMMEDIATE RESPONSE REQUIRED BY OPERATIONAL AREA***
CONTROL ONE SUPERVISOR OA EOC FAX
(714) 628-7008 FAX: (714) 628-7154
Date: Time:
Jurisdiction Name:
Contact Name: Phone:
24 Hour Phone: Phone:
Alternate Contact: Phone:
Due to: our EOC has been
activated as of(date) (time) . Immediate
acknowledgment of the following report is required from the Operational Area.
THIS JURISDICTION HAS HAS NOT BEEN IMPACTED AT THIS TIME
Impact is: Major Moderate Minor Routine
Damage report and details are: Attached To be sent later
Prognosis: ❑ No Change ❑ Worsening ❑ Improving
Deaths: ❑ Yes ❑ No ❑ Unknown Injuries: ❑ Yes ❑ No ❑ Unknown
LOCAL EMERGENCY DECLARED OR BEING CONSIDERED: Yes NO
REQUEST FOR OPERATIONAL AREA EMERGENCY DECLARATION: Yes NO
REQUEST FOR GOVERNOR'S DECLARATION: Yes NO
REQUEST COUNTY EOC BE ACTIVATED: Yes NO
REQUEST COUNTY EOC TO STANDBY: Yes NO
THE FOLLOWING RESOURCES ARE:
NEEDED AVAILABLE
Fire Public Works Medical/Health Fire Public Works Medical/Health
Police Bldg. Inspectors ❑ Mental Health Police Bldg. Inspectors ❑ Mental Health
Dispatch PIO Other Dispatch PIO Other
FAX IMMEDIATELY TO OA EOC AT (714) 628-7154
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OAMA RESOURCE NEEDS ASSESSMENT
Please contact the next level of SEMS to determine possible personnel needs/availability. (Region to
Operational Areas; Operational Area to local jurisdictions and special districts.)
Emphasize to personnel contracted this does not place them on standby. THIS IS ONLY A QUERY.
Note: This is only a suggested list of position availability.
POSITIONS
Please indicate below the number of personnel available (a#) /or needed(n#) alongside of SEMS position.
Additional availability or needs can be listed in the blank space.
❑ Local EOC Management ❑ OA EOC Management
❑ Safety Officer ❑ Safety Officer
❑ Liaison Officer ❑ Liaison Officer
❑ ❑
❑ Local EOC Operations ❑ OA EOC Operations
❑ HazMat Branch Coordinator ❑ Field Rep.
❑ Field Rep. ❑
❑ Local EOC Planning/Intelligence ❑ OA EOC Planning/Intelligence
❑ Situation Status&analysis Unit ❑ Safety Officer
❑ Advance Planning Unit- [I Liaison Officer
ElDemobilization Unit Coordinator ❑
❑ Local EOC Finance/Administration ❑ OA EOC Finance/Administration
❑ DSR Record-keeping Unit Coordinator ❑ Time Unit
❑ ❑ Purchasing Unit
❑ Compensation Unit
El
❑ Local EOC Logistics ❑ OA EOC Logistic
❑ OAMA Coordinator ❑ OAMA/EMMA Coordinator
❑ Local EOC Public Information Officer ❑ OA EOC PIO
❑ Rumor Control Unit ❑ Rumor Control Unit
❑ Media Liaison ❑ Medial Liaison
❑ ❑
❑ Local EOC Technical Advisor(Specialty) ❑ OA EOC Technical Advisor(Specialty)
❑ Damage Assessment Unit Leader ❑
❑ Hazard Mitigation Assistant ❑
❑ Recovery Process Unit Leader ❑
❑ Human Resource Unit Leader
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OAMA EXIT FORM
(Incident Name)
To assist us with the evaluation of the effectiveness of this program,please take a few minutes to fill out the
following information. This information will be used to improve the Operational Area Mutual Aid Program
forfitture disasters.
Name: Title:
Agency:
Date Assignment began: Release Date and Time:
Assigned position or function(if more than one please indicate):
Where your skills appropriate for your assignment? (if not indicate what skills/knowledge would be more
effective)
What additional training or orientation would be helpful in performing this function?
What key topics should be covered in the After-Action Report?
Please add any additional comments on the back of this form. Thank you for taking the time to complete
this form.
RETURN THIS FORM TO THE LOGISTICS SECTION
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OAMA EVALUATION FORM
(Incident Name)
To assist its with the evaluating the effectiveness of this program,please take a few minutes to fill out this
questionnaire. The information provided here will be used to make improvements in the OAMA program
for fitture response to disasters. Thank you for taping the time to complete this form.
EMERGENCY MANAGEMENT OR RESPONSE PERSONNEL ASSIGNED TO YOUR FACILITY
Name Title
Agency
What types of emergency management assistance provided to your operations did you find most helpful?
What types of assistance did you find least helpful?
What functions of your agency would most likely be in need of OAMA support? Indicate whether it would
be in the response or recovery operations?
How did you learn about the availability of OAMA assistance?
How well did the skills/knowledge of the person assigned to you match your needs?
What aspects of the mutual aid process worked well?
What aspects of the mutual aid process did now work well and how would you improve this process?
Which disaster response issues, functions, or roles do you believe the OAMA program should focus on for
planning mutual aid response to future disasters?
Additional comments(Please use the back of this sheet or a second page)
Please mail or fax your response to the Operational Area Manager
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OAMA DISPATCH CHECKLIST
NAME: AGENCY
BUSINESS ADDRESS: PHONE( )
FAX ( )
PAGER/CELL PHONE( )
CONTACT PERSON(for emergency purpose only)
NAME Relationship PHONE( )
ASSIGNMENT INFORMATION
INSTRUCTIONS: The following information is to be completed by the requesting jurisdiction,faxed to the
responder, and the Operational Area Logistics Section. The Operational Area will fax to the OES Region.
Date/Time Assignment begins Release Date(anticipated)
Assignment/Agency Position
Location Address
Report to: Phone No. ( )
(Person or Position)
Operational Area Contact Phone No. ( )
Travel Arrangements: (When this part is completed fax to responding OAMA personnel)
To be made by Responder Requesting Jurisdiction
Transportation by Car Plane Other
Directions (should include map with location marked and written directions)
Flight Schedule
Lodging Information
Facility Confirmation No.
Address Contact Person
( )
SPECIAL COMMENTS (see back side or second page) Phone No.
.L
G:\users\OA\Agree\Mutual Aid Plan 26 0 A Mutual Aid Plan—Addendum 3
DocuSign Envelope ID:7CF56358-020E-44B1-B07A-1A1C1F2F9E33
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OAMA CHECK-IN AND CHECK-OUT FORM
(Incident Name)
NAME:
AGENCY
LODGING FACILITY ADDRESS: PHONE ( )
FAX( )
PAGER/CELLPHONE ( )
Date duty began: Release date and time:
Assignment(position or function; list all with corresponding beginning and release times)
Location:
EQUIPMENT AND SPECIAL ITEMS CHECK OFF
EQUIPMENT Items Date Issued Date Returned
Identification Badge
Cellular Phone
Pager
Computer
Parking Pass
Other Passes
Credit Cards (s)/No.
Car and Keys
Vehicle No.
Other Equipment
FORMS
Orientation Packet
Time Sheets
Daily Activity Logs
Expense
Claim/Documentation
EMMA Exit Survey Form
G:\users\OA\Agree\Mutual Aid Plan 27 0 A Mutual Aid Plan—Addendum 3
DocuSign Envelope ID:7CF56358-020E-44B1-B07A-1A1C1F2F9E33
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OraAttaMkr Wbf?bra9iW5l QMMWQOWycpperafional Area Agreement Page 65 oP916Three
RESOURCES REQUEST FORM OASIS Form#160
Request Taken By: Emergency Function:
1.Date/Time 2.Local Ref,No.: 2.1 OA No.: Region No.:
3.Requestor Information:
Name:
Agency: Emergency Function:
Telephone#:
Day Night Pager,Fax,Other
4.Resources Requested: (Number&Type)
5.Reason Resources Requested(What's the Mission?)
6.Importance (circle one): Life Saving Life Sustaining Property Threatened Routine
7.Date/Time Needed: 7.1 Duration Needed:
8.Location resources Needed: 9.Name:
Agency:
Telephone#:
8.1 Deliver to: (If Different from#8)
Day Night Pager,Fax,Other
TO BE COMPLETED BY MUTUAL AID/RESOURCES COORDINATOR HANDLING REQUEST
10.Your Name 10.1 Date/Time
11.OA No.: 12.Notify Region: Date: Time:
13.Agency Providing 13.1 Contact Name/ 13.2 Resources Provided 13.3 ETA Date/Time
Resources Telephone#:
G:\users\OA\Agree\Mutual Aid Plan 29 0 A Mutual Aid Plan—Addendum 3
DocuSign Envelope ID:7CF56358-020E-44B1-B07A-1A1C1F2F9E33
Attachment B - 1995 Orange County Operational Area Agreement Page 66 of 66
OPERATIONAL AREA AGREEMENT
OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS
DATED:
(City or Jurisdiction)
BY
ATTEST:
By:
Date
NOTICE TO TO BE GIVEN TO:
City/Jurisdiction
Name
City/Jurisdiction
Address
City/State/Zip
FAX Number
APPROVED AS TO FORM:
Dated
DocuSign Envelope ID:7CF56358-020E-44B1-B07A-1A1C1F2F9E33
Attachment C-California Code of Regulations Section 2409 Page 1 of 2
19 CCR§ 2409
§ 2409- Operational Area Level.
(a) "Operational Area Level" means an intermediate level of the state emergency
services organization, consisting of a county and all political subdivisions within the
county area. Each county geographic area is designated as an operational area. An
operational area is used by the county and the political subdivisions comprising the
operational area for the coordination of emergency activities and to serve as a link in the
system of communications and coordination between the state's emergency operation
centers and the operation centers of the political subdivisions comprising the
operational area, as defined in Government Code s8559(b) & s8605. This definition
does not change the definition of operational area as used in the existing fire and
rescue mutual aid system.
(b)All local governments within the county geographic area shall be organized into a
single operational area by December 1, 1995, and the county board of supervisors shall
be responsible for its establishment.
(c) The operational area authority and responsibility under SEMS shall not be affected
by non-participation of any local government(s)within the operational area.
(d) The county government shall serve as the lead agency of the operational area
unless another member agency of the operational area assumes that responsibility by
written agreement with county government.
(e) The lead agency of the operational area shall:
(1) Coordinate information, resources and priorities among the local governments within
the operational area.
(2) Coordinate information, resources and priorities between the regional level and the
local government level. Coordination of fire and law enforcement resources shall be
accomplished through their respective mutual aid systems.
(3) Use multi-agency or inter-agency coordination to facilitate decisions for overall
operational area level emergency response activities.
(f) The operational area EOC shall be activated and SEMS used as described in the
SEMS Organizational Levels and Functions (s2403) when any of the following
conditions exists:
(1)A local government within the operational area has activated its EOC and requested
activation of the operational area EOC to support their emergency operations.
DocuSign Envelope ID:7CF56358-020E-44B1-B07A-1A1C1F2F9E33
Attachment C-California Code of Regulations Section 2409 Page 2 of 2
(2) Two or more cities within the operational area have declared or proclaimed a local
emergency.
(3) The county and one or more cities have declared or proclaimed a local emergency.
(4) A city, city and county, or county has requested a governor's proclamation of a state
of emergency, as defined in Government Code s8558(b).
(5) A state of emergency is proclaimed by the governor for the county or two or more
cities within the operational area.
(6) The operational area is requesting resources from outside its boundaries, except
those resources used in normal day-to-day operations which are obtained through
existing agreements providing for the exchange or furnishing of certain types of facilities
and services on a reimbursable, exchange, or other basis as provided for under the
Master Mutual Aid Agreement.
(7) The operational area has received resource requests from outside its boundaries,
except those resources used in normal day-to-day operations which are obtained
through existing agreements providing for the exchange or furnishing of certain types of
facilities and services on a reimbursable, exchange, or other basis as provided for under
the Master Mutual Aid Agreement.
Note: Authority cited: Section 8607(a), Government Code. Reference: Sections 8607(a),
8558(c), 8559(b), 8605, 8561, 8616, 8617, 8618, Government Code.
HISTORY
1. New section filed 8-3-94; operative 9-2-94 (Register 94, No. 31).