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Home My WebLink About05 NOC PETERS CANYON CHANNEL IMPROVEMENTS CIP 50040 DocuSign Envelope ID: F4A80259-0784-4878-8E5F-76D7A28699AD 5 • Agenda Item ®� AGENDA REPORT Reviewed: 5-W City Manager 1W Finance Director �a MEETING DATE: JANUARY 19, 2021 TO: MATTHEW S. WEST, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: ADOPT RESOLUTION NO. 21-03 TO ACCEPT IMPROVEMENTS FOR THE PETERS CANYON CHANNEL IMPROVEMENTS CONSTRUCTION PROJECT, CIP NO. 50040, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION SUMMARY Construction of the Peters Canyon Channel Improvements Construction Project, CIP No. 50040, has been completed by KEC Engineering to the satisfaction of the City Engineer and is now ready for City Council acceptance. RECOMMENDATION It is recommended that the City Council take the following actions: 1. Adopt Resolution No. 21-03 accepting the construction of the Peters Canyon Channel Improvements Construction Project, CIP No. 50040; and 2. Authorize the City Engineer to execute and file the Notice of Completion with the Orange County Recorder's Office. FISCAL IMPACT The final construction cost for the Peters Canyon Channel Improvements Construction Project, CIP No. 50040, is $14,034,789.77, including authorized contract change orders in the amount of $1,190,859.87. The contract change orders are comprised of miscellaneous field modifications, steel price increase and final quantity adjustments. Given these cost adjustments, change orders approved for KEC Engineering totaled 9.27% of the original bid amount. Sufficient funds were budgeted and appropriated in the Capital Improvement Program utilizing MCAS Backbone Fees (Fund 187), MCAS Tax Allocations Bonds (Fund 561) and Community Facilities District 14-1 Proceeds (Fund 443). The City received County of Orange reimbursement for their share of the County's Master Planned Regional Riding and Hiking Trail construction in the amount of $883,328.90. The City also received Irvine Ranch Water District reimbursement for installation of their capital facilities in the amount of$74,247.68. CORRELATION TO THE STRATEGIC PLAN The construction of Peters Canyon Channel Improvements contributes to the fulfillment of three goals in the City's Strategic Plan. First is contribution to the fulfillment of the City's Strategic Plan Goal A: Economic and Neighborhood Development; specifically, implementation of Strategy #1 which, among other items, is to develop critical phases of Tustin Legacy. Second is implementation of Goal B, Strategy #3 to ensure public safety and protection of assets through continuous maintenance and improvement of public facilities. Lastly the agreement also DocuSign Envelope ID: F4A80259-0784-4876-8E5F-76D7A28699AD Notice of Completion for Peters Canyon Channel Improvements Project, CIP No. 50040 January 19, 2021 Page 2 addresses Goal D, Strategy #2 by working collaboratively with agencies to address issues of mutual interest and concern. DISCUSSION The City, the Orange County Flood Control District (OCFCD), and the County of Orange entered in to Cooperative Agreement D02-119 dated March 11, 2003 to establish terms and conditions under which certain Peter's Canyon Channel Flood Control Improvements are to be scheduled, engineered, financed, constructed, operated, and maintained. Amendment No. 3 to Cooperative Agreement D02-119, approved on July 5, 2017 and signed by the County on August 4, 2017 increased the residential certificate of occupancy limit of 1,200 units, established in the second amendment to the agreement with the OCFCD and the County of Orange, by an additional 200 units to 1,400 units. Prior to that limit being reached, a contract for the construction of the Peter's Canyon Channel Improvements is required to be awarded and construction commenced. On February 6, 2018, the City Council authorized the award of construction contract to KEC Engineering. The Peters Canyon Channel Improvement Project from north of Edinger Avenue to just north of Warner Avenue consists of widening the channel by approximately thirty feet along the eastern edge and construction of a concrete channel lining. The project also provides improvements to the pedestrian and bicycle trail on the east side of the channel. FDocuSigned by: 0b S S. Sfa& Do0gi6§°Sc48ff`6k1 P.E. Director of Public Works/City Engineer Attachment(s): 1. Resolution No. 21-03 2. Location Map S\City Council Items\2021 Council Items\01-19-2021\NCC-Peters Canyon Channel Improvements Project(CIP 50040)\NCC-Peters Canyon Channel Improvements Project,CIP 50040.docx DocuSign Envelope ID: F4A80259-0784-4876-8E5F-76D7A28699AD RESOLUTION NO. 21-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND AUTHORIZING THE RECORDATION OF THE NOTICE OF COMPLETION FOR THE PETERS CANYON CHANNEL IMPROVEMENTS CONSTRUCTION PROJECT, CIP NO. 50040 WHEREAS, KEC Engineering, having a contract with the City of Tustin to construct the hereinafter described public works and improvement; and WHEREAS, the City Engineer has duly certified to the construction and completion of said public improvement hereinafter mentioned in a manner satisfactory to the City Council of the City of Tustin; and WHEREAS, the City Council finds that said contractor has completed said public improvement hereinafter more particularly described in accordance with the provisions of the contract documents and the Notice of Completion, and acceptance of said public works and improvement should be filed and payment of the balance due said contract authorized in accordance with the contract documents; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that said public works and improvement is found to be complete, and the same is hereby accepted. Said public works and improvement is more particularly described as follows: Peters Canyon Channel Improvements Construction Project, CIP No. 50040 BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is hereby authorized to execute and file a Notice of Completion for the acceptance of said public works and improvement described herein as required by law. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 19th day of January, 2021 . LETITIA CLARK, Mayor ATTEST: ERICA N. YASUDA City Clerk DocuSign Envelope ID: F4A80259-0784-4876-8E5F-76D7A28699AD STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, ERICA N. YASUDA, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 21-03 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 19th day of January, 2021 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. YASUDA, City Clerk DocuSign Envelope ID: F4A80259-0784-4876-8E5F-76D7A28699AD LOCATION MAP Peters Canyon Channel Improvements Construction Project � g B y d TUSTIN RANCH ivrraw °�. wwa' 3 TUSTIN LEGACY NO SCALE �o PROJECT LOCATION �Q�°� PROJECT Peters Canyon Channel LOCATION (CIP No. 50040) Improvements N Construction Project 45��Fj� O F o`� QP�� JQ�0 O� O y / O FILE: CIP 50040 Peters Canyon Channel.dwg