The URL can be used to link to this page

Home My WebLink About05 AUTHORIZATION AND AWARD OF CONTRACT FOR 15171 DEL AMO ROOF DocuSign Envelope ID:CAB57C8D-3609-462D-8071-279DAF807D2E • Agenda Item oS AGENDA REPORT Reviewed: City Manager _ os Finance Director V MEETING DATE: FEBRUARY 2, 2021 TO: MATTHEW S. WEST, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: AUTHORIZATION AND AWARD THE CONTRACT FOR 15171 DEL AMO ROOF REPAIR PROJECT(CIP No. 10032) SUMMARY Staff is requesting authorization to award the 15171 Del Amo Roof Repair Project (CIP 10032). RECOMMENDATION It is recommended that the City Council; 1. Adopt Resolution No. 21-09 authorizing the use of Omnia Partners; Contract # PW1925 with Garland DBS, Inc. for the purchase, installation and warranty in the amount of $200,000. 2. Authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City. FISCAL IMPACT With the approval of the mid-year budget adjustment, sufficient funds have been budgeted for this project in the Fiscal Year 2020-2021 Capital Improvement Program. The total estimated expenditure for the purchase, installation and warranty of this project is $200,000. The project is funded through the Capital Improvement Fund (Fund 200). CORRELATION TO THE STRATEGIC PLAN The 15171 Del Amo Roof Repair Project contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy 5, which among other items, is to ensure continuous maintenance and improvement of public facilities to ensure Tustin is an attractive, safe and well maintained community which people feel pride. BACKGROUND OMNIA Partners is the largest and most experienced organization in procurement and supply chain management.Omnia Partners is comprised of two (2) cooperative purchasing organizations — National IPA and U.S. Communities — and provides contracts that are competitively solicited and publicly awarded by a government entity acting as the lead agency. Per Tustin City Code Section 1625c, the City has the option to purchase supplies, goods, or services through cooperative agreements to acquire competitive pricing. Utilizing cooperative agreements meets DocuSign Envelope ID:CAB57C8D-3609-462D-8071-279DAF807D2E 15171 Del Amo Roof Project, CIP 10032 February 2, 2021 Page 2 all requirements set forth in the City's Purchasing Policy and all requirements set forth by the State of California in regards to regional, state, and national cooperative purchasing agreements. The City owns the warehouse at 15171 Del Amo Avenue, as part of a larger acquisition associated with the construction of an on-ramp and an off-ramp providing access to and from State Route 55 to Newport Avenue and Edinger Avenue. In 2010, the City began leasing the 84,000 square foot warehouse. While initial leasing activity consisted of approximately fifty percent of the building, the warehouse has been completely leased since 2014. The leasing activity at the warehouse generates over $730,000 annually to the General Fund. The City leases the space on an "As Is, Where Is" condition. The roof is in fairly good shape. The building's roof encompasses 91,450 square feet and only the perimeter is showing signs of deterioration which includes about 14,827 square feet. Over the last few years, the Economic Development Department has worked at length to locate and repair roof leaks that have been reported. Efforts to perform repairs have had limited success in reducing the number and severity of leaks. This project will implement necessary flat roof repairs for the commercial building. Staff is requesting authorization of the purchase, install and warranty for the 15171 Del Amo Roof Repair Project. Dou I s V Stack, P.E. D' co f Public Works/City Engineer Attachment(s): 1. Resolution 21-09 2. Quote S:\City Council Items\2021 Council Items\02-02-2021\Award Del Amo Roof\Authorization and Award Del Amo Roof CIP10032.docx DocuSign Envelope ID:CAB57C8D-3609-462D-8071-279DAF807D2E RESOLUTION NO. 21-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA AUTHORIZING OMNIA PARTNERS PURCHASING PROGRAM TO PURCHASE CERTAIN ITEMS WHEREAS, the City has need to purchase various material, supplies and equipment in order to conduct the operations of the City; and WHEREAS, Section 1625, Item C of the Tustin Municipal Code authorizes the County of Orange Cooperative Purchasing Program to purchase materials, supplies, and equipment if it can be acquired more cheaply or efficiently by the Omnia Partners Purchasing Program; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin, California, does hereby authorize the Omnia Partners Purchasing Program, to utilize contract # PW1925 for Garland/DBS, Inc., for and on behalf of the City of Tustin pursuant to Section 10324 of the California Public Contract Code, and that Mr. Matthew S. West, City Manager, is hereby directed to sign and deliver all necessary requests and other documents in connection therewith and for and on behalf of the City of Tustin. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 2nd day of February, 2021. LETITIA CLARK, Mayor ATTEST: Erica N. Yasuda, City Clerk DocuSign Envelope ID:CAB57C8D-3609-462D-8071-279DAF807D2E STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 21-09 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 211 day of February, 2021 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES; COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT Erica N, Yasuda, City Clerk DocuSign Envelope ID:CAB57C8D-3609-462D-8071-279DAF807D2E Garland/DBS, Inc. 3800 East 91St Street NIII , Cleveland, OH 44105 D B S [El Phone: (800) 762-8225 s i n c e 1 8 9 5 Fax: (216) 883-2055 OW— ROOFING MATERIAL AND SERVICES PROPOSAL Del Amos City of Tustin 15171 Del Amo Ave Tustin, CA 92780 Date Submitted: 01/26/2021 Proposal #: 25-CA-210053 MICPA # PW1925 California General Contractor License #: 949380 Purchase orders to be made out to: Garland/DBS, Inc. Please Note: The following budget/estimate is being provided according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Racine County, WI and OMNIA Partners, Public Sector (U.S. Communities). The line item pricing breakdown from Attachment C: Bid Form should be viewed as the maximum price an agency will be charged under the agreement. Garland/DBS, Inc. administered an informal competitive process for obtaining quotes for the project with the hopes of providing a lower market-adjusted price whenever possible. Scope of Work: 1. Clean all repair areas using power washer and brooms. 2. Remove any existing coating from repair areas. 3. Prime all repair areas at 1 gallon per square with Garla Prime VOC. 4. Cut and re-adhere with roofer's torch all loose materials prior to applying new materials. 5. Remove all nails from top of parapet walls. 6. Apply torch applied Stressply IV Mineral to walls and corners in an area extending 22' from each corner in a triangle shape. 7. All torch applied Stressply IV Mineral to all parapet walls from top of wall, down the wall, and extended onto the field. Total width of two sheets from top of wall to field in all area except corners. 8. Install one new Zurn drain and tie into existing plumbing. 9. Nail off capsheet on top of all walls per NRCA guidelines. Install new cast iron drain baskets where missing 10. Replace a total of seven (7) tee tops with new fully soldered 22 ga units with enclosed sides. Page 1 of 2 DocuSign Envelope ID:CAB57C8D-3609-462D-8071-279DAF807D2E Garland/DBS Price Based Upon Local Market Competition: Letner $ 197,891 Commercial Roofing Systems, Inc. $ 223,484 Tecta America Southern California $ 225,537 Letner Roofing $ 197,891 Contingency $ 2,109 Letner Roofing $ 200,000 *Contingency will be returned to customer if it is not used. Unforeseen Site Conditions: Decking Replacement $ 13.68 Potential issues that could arise during the construction phase of the project will be addressed via unit pricing for additional work beyond the scope of the specifications. This could range anywhere from wet insulation, to the replacement of deteriorated wood nailers. Proposal pricing valid 60 days from proposal date listed above. Clarifications/Exclusions: 1. Use taxes are included. 2. Permits are excluded. 3. Bonds are included. 4. Plumbing, Mechanical, Electrical work is excluded. 5. Masonry work is excluded unless noted in the scope. 6. Interior Temporary protection is excluded. 7. Prevailing Wages are included. 8. Any work not exclusively described in the above proposal scope of work is excluded. If you have any questions regarding this proposal, please do not hesitate to call me at my number listed below. Respectfully Submitted, saw Ra�"l Steve Rojek Garland/DBS, Inc. (216) 430-3613 Page 2 of 2