HomeMy WebLinkAbout04 APPROVAL OF P&S NEWPORT REHAB (CIP 70244 & 70245)DocuSign Envelope ID: B5F28CBC-77EA-4CB1-94AE-2163COCCB898 MEETING DATE: MARCH 16, 2021 TO: MATTHEW S. WEST, CITY MANAGER Agenda Item 4 Reviewed: "5-W City Manager DS Finance Director E FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE NEWPORT AVENUE PAVEMENT REHABILITATION PROJECT BETWEEN 1-5 AND HOLT AVENUE (CIP NO. 70244) AND BETWEEN SYCAMORE AVENUE AND 1-5 (CIP NO. 70245) SUMMARY The plans and specifications for the Newport Avenue Pavement Rehabilitation Project between 1-5 and Holt Avenue (CIP No. 70244) and between Sycamore Avenue and 1-5 (CIP No. 70245) have been prepared and the project is now ready for bid. RECOMMENDATION It is recommended that the City Council: 1. Adopt Resolution No. 21-19 approving the plans and specifications for the Newport Avenue Pavement Rehabilitation Project between 1-5 and Holt Avenue (CIP No. 70244) and between Sycamore Avenue and 1-5 (CIP No. 70245); and 2. Authorize the City Clerk to advertise to receive bids. FISCAL IMPACT Funding in the amount of $1,900,000 has been budgeted and appropriated in the Capital Improvement Program for construction of the projects using SB1 funds. The total engineer's estimate is $1,535,039. CORRELATION TO THE STRATEGIC PLAN Rehabilitation of roadways and repair of sidewalks contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #5, which among other items, is to ensure continuous maintenance and improvement of transportation facilities. DISCUSSION AND BACKGROUND The subject projects have contiguous work limits and a similar scope of work, and were therefore combined into one bid package to reduce duplication of efforts during the bidding process as well as construction. The proposed pavement rehabilitation on Newport Avenue includes localized removal and replacement of asphalt concrete pavement failure areas; removal and replacement of damaged curb & gutter and sidewalks; reconstruction of curb ramps to be in compliance with the current federal Americans with Disabilities Act (ADA) requirements; grinding of existing asphalt paving; construction of a new asphalt rubber hot mix (ARHM) overlay; replacement of traffic signal detector loops; DocuSign Envelope ID: B5F28CBC-77EA-4CB1-94AE-2163COCCB898 Newport Avenue Pavement Rehabilitation Project March 16, 2021 Page 2 replacement of striping and pavement markings; and adjustment of manhole rims and valve boxes to grade. The tentative schedule for construction of this project is as follows: • Authorization to Advertise for Bids.................................................................... 03/16/2021 • First Legal Advertisement.................................................................................. 03/18/2021 • Second Legal Advertisement............................................................................. 03/25/2021 • Bid Opening....................................................................................................... 04/20/2021 • Award of Contract.............................................................................................. 05/04/2021 • Start Construction............................................................................................... June 2021 • Complete Construction.................................................................................. October 2021 Since this project involves the replacement and repair of existing facilities with minor modifications, it is Categorically Exempt under California Environmental Quality Act (CEQA) requirements. A Notice of Exemption has been recorded with the County of Orange. Doug S/Stack, P.E. Dir t rpr Public Works/City Engineer Attachment(s): 1. Resolution No. 21-19 2. Location Map S:\City Council Items\2021 Council Items\03-16-2021\Approve P&S Newport Rehab\Approval of P&S Newport Rehab (CIP 70044_70245).docx DocuSign Envelope ID: B5F28CBC-77EA-4CB1-94AE-2163COCCB898 ATTACHMENT 1 Resolution No. 21-19 DocuSign Envelope ID: B5F28CBC-77EA-4CB1-94AE-2163COCCB898 RESOLUTION NO. 21-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE NEWPORT AVENUE PAVEMENT REHABILITATION PROJECT BETWEEN 1-5 AND HOLT AVENUE (CIP NO. 70244) AND BETWEEN SYCAMORE AVENUE AND 1-5 (CIP NO. 70245) AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Newport Avenue Pavement Rehabilitation Project between I- 5 and Holt Avenue (CIP No. 70244) and between Sycamore Avenue and 1-5 (CIP No. 70245); and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, the CIP No. 70244 and No. 70245 projects are categorically exempt from the requirements of the California Environmental Quality Act (CEQA); Class 1, Section 15301: Existing Facilities; and NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Newport Avenue Pavement Rehabilitation Project between 1-5 and Holt Avenue and between Sycamore Avenue and Holt Avenue, CIP Nos. 70244 and 70245 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 161h day of March, 2021. LETITIA CLARK Mayor ATTEST: Erica N. Yasuda City Clerk DocuSign Envelope ID: B5F28CBC-77EA-4CB1-94AE-2163COCCB898 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Yasuda, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 21-19 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 16th day of March, 2021 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. 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