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HomeMy WebLinkAbout04.14.21 - STRATEGIC PLAN PACKET CITY OF TUSTIN STRATEGIC PLAN APRIL 14, 2021 WORKSHOP OF THE CITY COUNCIL VIDEO CONFERENCE Austin Lumbard, Mayor Pro Tem Barry W. Cooper, Council Member Letitia Clark, Mayor Matthew S. West, City Manager Rebecca Gomez, Council Member Erica N.Yasuda, City Clerk Ryan Gallagher, Council Member David E. Kendig, City Attorney NOTICE RE PUBLIC PARTICIPATION DURING COVID-19 EMERGENCY During the Statewide COVID-19 Emergency, the public is not permitted to convene in person for this public meeting. However, the public may still view and comment on the meeting as follows: To watch the meeting, the public may observe the meeting via the City's Granicus service at: https://www.tustinca.org/282/Meetings-Agendas or on the local Cox Channel 851. To participate and/or comment on one or more items, do the following: 1. PARTICIPATING DURING A MEETING Community members who wish to verbally address the City Council during a public meeting should electronically submit a Request to Speak form by clicking here. Submitting this form prior to the meeting will allow the City Clerk to identify who would like to speak during the correct item on the agenda. Please note: You are not required to provide your name, however please provide the screen name or phone number you will use to join the meeting. By joining the meeting, you will be able to speak but your video will not be enabled. Please see further instructions below. ASSISTANCE DURING THE MEETING If you have any questions or need assistance during the meeting, please contact City Clerk's Office by calling 714-573-3027. HOW TO CONNECT TO THE ZOOM WEB CONFERENCE BY COMPUTER OR SMART DEVICE Community members may provide live public comments via Zoom during City Council meetings. To join the meeting, click here and use the passcode below. You can also join via the Zoom app on your smartphone or tablet, or in a web browser at https://zoom.us/join, by entering the Meeting ID and Passcode below. City Council April 14, 2021 Workshop Agenda Page 1 of 3 Meeting ID: 940 8640 1921 Passcode: 600222 Please provide your name in the Zoom application to allow the City Clerk to identify you when it is your time to speak. We suggest installing and testing the Zoom software on your device prior to the commencement of the meeting. HOW TO CONNECT TO THE ZOOM WEB CONFERENCE BY TELEPHONE To join to the Zoom web conference from any phone (landline or wireless), dial 669-900-6833. When prompted use the below Meeting ID and Passcode. Meeting ID: 940 8640 1921 Passcode: 600222 The City Clerk will identify you by the last 4 digits of your phone when it is your time to speak. When requested by the City Clerk, call-in users can unmute and mute their phones by pressing *6. Call-in users can raise their hand by pressing *9 but may not lower their hand once raised. 2. PROVIDE WRITTEN COMMENTS PRIOR TO AND DURING THE MEETING 1 . Proceed to the SpeakUp comment system: A. To submit an e-comment on an upcoming meeting agenda prior to commencement of the meeting, go to https://tustin.granicusideas.com/meetings?scope=upcoming and select the agenda item. B. To submit an e-comment on an upcoming meeting agenda during the meeting, go to https://tustin.granicusideas.com/meetings?scope=past and select the agenda item. C. Follow the links to type and submit your comment(s) on one or more items: a. The items may be on the agenda or not on the agenda. b. Your comments will be forwarded electronically and immediately to the members of the City Council. c. Comments related to a particular agenda item will only be considered prior to the close of public comments on that item City Council April 14, 2021 Workshop Agenda Page 2 of 3 d. Comments on matters that are not on the agenda maybe submitted only until the "Public Comment" portion of the agenda is concluded. For Individuals with Disabilities: The City is dedicated to ensuring accessibility to the meetings for those individuals with disabilities, so the City has established a process to request a reasonable modification or accommodation consistent with the Americans with Disabilities Act (ADA). If you would like to request a modification or accommodation due to a disability, please call (714) 573-3025 as soon as is feasible, and identify the need and the requested modification or accommodation. The City's ADA Coordinator or her designee will receive the request and communicate in response to the request. STRATEGIC PLAN WORKSHOP OF THE CITY COUNCIL 4:15 PM - 7:15 PM I. CALL TO ORDER — II. WELCOME - MAYOR LETITIA CLARK III. PUBLIC INPUT-At this time, any member of the public may address the City Council on matters which are listed on this agenda or under the jurisdiction of the City Council. IV. CITY MANAGER MATTHEW S. WEST COMMENTS V. REVIEW BACKGROUND INFORMATION VI. DISCUSS PRIORITIES IDENTIFIED BY COUNCIL MEMBERS VII. DETERMINE PRIORITIES FOR FEASIBILITY ANALYSES VIII. REVIEW SCHEDULE IX. WRAP UP ADJOURNMENT - The next Strategic Plan Workshop is scheduled on Wednesday, May 12, 2021 at 4:15 pm. City Council April 14, 2021 Workshop Agenda Page 3 of 3 Management Partners City of Tustin Councilmember Priorities for Discussion City Council Workshop April 14, 2021 Introduction:This document contains a compilation of Councilmember priorities as shared through individual interviews with facilitators Jan Perkins and Jarrod Burguan.Those interviews were conducted as part of preparing for the April 14 and May 12 strategic planning Council workshops. We have divided the list of priorities into two sections. Section 1: Proposed Priorities Identified in Recent Councilmembers Interviews Reflecting Items in Current Strategic Plan. These proposed priorities are shown with correlation to existing Strategic Plan,and are pending further clarification,definition and consensus.The first column contains the list of proposed priorities,to be discussed and clarified on April 14 and May 12. The bullet points under the topic are summary themes or comments from Councilmembers. The second column shows the applicable goal and strategy(or strategies)from the adopted Strategic Plan. The third column shows the status and timing of the applicable strategies. Section 2:Other Proposed Priorities Suggested by Councilmember in Recent Councilmembers interviews—Not in Current Strategic Plan. These proposed priorities are shown without correlation to the Strategic Plan and are pending further clarification,definition and consensus. The first column contains the list of proposed priorities.The remaining two columns are blank because these items have not received Council direction and are pending discussions on April 14 and May 12. Discussion Plan: ■ On April 14,the Council will discuss each of the 17 items listed and clarify interests and objectives. Strategic Plan Multi-Year Goals • At the conclusion of that discussion,the Council will determine which have Goal 1:Economic and Neighborhood Development majority support to have a high level feasibility analysis conducted. • On May 12,the results of the feasibility analysis will be presented and discussed. Goal 2:Public Safety and Protection of Assets Following a discussion,the Council will determine which items will become Goal 3:Financial Strength priorities for FY 2021-22 and FY 2022-23. Goal 4:Strong Community and Regional Relationships ■ On May 24,the Council will hold a budget workshop. Goal 5:Organizational Excellence and Customer Service • On June 15,budget adoption is scheduled. • In July,the updated Midpoint Strategic Plan document containing the Council's priorities will be presented. 1730 MADISON ROAD • CINCINNATI,CH 45206 • 5138615400 • FAx 513 8613480 MANAGEMENTPARTNERS.COM 2107 NORTH FIRST STREET,SUITE 470 • SAN JOSE,CALIFORNIA 95131 • 4084375400 • FAx4084536191 3152 RED HILL AVENUE,SUITE 210 • COSTA MESA,CALIFORNIA 92626 • 949 2221082 • W4084536191 Page 2 Summary Status and Timin Proposed Priorities for Discussion Applicable Existing Strategic Plan Goal and Strategies Applicable Strategies*IN Section 1:Proposed Priorities Identified in Recent Councilmembers Interviews Reflecting Items in Current Strategic Plan. These proposed priorities are shown with correlation to existing Strategic Plan,and are pending further clarification,definition and consensus. 1. Make Further Progress on Tustin Legacy Project Goal A-1—Develop Critical Phases of Tustin Legacy. Components Complete;Underway • Consistent theme that Tustin Legacy continue a) Complete the master plan for Tustin Legacy Linear Park Scheduled for FY22 and FY23 as a top priority for the City over the next two b) Facilitate and complete land transactions for opportunities, years. including marketing the property • Update land disposition strategy c) Develop a financing strategy to complete critical backbone • Consider strategies to keep this project at the infrastructure. forefront(focused project management/ d) Coordinate development with other public agencies. accelerate development pace/key business e) Implement development of planned phases at Tustin Legacy. partners for jobs/communication strategy) Goal A-18—Explore and create innovative opportunities in economic ■ Components Complete;Underway development with emerging business. ■ Scheduled for FY22 and FY23 2. Enhance Old Town Goal A-2—Continue creating a vision and business plan for Old Town Components Complete;Underway ■ Develop an updated plan and vision for through a collaborative,inclusive process with stakeholders from the Scheduled for FY22 and FY23 development entire community. • Increase events and activities to add vibrancy Goal A-17—Examine the development of community and regional events ■ Components Complete;Execution • Improve parking and access (such as a Brewfest or nighttime Farmers Market)to attract visitors to Delayed Due to COVID-19 Tustin. Scheduled for FY22 and/or FY23 3. Improve Red Hill Corridor Goal A-3—Establish planning and zoning overlays in Red Hill Specific Plan Complete ■ Address unsightliness of the area (RHSP)to facilitate private development. ■ Develop a policy to address vacant land and Goal A-14—Develop an economic development strategic plan for Tustin's Scheduled for FY22 and FY23 storefronts needing improvements development(to include Red Hill Specific Plan area) 4. Update Housing Element Goal A-15—Create affordable and workforce housing options. ■ Components Completed ■ Use as opportunity to implement change On-Going,Underway ■ Scheduled for FY22 and FY23 S. Support Development of Housing Goal A-15—Create affordable workforce housing options ■ Components Completed • Middle-income housing ■ On-Going,Underway • Affordable housing I Scheduled for FY22 and FY23 Page 3 Summary Status and Timing of L Proposed Priorities for Discussion Applicable Existing Strategic Plan Goal and Strategies Applicable Strategies* 6. Determine Future of Homeless shelter Goal A-16—Address homelessness(e.g.,continue to partner with Rescue ■ Underway • Plan for the future of the temporary shelter Mission,support increased mental health services,etc.). ■ Scheduled for FY22 and/or FY23 • Address homeless needs • Determine the number of Tustin unhoused individuals 7. Streamline Development Process Goal A-5—Strengthen and facilitate business relationships for economic ■ Components Complete;Ongoing • Improve timeliness and ease of the process development purposes. ■ Scheduled for FY22 and FY23 Goal E-3—Conduct a review of the development approval process to Underway identify streamlining opportunities,and implement a plan of Scheduled for FY22 improvement. B. Continue to Pay Down Pension Liability Goal C-2—Make progress in addressing unfunded CalPERS liability costs. Components Complete;Ongoing Scheduled for FY22 and FY23 9. Improve Communications and Transparency Goal A-13-Develop a branding strategy to promote development of ■ Underway ■ Interest in greater ease of information to the Tustin. Scheduled for FY22 public Goal D-1—Strengthen community engagement with all sectors. Components Complete/Ongoing ■ Increase use of technology(e.g.,mobile app Scheduled for FY22 and FY23 for citizens to re report complaints) Goal D-4—Elevate the City's profile with pro-active marketing and ■ Underway branding. ■ Scheduled for FY 22 and FY 23 10. Initiate General Plan Amendment Process Goal A-11—Initiate a comprehensive General Plan Amendment. ■ Scheduled for FY 22 and FY 23 11. Advance the Neighborhood Parking Permit Goal A-9—Create and implement a plan to address parking problems in ■ Components Complete;Paused for Program neighborhoods. COVID-19 Scheduled for FY22 and/or FY23 Section 2:Other Proposed Priorities Suggested by Councilmember in Recent Councilmembers interviews—Not in Current Strategic Plan. These proposed priorities are shown without correlation to the Strategic Plan and are pending further clarification,definition and consensus. 12. Assist Community Organizations with Permanent Not in Strategic Plan/no Council direction received to date Space(including American Legion) 13. Discuss the City's Position Regarding the Future of Not in Strategic Plan/no Council direction received to date Cannabis in Tustin Consider revenue,regulation,business Page 4 Summary Status and Timing of L Proposed Priorities for Discussion On Applicable Existing Strategic Plan Goal and Strategies Applicable Strategies* 14. Develop a Crosswalk Painting Project Next to Each Not in Strategic Plan/no Council direction received to date School(using school colors/mascot) 15. Expand Senior Center Not in Strategic Plan/no Council direction received to date 16. Identify Alternative Location for Concerts in the Not in Strategic Plan/no Council direction received to date Park(Peppertree Park too small) *Status and Timing Definitions: ■ Completed: Strategy as written has been completed ■ Components Completed: Some elements of the strategy have been completed,while other tasks remain to be done. • Underway: Work has been done and the staff are working on the strategy. • Scheduled forFY22 and/orFY23: Work is scheduled to be carried out in the next two fiscal years.