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Home My WebLink About02 PC DRAFT MINUTES 04-13-21 ITEM #2 MINUTES VIDEO CONFERENCING TUSTIN PLANNING COMMISSION MEETING APRIL 13, 2021 6:02 p.m. CALL TO ORDER: Given. INVOCATION: Mason All present. ROLL CALL: Chair Mason Chair Pro Tem Kozak Commissioners Chu and Jha PUBLIC CONCERNS: Ms. Maria Ms. Maria Winger shared a brief background and slide show presentation Winger regarding community gardens — One Seed Foundation. The Consent CONSENT CALENDAR: Calendar was approved by the Commission. 1. APPROVAL OF MINUTES — MARCH 23, 2021 RECOMMENDATION: That the Planning Commission approve the Minutes of the March 23, 2021 Planning Commission meeting, as provided. 2. GENERAL PLAN CONFORMITY DETERMINATION 2021-0003 FOR 1382 BELL AVENUE A request for a General Plan Conformity finding for the lease agreement by the County of Orange, Sheriff-Coroner for use of the subject property located at 1382 Bell Avenue for its technology division. APPLICANT: County of Orange, Sheriff-Coroner PROPERTY OWNER: GVI-SW Bell Avenue Owner, LLC, A Delaware Limited Liability Company LOCATION: 1382 Bell Avenue ENVIRONMENTAL: Minutes—Planning Commission April 13, 2021 —Page 1 of 5 General Plan Conformity Determinations required by Government Code Section 65402 are not "projects" requiring environmental review pursuant to the California Environmental Quality Act. RECOMMENDATION: That the Planning Commission adopt Resolution No. 4424 determining that the proposed location for lease of approximately 120,000 square feet of industrial office space for the County of Orange, Sheriff-Coroner's Technology Division and Emergency Call Center, located at 1382 Bell Avenue, is in conformance with the City of Tustin's General Plan. Hurtado Hurtado confirmed there was no public input received. Motion: It was moved by Kozak, seconded by Jha, to approve the Consent Calendar, as presented. Motion carried 4-0. None. PUBLIC HEARING: REGULAR BUSINESS: Approved the 3. TUSTIN HISTORIC REGISTER NOMINATION nomination of 135 South A A request to nominate the property at 135 South A Street to the City's Street to the Historic Register Plaque Program. City's Historic Register Plaque Program. RECOMMENDATION: That the Planning Commission approve the nomination of 135 South A Street to the City's Historic Register Plaque Program and select "McGreavy-Powell House — Circa 1903" as the most appropriate historical name and date of construction of the property. Dove Presentation given. Ms. Ashley Ms. Ashley McCausland and Ms. Annie McCausland joined the webinar and McCausland & thanked the Commission for their nomination and for all of the hard work Dove Ms. Annie put into the nomination. McCausland There was a brief discussion among the Commissioners and Dove regarding how the house was relocated in 1939 from Santa Ana to Tustin, along with the Minutes—Planning Commission April 13, 2021 —Page 2 of 5 story behind the historic home. Congratulations were extended to the applicants as well! Motion: It was moved by Kozak, seconded by Chu, to approve the nomination of 135 South A Street to the City's Historic Register Plaque Program and select "McGreavy-Powell House — Circa 1903" as the most appropriate historical name and date of construction of the property. Motion carried 4-0. Adopted 4. PLANNING COMMISSION POLICIES AND PROCEDURES Reso. No. 4284. The Planning Commission does not currently have City adopted policies and procedures for conducting public meetings. The proposed Planning Commission Policies and Procedures will contribute to the effective operation of the Planning Commission, ensure that associated public meetings are conducted consistently in accordance with adopted Policies and Procedures, and that the actions of the Planning Commission comply with State law. RECOMMENDATION: That the Planning Commission adopt Resolution No. 4284 to establish Planning Commission Policies and Procedures. Huitron/DiLeva Presentation shared and given by Huitron, DiLeva and Daudt. /Daudt Chu Chu mentioned she previously emailed staff with questions regarding the item, and staff provided an email response fulfilling her questions. She did mention the start time of the meeting remaining at 6:00 p.m., which is helpful to Chu. Chu asked her fellow Commissioners their thoughts on the start time remaining at 6:00 p.m. Huitron Per Huitron, the hours are documented in the Policies and Procedures memorializing what the official start time is per the Tustin City Code (TCC). If it is the desire of the Commission to discuss this topic at a separate time, staff can facilitate at a later date. Mason Mason asked what the process would be like if the Commission collectively wanted to pursue keeping the start time of the meetings to 6:00 p.m. Willkom In response to Chu and Mason's comments and questions, Willkom stated that per the TCC, the start time of the meetings states 7:00 p.m. In order for the meeting start time to change, the TCC would need to be amended. She asked Daudt if staff should agendize the item in order to bring to the public's attention and to discuss further among the Commission, if it is the desire of the Minutes—Planning Commission April 13, 2021 —Page 3 of 5 Commission to change the start time of all future meetings. Willkom added that the reason the meetings changed from 7:00 p.m. to 6:00 p.m. was due to the Emergency Order, due to COVID-19 pandemic. Once the order is terminated, Planning Commission meetings (2nd and 4t" Tuesday of every month) will return to the 7:00 p.m. start time. Kozak Kozak thanked staff and Daudt for their presentation. Mason Mason would also like the discussion to be agendized at a future meeting for further discussion. Mason asked Daudt about "Closed Sessions" in meetings and the requirements that need to go back to the public. Daudt Daudt provided clarification on Closed Session meetings limited exception to the open public meeting requirements. There are codified exceptions for instances where you can conduct a closed session (i.e. litigation, employment negotiations) and typically occur at the City Council level. Daudt further explained the process of the Closed Sessions, along with transparency, must be reported out to the public, along with the tally of the votes, so that the public is informed, to a certain extent, of the decision that was made in Closed Session and the nature of what that discussion was. Hurtado Hurtado confirmed there were no public comments received. Kozak Kozak made favorable comments to staff for the presentation. Motion: It was moved by Mason, seconded by Kozak, to adopt Resolution No. 4284. Motion carried 4-0. Mason Mason acknowledged Jha's contributions and thanked him for his service to the City of Tustin community. Willkom Willkom also conveyed her thanks to Jha for his years of service and thanked him for his dedication and contributions to the Tustin community. STAFF CONCERNS: Willkom Willkom congratulated Kozak for his reappointment. Two new Commissioners to be installed at the next regularly scheduled Planning Commission meeting (Eric Higuchi and Dave Mello). She reminded the Commission of the Strategic Plan Workshop on April 14, 2021 at 4:15 p.m. She also mentioned the upcoming Joint Planning Commission and City Council Workshop May 11, 2021 at 5:00 p.m. to discuss the Updated Housing Element Update. This workshop is open to the public as well. COMMISSION CONCERNS: Minutes—Planning Commission April 13, 2021 —Page 4 of 5 Chu Chu thanked Jha for his years of service as a Planning Commissioner. Best wishes! She asked her colleagues about changing the start time of the meetings moving forward to 6:00 p.m. Jha Jha thanked his fellow Commissioners and staff for their kind words. "Thanks for allowing me to be a part of the City of Tustin!" Kozak Kozak also thanked Jha for your contributions to the meetings and to the community. "See you around town!" Kozak received his first COVID-19 vaccination. He attended the Pepper Tree Park Ribbon Cutting on April 7, 2021. Mason Mason thanked staff for documenting and getting the policies to the Commission. 7.31 p.m. ADJOURNMENT: The next regular meeting of the Planning Commission is scheduled for Tuesday, April 27, 2021. Minutes—Planning Commission April 13, 2021 —Page 5 of 5