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Home My WebLink About00 - CC AGENDA STRATEGIC PLAN WORKSHOP #2 CITY OF TUSTIN STRATEGIC PLAN MAY 12, 2021 WORKSHOP OF THE CITY COUNCIL VIDEO CONFERENCE Austin Lumbard, Mayor Pro Tem Barry W. Cooper, Council Member Letitia Clark, Mayor Matthew S. West, City Manager Rebecca Gomez, Council Member Erica N.Yasuda, City Clerk Ryan Gallagher, Council Member David E. Kendig, City Attorney NOTICE RE PUBLIC PARTICIPATION DURING COVID-19 EMERGENCY During the Statewide COVID-19 Emergency, the public is not permitted to convene in person for this public meeting. However, the public may still view and comment on the meeting as follows: To watch the meeting, the public may observe the meeting via the City's Granicus service at: https://www.tustinca.org/282/Meetings-Agendas or on the local Cox Channel 851. To participate and/or comment on one or more items, do the following: 1. PARTICIPATING DURING A MEETING Community members who wish to verbally address the City Council during a public meeting should electronically submit a Request to Speak form by clicking here. Submitting this form prior to the meeting will allow the City Clerk to identify who would like to speak during the correct item on the agenda. Please note: You are not required to provide your name, however please provide the screen name or phone number you will use to join the meeting. By joining the meeting, you will be able to speak but your video will not be enabled. Please see further instructions below. ASSISTANCE DURING THE MEETING If you have any questions or need assistance during the meeting, please contact City Clerk's Office by calling 714-573-3027. HOW TO CONNECT TO THE ZOOM WEB CONFERENCE BY COMPUTER OR SMART DEVICE Community members may provide live public comments via Zoom during City Council meetings. To join the meeting, click here and use the passcode below. You can also join via the Zoom app on your smartphone or tablet, or in a web browser at https://zoom.us/join, by entering the Meeting ID and Passcode below. City Council May 12, 2021 Workshop Agenda Page 1 of 3 Meeting ID: 995 4624 2823 Passcode: 199089 Please provide your name in the Zoom application to allow the City Clerk to identify you when it is your time to speak. We suggest installing and testing the Zoom software on your device prior to the commencement of the meeting. HOW TO CONNECT TO THE ZOOM WEB CONFERENCE BY TELEPHONE To join to the Zoom web conference from any phone (landline or wireless), dial 669-900-6833. When prompted use the below Meeting ID and Passcode. Meeting ID: 995 4624 2823 Passcode: 199089 The City Clerk will identify you by the last 4 digits of your phone when it is your time to speak. When requested by the City Clerk, call-in users can unmute and mute their phones by pressing *6. Call-in users can raise their hand by pressing *9 but may not lower their hand once raised. 2. PROVIDE WRITTEN COMMENTS PRIOR TO AND DURING THE MEETING 1 . Proceed to the SpeakUp comment system: A. To submit an e-comment on an upcoming meeting agenda prior to commencement of the meeting, go to https://tustin.granicusideas.com/meetings?scope=upcoming and select the agenda item. B. To submit an e-comment on an upcoming meeting agenda during the meeting, go to https://tustin.granicusideas.com/meetings?scope=past and select the agenda item. C. Follow the links to type and submit your comment(s) on one or more items: a. The items may be on the agenda or not on the agenda. b. Your comments will be forwarded electronically and immediately to the members of the City Council. c. Comments related to a particular agenda item will only be considered prior to the close of public comments on that item City Council May 12, 2021 Workshop Agenda Page 2 of 3 d. Comments on matters that are not on the agenda maybe submitted only until the "Public Comment" portion of the agenda is concluded. For Individuals with Disabilities: The City is dedicated to ensuring accessibility to the meetings for those individuals with disabilities, so the City has established a process to request a reasonable modification or accommodation consistent with the Americans with Disabilities Act (ADA). If you would like to request a modification or accommodation due to a disability, please call (714) 573-3025 as soon as is feasible, and identify the need and the requested modification or accommodation. The City's ADA Coordinator or her designee will receive the request and communicate in response to the request. STRATEGIC PLAN WORKSHOP OF THE CITY COUNCIL 4:15 PM — 7:15 PM I. CALL TO ORDER — II. ATTENDANCE — City Clerk III. WELCOME - MAYOR LETITIA CLARK IV. PUBLIC INPUT-At this time, any member of the public may address the City Council on matters which are listed on this agenda or under the jurisdiction of the City Council. V. CITY MANAGER MATTHEW S. WEST COMMENTS VI. REVIEW MAJOR INITIATIVES MOVING FORWARD IN STRATEGIC PLAN VII. REVIEW FEASIBILITY ANALYSES FOR PRIORITIES IDENTIFIED BY COUNCIL ON APRIL 14 VIII. AFFIRM TIMING OF COUNCIL PRIORITIES IX. REVIEW REMAINING SCHEDULE X. WRAP UP ADJOURNMENT City Council May 12, 2021 Workshop Agenda Page 3 of 3 TUSTIN z IUI City of Tustin Second Strategic Plan Workshop May 12, 2021 AGENDA Workshop Objectives Review results of feasibility analyses prepared by staff on items directed by Council during first strategic plan workshop held on April 14, 2021. Affirm timing of Council priorities for FY 2021-22 and FY 2022-23. Welcome from Mayor Letitia Clark Public Comments Comments from City Manager Review Major Initiatives Moving Forward in Strategic Plan See Section 1: Existing Strategic Plan items that are moving forward (including ongoing, FY 2021- 22 and FY 2022-23) Review Feasibility Analyses for Priorities Identified by Council on April 14 See Section 2: Feasibility analyses for Council priorities. A summary timetable is also included for the Council's priorities. Affirm Timing of Council Priorities Review Remaining Schedule Budget workshop May 24 Budget adoption June 15 Strategic Plan adoption in July Wrap Up Management Partners J TUSTIN Lai Section 1: Existing Strategic Plan Items Moving Forward.The items listed in this section are those that are either ongoing or are scheduled for one or both of the next two fiscal years. Ongoing Strategies Scheduled for Strategies Scheduled for Strategies FY 2021-22 FY 2022-23 Goal A:Economic and Explore and create innovative Examine the development of community Advance Pacific Center East Specific Plan Neighborhood opportunities in economic development and regional events(such as Brewfest or Development with emerging businesses. nighttime Farmers Market)to attract visitors to Tustin. Assess and explore opportunities for expanded recreational opportunities. Address homelessness through partnerships(e.g.,continue to partner with Rescue Mission,support increased mental health services,etc.) Goal B:Public Safety and ■ Implementation of the City's ■ Expand the Community Emergency ■ Enhance education and outreach to Protection of Assets Neighborhood Improvement Task Force Response Team(CERT)program community members to encourage good Enhance Tustin's readiness to respond to Implement plans to reduce waste within environmental stewardship v(e.g., major disasters the community community fairs,forums,social media, Capital Improvement planning to ensure interactive technology,other venues) proper maintenance and repairs Goal C:Financial ■ Guard and enhance the City's reserves ■ Evaluate and acquire new utility billing ■ Explore the feasibility of establishing a Strength ■ Make progress in addressing CalPERS software to support efficient customer fraud"hot line"(online,phone) unfunded liability costs service and billing operations Goal D:Strong ' Develop a strategy for working with ■ Develop a marketing and branding program ■ Develop and implement creative ways to Community and Regional Sacramento and Washington,DC to aimed at attracting new business and communicate with all stakeholders in our Relationships advocate Tustin's interest enhancing the Tustin identity for residents increasingly diverse community Use new interactive technologies and a and businesses variety of methods proactively engaging the community including conducting meetings in various locations,forums and other methods Goal E:Organizational Promote and enhance a strong culture of Expand the internal leadership academy Review and improve processes for Excellence and Customer ethics Measure the effectiveness of our recruiting,hiring and promotions to Service organization-wide customer service and encourage a strong pool of talented use the information to improve individuals for positions with the City of Tustin Management Partners Section 2:Results of Feasibility Analysis on Council Priorities. The following table contains the feasibility analysis conducted on the seven Council priorities as directed by the Council on April 14,2021. Key Project Components Timeline and Estimated Cost and External Variabi 1— ��WlTiming Considerations Funding 1. Tustin Legacy— Confirm approach to land ■ Staff with limited • Approximately 6 to 9 • $75 to 100k consultant ■ Economic market Disposition Strategy disposition consultant months fees conditions Update Review lessons learned involvement Start:Summer 2021 Not budgeted,but Navy and other ■ Clarify development • May also need to fill a ■ Pre-requisites:(1) funds available in land Federal considerations Objective: Reassess and Process vacant,budgeted Housing element and proceeds fund Surplus Land Act confirm the City's ■ Reaffirm guiding analyst staff position (2)Surplus Land Act ■ Other public,utility approach and role in the principles ■ End:Winter/Spring and regulatory advancement of Outreach to 2022 agencies development. Development Community ■ Regional Housing Confirm strategies for Needs Assessment asset management/value (RHNA),etc. creation Define roles and responsibilities of the City Identify revenue and expense for funding construction of infrastructure to support future development 2. Old Town—Specific Conduct stakeholder Staff with consultant Approximately 12 to $75 to 100k consultant Economic market Plan engagement assistance 24 months fees—not budgeted, conditions Implementation Expand outdoor dining Start:Fall/winter 2021 funding sources could COVID-19 Develop program for use Pre-requisite:Housing vary Surplus Land Act Objective: Reassess of public spaces and element • $200k improvements ■ Stakeholder input and effectiveness and special events End:Fall/Winter 2022 preliminary design— participation confirm the City's ■ Identify opportunities to —Fall/Winter 2023 included in proposed implementation efforts. attract investment FY2021-22 CIP budget Review Public parking • Some items pending program future budget Clarify implementation appropriations plan and measurability Page 3 Key Project Components Resources Needed Timeline and Estimated Cost and External VariabM Timing Considerations Funding 3. Red Hill Corridor— ■ Gateway to Tustin • Staff with consultant • Approximately 12 to • $75-100k consultant • Economic market Specific Plan Public safety assistance 24 months fees conditions Implementation Blight Start:Fall/winter 2021 Not budgeted,funding COVID-19 Stakeholder engagement • Pre-requisite s:(1) sources could vary ■ Stakeholder input and Objective: Reassess and outreach Housing element and Some items pending participation effectiveness and Investment attraction (2)Surplus Land Act future budget confirm the City's opportunities • End:Fall/Winter 2022 appropriations implementation efforts. ■ Clarify implementation —Fall/Winter 2023 plan and measurability 4. Support Housing and Staff with consultant Approximately 6 to 9 Budgeted Economic market Development of demographic data assistance months conditions Housing ■ Technical and ■ In progress. ■ Navy and other environmental reviews Start:Fall/winter 2021 Federal considerations Objective: Facilitate and ■ Housing opportunity sites ■ Pre-requisite work • Other public,utility encourage the types of inventory efforts:(1)Housing and regulatory housing development Commission/council element agencies desired in Tustin. workshops ■ End:Spring/Summer • Regional Housing Housing element website 2022 Needs Assessment and social media (RHNA) • Community survey • Surplus Land Act S. Development ■ Municipal Code • Staff with limited • Approximately 6-9 • $50-75k consultant, • COVID-19 Process amendments consultant assistance months software and Stakeholder input and Streamlining ■ Business Assistance ■ Potential need for ■ In progress. equipment fees—not participation Program—concierge additional staff Start:Fall/Winter 2021 budgeted "Over the Counter' positions ■ End:Spring/Summer FTE costs to be Objective: Improve the review program 2022 determined(not development process Appointment Scheduling budgeted) experience for Program—no wait customers while Electronic Plan Check providing quality Options reviews Online Development/Permit status/tracker Page 4 Key Project Components Resources Needed Timeline and Estimated Cost and Timing Considerations Funding 6. General Plan ■ Conduct extensive • Staff with consultant • Approximately 18 to • $1.5-3.0 m consultant Economic market Update community outreach and assistance 24 months fees conditions engagement Start:Spring 2023 $1.0 m included in Other public,utility Objective: Update the ■ Reaffirm a long-range ■ Pre-requisites:(1) proposed FY 2022/23 and regulatory long-range vision for vision for Tustin's future Housing element and budget.Additional agencies community goals and ■ Update City-wide public (2)District Election funds available in land ■ Regional Housing public policy. policies process,if applicable proceeds fund Needs Assessment End:Spring 2025 (RHNA)etc. 7. Neighborhood ■ Study current parking ■ Staff with consultant ■ Approximately 6 to 9 ■ $25-50k consultant ■ Stakeholder input and Parking Permit conditions assistance months fees participation Program ■ Conduct community • In progress,paused • Budgeted ■ California Attorney outreach and due to Covid-19 General Opinion 14- Objective: Resume the engagement ■ Start:Fall/Winter 2021 304 City's analysis and ■ Identify options to End:Spring/Summer implementation efforts. improve parking 2022 Recommended Start Schedule for Council Priorities. 1. Tustin Legacy Summer 2021 2. Old Town Fall/Winter 2021 3. Red Hill Corridor Fall/Winter 2021 4. Support Development of Housing In Progress S. Development Process Streamlining In Progress 6. General Plan Amendment Spring 2023 7. Neighborhood Parking Permit Program In Progress Page 5