HomeMy WebLinkAbout17 STUDY NEWPORT BAY 03-20-06
AGENDA REPORT
MEETING DATE: MARCH 20, 2006
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT: AMENDMENT NO.1 TO COOPERATIVE AGREEMENT NO. 099-128 TO
FUND NUTRIENT, FECAL COLIFORM AND TOXICS TOTAL MAXIMUM
DAILY LOAD (TMDL) STUDIES IN THE NEWPORT BAY WATERSHED
SUMMARY
Amendment No.1 to Cooperative Agreement No. 099-128 will result in the addition of 4 new entities:
Tustin Legacy Community Partners, Orange County Great Park Corporation, Lennar Homes of
California, Inc, and the California Department of Transportation. Agreement No. 099-128 provides
for the joint funding of Nutrient, Fecal Coliform, and Toxics studies in the Newport Bay Watershed
pursuant to provisions of Section 303(d) of the Clear Water Act and the Municipal National Pollutant
Discharge Elimination System (NPDES) Stormwater Permit as adopted by the Santa Ana Regional
Water Quality Control Board.
RECOMMENDATION
It is recommended that the City Council approve Amendment No.1 to Agreement No. 099-128
"Agreement to Fund Nutrient, Fecal Coliform and Toxics Total Maximum Daily Load (TMDL) Studies
in the Newport Bay Watershed" and authorize the Mayor and City Clerk to execute the agreement.
FISCAL IMPACT
The addition of 4 new entities to the Cooperative Agreement results in a cost reduction of 12% that
benefits the existing parties to the Cooperative Agreement on a pro rata basis. The City's share, in
the amount of $85,070, for Fiscal Year 2005-2006 was budgeted for in the Public Works Department
Operating Budget (Account No. 01-401-6010). With the addition of the new parties, the City will
receive a credit for Fiscal Year 2006-2007 in the amount of $10,180.
BACKGROUND
Cooperative Agreement No. 099-128 forms the basis of cooperation for the implementation of the
adopted TMDL's within the Newport Bay and San Diego Creek Watershed. The primary purpose of the
TMDL's is to control and reduce the amount of fecal coliform, nutrients and toxic contaminants entering
Newport Bay. The original Cooperative Agreement was approved at the June 16, 2003 City Council
Meeting to provide a long term funding formula to ensure that the costs of compliance with the TMDL's
are shared equitably among the parties within the Newport Bay/San Diego Creek Watershed. The
adopted TMDL's contain requirements for studies, monitoring and the development of programs to attain
TMDL containment reduction targets over a multi-year period. The original parties to the Cooperative
Amendment No.1 to Cooperative Agreement No. D99-128 to Fund Nutrient, Fecal Coliform and Toxics
Total Maximum Daily Load (TMDL) Studies in the Newport Bay Watershed
March 20, 2006
Page 2
Agreement include the County of Orange, the Orange County Flood Control District, the Irvine Ranch
Water District, The Irvine Company, the City of Costa Mesa, the City of Irvine, the City of Laguna Hills,
the City of Laguna Woods, the City of Lake Forest, the City of Newport Beach, the City of Orange, the
City of Santa Ana, and the City of Tustin.
Amendment No.1 is necessary to add new entities to the Cooperative Agreement. Pursuant to
Amendment No.1, Tustin Legacy Community Partners will contribute a fixed 2.5% share, Orange
County Great Park Corporation will contribute a fixed 2.0% share, Lennar Homes of California, Inc. will
contribute a fixed 2.5% share, and the California Department of Transportation will contribute a fixed
5.0% share resulting in a net share contribution of 12% by the new entities.
The cost share contribution of 12% by the new entities results in the original parties cost sharing only the
remaining 88% of the total project budget costs. The original cost share formula established in the
Cooperative Agreement will apply for the remaining 88% of the total project budget costs. Pursuant to
Amendment No.1, the revised cost share contributions that include the new parties will be retroactive to
the beginning of the 2005-2006 Fiscal Year. As a result of the revised share allocation, the City will
receive a credit for Fiscal Year 2006-2007 in the amount of $10,180. The revised share allocation will
remain in effect until termination of the Agreement on June 30, 2008.
Compliance with the requirement of the TMDL's necessitates a watershed wide approach to achieve
significant results that could not be efficiently produced by each party acting alone. It is recommended
that the City Council approve Amendment No.1 to Agreement No. D99-128 "Agreement to Fund
Nutrient, Fecal Coliform and Toxic Total Maximum Daily Load (TMDL) Studies in the Newport Bay
Watershed."
Tim D. Serlet .
Director of Public Works/City Engineer
Dana R. Kasdan '
Engineering Services Manager
Coop Agmt 099-128 Amendment No.1 to fund TMOLdoc
Amendment No.1 to Agreement No. D99-128
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AMENDMENT NO.1
AGREEMENT TO FUND NUTRIENT, FECAL COLIFORM AND TOXICS TOTAL MAXIMUM DAILY LOAD (TMDL)
STUDIES IN THE NEWPORT BAY WATERSHED
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THIS AMENDMENT, for purposes of identification numbered Amendment No.1 to
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Agreement No. 099-128, is made and entered into this
day of -' 2006
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("AMENDMENT"), by and between the County of Orange ("COUNTY"), the Orange County Flood
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Control District ("DISTRICT"), the City of Costa Mesa ("COSTA MESA"), the City of
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Irvine ("IRVINE"), the City of Laguna Hills ("LAGUNA HILLS"), the City of Laguna Woods
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("LAGUNA WOODS"), the City of Lake Forest ("LAKE FOREST"), the City of Newport Beach
("NEWPORT BEACH"), the City of Orange ("ORANGE"), the City of Santa Ana ("SANTA ANA"),
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the City of Tustin ("TUSTIN"), the Irvine Ranch Water District ("IRWD") , The Irvine
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Company ("TIC"), the California Department of Transportation ("CALTRANS") , Tustin
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Legacy Community Partners ("TLCP") , Lennar Homes of California, Inc. ("LENNAR") , and
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Orange County Great Park Corporation ("GPC").
The seventeen entities are hereinafter
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sometimes jointly referred to as the "PARTIES" and individually as "PARTY". The cities
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are hereinafter sometimes jointly referred to as the "CITIES".
Thirteen entities (all
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entities except for CALTRANS, TLCP, LENNAR, and GPC) are sometimes jointly referred to
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as the "ORIGINAL PARTIES."
WITNESSETH
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WHEREAS, the ORIGINAL PARTIES entered into Agreement No. 099-128 on
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September 18, 2003, referred to hereinafter as "AGREEMENT", to provide funding for the
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Nutrient, Fecal Coliform and Toxics Total Maximum Daily Load (TMDL) studies in the
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Newport Bay Watershed; and,
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WHEREAS, according to Section 6 of the AGREEMENT, the AGREEMENT may be
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amended in writing only with the unanimous written approval of the ORIGINAL PARTIES;
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and,
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WHEREAS, the ORIGINAL PARTIES agree to amend the AGREEMENT to add
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CALTRANS, TLCP, LENNAR and GPC as PARTIES to the AGREEMENT; and,
WHEREAS, the PARTIES have reached agreement on a new funding formula,
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which states that (1) CALTRANS will contribute a fixed five percent (5.0%) of the
Amendment No.1 to Agreement No.D99-128
total budget cost, (2) TLCP will contribute a fixed two and one half percent (2.5%) of
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the total budget cost, (3) LENNAR will contribute a fixed two and one half percent
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(2.5%) of the total budget cost, (4) GPC will contribute a fixed two percent (2.0%) of
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the total budget cost, and (5) the ORIGINAL PARTIES will cost-share eighty eight
percent (88%) of the total budget costs;
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WHEREAS, the ORIGINAL PARTIES will further cost-share their 88% allocation
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based upon the original cost-share formula in the AGREEMENT, such that (1) the COUNTY,
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DISTRICT and CITIES contributions are based on the watershed land area and population
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applied to the formula in the Amendment and Reinstatement of the National Pollutant
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Discharge Elimination System Stormwater Implementation Agreement dated June 25, 2002,
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and (2) TIC and IRWD contributions are based on a fixed twelve and one-half percent
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(12.5%) each.
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NOW, THEREFORE, in consideration of the foregoing, it is agreed by and
between the PARTIES hereto that the AGREEMENT shall be amended as follows:
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Section 1.
Each and all of the provisions of the AGREEMENT remains in
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full force and effect, except that Section 3, Section 4, Section 5, Section 10 and
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Section 16 and Exhibit A and Exhibit C are amended in their entirety, as follows:
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Section 2. Section 3 of the AGREEMENT, entitled "FUNDING," shall be
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amended to read in full as follows:
Exhibit A, which is attached to this AMENDMENT
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and by this reference is made a part hereof, presents the cost-share allocations for
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the PARTIES.
As stated in Exhibit A (Table A-I), for the duration of the AGREEMENT as
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amended, the ORIGINAL PARTIES shall provide eighty-eight percent (88%) of the total
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budget costs, CALTRANS shall provide five percent (5.0%) of the total budget costs,
TLCP shall provide two and one half percent (2.5%) of the total budget costs, LENNAR
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shall provide two and one half percent (2.5%) of the total budget costs, and Orange
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County Great Park Corporation shall provide two percent (2.0%) of the total budget
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costs.
As shown in Exhibit A (Table A-2), the ORIGINAL PARTIES' eighty eight percent
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(88%) share of the total budget costs (hereafter "ORIGINAL COST ALLOCATION") shall be
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cost-shared between an urban allocation and an open space allocation.
The urban
allocation shall remain at seventy five percent (75%) of the ORIGINAL COST ALLOCATION
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Amendment No.1 to Agreement No.D99-l28
and the respective shares of IRWD and TIC shall remain at twelve and one half percent
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(12.5%) of the ORIGINAL COST ALLOCATION for the duration of this AGREEMENT as amended
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herein.
The individual cost shares for the COUNTY, DISTRICT and CITIES will be
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revised once every year pursuant to the formula provided in Exhibit B to the
AGREEMENT, which is attached to the AGREEMENT and made a part hereof, based on changes
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in watershed land area and population.
The individual cost shares for the COUNTY,
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DISTRICT and CITIES shall be calculated by the COUNTY Resources and Development
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Management Department, Environmental Resources Section from population, land area and
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watershed area data.
These calculations shall be completed by January 1 of each year
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and shall be included in the annual budget proposal.
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Section 3.
Section 4 of the
AGREEMENT, entitled "PROGRAM BUDGETS AND
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COSTS" shall be amended to read in full as follows:
The COUNTY shall submit a scope
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of work and a budget for the following fiscal year to each of the PARTIES by February
15 of each year.
The budget shall contain an explanation of any recommended program
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changes, an estimate of all planned expenditures and an estimate of the payment
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For the State of California
required from each PARTY for the following fiscal year.
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budgeting requirements, CALTRANS' contribution shall not exceed $150,000 or five
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percent (5.0%) of the total budget costs, whichever is less, for each fiscal year
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during the term of the AGREEMENT.
If CALTRANS contribution would be greater than
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$150,000 for a given fiscal year, the amount over $150,000 ("EXCESS AMOUNT") shall be
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cost-shared as described in Section 2 of this Amendment, with the exception that for
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such EXCESS AMOUNT, the ORIGINAL COST ALLOCATION shall be ninety-three percent (93%)
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and CALTRANS contribution shall be zero percent (0%).
The PARTIES shall be permitted to review and approve the program scope of work
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and budget for the forthcoming year.
Criteria for approval shall be affirmative
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written responses from all of the PARTIES.
The COUNTY and DISTRICT will constitute
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one approving PARTY.
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The tasks and expenditures for each fiscal year will be presented and calculated
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as shown in Exhibit C, which is attached hereto and made a part hereof.
All tasks and
expenditures will be updated each fiscal year as part of the budget approval process.
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Amendment No.1 to Agreement No. 099-128
Therefore, Exhibit C as attached is a form to be completed every year.
The COUNTY
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shall be entitled to charge to the program all costs for direct labor, materials,
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equipment and outside contract services for costs associated with carrying out the
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approved scope of work.
Recoverable costs will also include an overhead charge
calculated by the County Auditor-Controller which includes Resources and Development
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Management Department overhead and County-wide cost allocation plan.
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Section 4.
Section 5 of the AGREEMENT, entitled "PAYMENTS" shall be
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amended to read in full as follows:
Within 15 calendar days of the effective date of
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this AMENDMENT, the COUNTY shall send the PARTIES an invoice for a deposit which
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constitutes their share of the total first year costs identified in Exhibit C (Table
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C-1) .
Each of the PARTIES shall pay the deposit within 45 calendar days of their
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respecti ve receipt of the invoice.
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The COUNTY shall notify each of the PARTIES if it appears that costs may exceed
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the budget approved by the PARTIES in any fiscal year.
The COUNTY shall prepare a
fiscal year end accounting within 60 calendar days of the end of the fiscal year.
If
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the fiscal year end accounting results in costs (net of interest earnings) exceeding
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the sum of the deposits, and the COUNTY has notified the PARTIES of potential cost
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overruns, the COUNTY shall seek approval of the excess cost from the PARTIES in the
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form of a revised budget and, upon approval, shall invoice each PARTY for its prorated
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share of the excess cost up to the amount of the revised approved budget.
Each PARTY
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shall pay the billing within 45 calendar days of the date of the invoice.
If the
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fiscal year end accounting results in the sum of the deposi"ts exceeding costs (net of
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interest earnings), the excess deposits will carry forward to reduce the billings for
the following year.
The fiscal year end accounting results and associated invoices
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for each PARTY will take into consideration any outside funding provided for programs
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in the approved budget from entities not party to this AMENDMENT in the manner
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presented in Exhibit C (Table C-2).
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After the initial billing for the program, the COUNTY shall invoice each PARTY
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for its annual deposit at the beginning (July 1) of each fiscal year.
Each PARTY
shall pay the deposit within 45 calendar days of the date of the invoice.
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Each
Amendment No.1 to Agreement No.D99-128
PARTY'S deposit shall be based on its prorated share of the approved annual budget,
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reduced by the sum of (a) its prorated share of any surplus identified in the prior
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fiscal year end accounting, and (b) its prorated share of any funding provided for
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programs in the approved budget from entities not party to this AMENDMENT.
Interest earned on the PARTIES' deposits will not be paid to the PARTIES, but
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will be credited against the PARTIES' share of the program costs.
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Upon termination of the program, a final accounting shall be performed by the
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COUNTY.
If costs remaining after the deduction of interest costs exceed the sum of
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the deposits, the COUNTY shall invoice each PARTY for its prorated share of the
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deficit .
Each PARTY shall pay the invoice within 45 calendar days of the date of the
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invoice.
If the sum of the deposits, including interest, exceeds the costs, the
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COUNTY shall reimburse to each PARTY its prorated share of the excess, within 45
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calendar days of the final accounting.
Section 5.
Section 10 of the AGREEMENT, entitled "NO THIRD PARTY
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BENEFICIARIES", is amended to read in full as follows:
Nothing expressed or mentioned
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in this AGREEMENT is intended or shall be construed to give any person, other than the
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PARTIES hereto and any entity in which a PARTY has a legal interest (such as, but not
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limited to, a limited liability membership interest or a partnership interest), and
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any permitted successors or assigns of a PARTY, any legal or equitable right, remedy
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or claim under or in respect of this AGREEMENT or any provisions herein contained.
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This AGREEMENT and any conditions and provisions hereof is intended to be and is for
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the sole and exclusive benefit of the PARTIES and the entities in which they have a
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legal interest and their successors or assigns and for the benefit of no other person,
agency or entity.
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Section 6.
Section 16 of the AGREEMENT, entitled "NOTICES", shall be
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amended to read in full as follow:
All notices required or desired to be given under
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this AGREEMENT as amended shall be in writing and (a) delivered personally, or (b)
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sent by certified mail, return receipt requested or (c) sent by telefacsimile
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communication followed by a mailed copy, to the addresses specified below, provided
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Amendment No.1 to Agreement No. 099-128
each PARTY may change the address for notices by giving the other PARTIES at least ten
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(10) days written notice of the new address. Notices shall be deemed received when
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actually received in the office of the addressee or when deli very is refused, as shown
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on the receipt of the U.S. Postal service, or other person making the delivery, except
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that notices sent by telefacsimile communication shall be deemed received on the first
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business day following transmission.
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Director of Public Services
City of Costa Mesa
P.O. Box 1200
Costa Mesa, CA 92628-1200
Facsimile: (714) 754-5028
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Director of Public Works
City of Irvine
P.O. Box 19578
Irvine, CA 92623-9578
Facsimile: (949) 724-6440
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Director of Public Services
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653
Facsimile: (949) 707-2633
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Director of Community Development
City of Laguna Woods
24264 El Toro Road
Laguna Woods CA 92637
Facsimile: (949) 639-0591
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Director of Public Works
Ci ty of Lake Forest
25550 Commercentre Dr. Ste 100
Lake Forest, CA 92630
Facsimile: (949) 461-3511
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Director of Public Works
City of Newport Beach
3300 Newport Blvd.
Newport Beach, CA 92658
Facsimile: (949) 718-1840
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Director of Public Works
City of Orange
300 E. Chapman Ave
Orange, CA 92866
Facsimile: (714) 532-6444
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Director of Public Works
City of Santa Ana
101 W. 4'" St.
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Amendment No.1 to Agreement No.D99-128
Santa Ana, CA 92701
Facsimile: (714) 647-5635
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Director of Public Works
City of Tustin
300 Centennial Way
Tustin, CA 92780
Facsimile: (714) 734-8991
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Director, RDMD
County of Orange
300 N. Flower Street
Santa Ana, CA 92702-4048
Facsimile: (714) 834-2395
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Director, Water Quality
Irvine Ranch Water District
3512 Michelson Dr
Irvine, CA 92712
Facsimile: (949) 453-1228
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Vice President of Environmental
The Irvine Company
550 Newport Center
Newport Beach, CA 92658-8904
Facsimile: (949) 720-2448
Affairs
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Office Chief, Environmental Planning
California Department of Transportation
3337 Michelson Dr. Ste 380
Irvine, CA 92612-8894
Facsimile: (949) 724-2519
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David B. Placek
Tustin Legacy Community Partners
Senior proj ect Manager
250 Commerce, Suite 100
Irvine, CA 92602
Facsimile: (949) 453-8994
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Lennar Homes of California
Jim Werkmeister
7030 Trabuco Road, Building 83
Irvine, California 92618
Facsimile: (949) 551-1186
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Glen Worthington, Manager of Planning
Orange County Great Park Corporation
P.O. Box 19575
Irvine, CA 92623-9575
Facsimile: (949) 724-7407
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IN WITNESS WHEREOF, the PARTIES hereto have executed this AMENDMENT the day and
year first above written:
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Amendment No.1 to Agreement No.D99-128
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COUNTY OF ORANGE,
a political subdivision of the State of
California
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Date:
By:
Chairman of the Board of Supervisors
ORANGE COUNTY FLOOD CONTROL DISTRICT
a body corporate and politic
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By:
Chairman of the Board of Supervisors
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APPROVED AS TO FORM:
COUNTY COUNSEL
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By:
Geoffrey K. Hunt, Deputy
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Date:
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SIGNED AND CERTIFIED THAT A COpy OF
THIS AGREEMENT HAS BEEN DELIVERED TO
THE CHAIRMAN OF THE BOARD
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By:
DARLENE J. BLOOM
Clerk of the Board of Supervisors of
Orange County, California
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Date:
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Date:
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APPROVED AS TO FORM:
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City Clerk
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Amendment No.1 to Agreement No.D99-128
CITY OF COSTA MESA
By:
Mayor
City Attorney of Costa Mesa
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Date:
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APPROVED AS TO FORM:
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City Clerk
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Amendment No.1 to Agreement No.D99-128
CITY OF IRVINE
By:
Mayor
City Attorney of Irvine
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Date:
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APPROVED AS TO FORM:
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City Clerk
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Amendment No.1 to Agreement No.D99-128
CITY OF LAGUNA HILLS
By:
Mayor
City Attorney of Laguna Hills
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Date:
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APPROVED AS TO FORM:
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City Clerk
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Amendment No.1 to Agreement No.D99-128
CITY OF LAGUNA WOODS
By:
Mayor
City Attorney of Laguna Woods
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Date:
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APPROVED AS TO FORM:
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City Clerk
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Amendment No.1 to Agreement No.D99-128
CITY OF LAKE FOREST
By:
Mayor
City Attorney of Lake Forest
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Date:
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APPROVED AS TO FORM:
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City Clerk
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Amendment No.1 to Agreement No.D99-128
CITY OF NEWPORT BEACH
By:
Mayor
City Attorney of Newport Beach
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Date:
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APPROVED AS TO FORM:
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ATTEST:
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City Clerk
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Amendment No.1 to Agreement No.D99-128
CITY OF ORANGE
By:
Mayor
City Attorney of Orange
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Date:
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APPROVED AS TO FORM:
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City Clerk
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Amendment No.1 to Agreement No.D99-128
CITY OF SANTA ANA
By:
Mayor
City Attorney of Santa Ana
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Date:
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APPROVED AS TO FORM:
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City Clerk
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CITY OF TUSTIN
By:
Mayor
Amendment No.1 to Agreement No.D99-128
City Attorney of Tustin
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Amendment No.1 to Agreement No.D99-128
THE IRVINE RANCH WATER DISTRICT
By:
By:
Name:
Title:
Name:
Title:
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Amendment No.1 to Agreement No.D99-128
TIlE IRVINE COMPANY
By:
By:
Name:
Title:
Name:
Title:
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Amendment No.1 to Agreement No.D99-128
CALIFORNIA DEPARTMENT OF TRANSPORTATION
By:
By:
Name:
Title:
Name:
Title:
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Amendment No.1 to Agreement No. 099-128
TUSTIN LEGACY COMMUNITY PARTNERS, LLC
a Delaware limited liability company
By:
By:
Susan Lindquist
Director of Community Development
Name:
Title:
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Amendment No.1 to Agreement No. 099-128
Lennar Homes of California,
a Developer Member of Heritage Fields Limited
Liability Company
By:
By:
Name:
Title:
Name:
Title:
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Amendment No.1 to Agreement No.D99-128
GREAT PARK CORPORATION,
a California non-profit organization
By:
By:
Name:
Title:
Name:
Title:
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EXHIBIT A
COST-SHARE FOR PROGRAM PARTICIPANTS
TABLE A-1: AGREEMENT 099-128 COST-SHARE FORMULA
'88% is further cost-shared as shown in Table A-2
TABLE A-2: COST-SHARE FORMULA FOR ORIGINAL PARTIES (88% FROM TABLE A-1)
Urban
75%'
Costa Mesa
Irvine
laguna Hills
La9una Woods
lake Forest
Newport Beach
Orange
Santa Ana
Tustin
County of Orange
O.C. Fiood Controi District
The irvine Company
Irvine Ranch Water District
Open Space/Undefined Areas
Open Space/Undefined Areas
12.5%'
12.5%'
, Includes all incorporated cities in the Newport Bay watershed and the County of Orange and Orange County Flood Control
District. The percentage breakdown for each Is based on the existing NPDES funding formula which is based on a weighted
percentage of population and land area.
, Includes all sources that do not fall in other categories such as sewage spills, atmospheric deposition. rising groundwater,
etc.
EXHIBIT C
Nutrient I Newport Bay Nutrient TMDL Dissolved Oxygen and Algae Distribution Studyl
ProP. 13 Grant Matching Funds $
Nutrient I Nutrient Monitoring and Data Collection (TMDL Implementation Plan
Section 2.c.1 Regional Nutrient Monitoring Program
TIiIM!!Ii.'
Toxics I Regional MonIToring p,
ram
Toxics I Selenium Source Stud
Fecal I Fecal Colirorm TMDL 2003-2004 Data Analysis (TMDL Implementation Plan
Collrorm Section 3.aji.a
Prop. 13 Fecal Colirorm Stud
Fecal
Colirorm I Shellfish Harvesting Benefic;al Use Additional Studies
:mMIIlli:Tml
EXHIBIT C
NSMP Budget Calculation
NSMP Program Budget FY 2005-06
Retroactive Payments (New Participants)*
Cost
Net NSMP Budqet FY 2005-06
$
~
$
Contributions By Funding Agreement
% of NSMP
Cost
Agreement D99-128 Cost-Share **
Outside Funding ***
99.0%
1.0%
$
$
Total NSMP Contributions
$
* = New Participants in the NSMP are required to fund all program
activities, retroactive to FY 2005-06
** = Budget amountfor NSMP in Table C-1.
*** = Golden State Water Company (1%), Nexus (TBD%), and any future funding
partners (if applicable)