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Home My WebLink About08 ADOPT RESOLUTION NO. 21-58 TO ACCEPT IMPROVEMENTS FOR THE JOINT PROJECT WITH THE COUNTY DocuSign Envelope ID: E8CAAF1B-5DC4-4FB1-B79D-E9F13046CABF AGENDA REPORT Ree ewendald m �� City Manager o5 Finance Director �a MEETING DATE: AUGUST 3, 2021 TO: MATTHEW S. WEST, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: ADOPT RESOLUTION NO. 21-58 TO ACCEPT IMPROVEMENTS FOR THE JOINT PROJECT WITH THE COUNTY OF ORANGE FOR STREET MAINTENANCE AND CONCRETE REPAIRS WITHIN SHARED BOUNDARY AREAS— PHASE 1, CIP NO. 70019 AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION SUMMARY Construction of the joint project with the County of Orange and City of Tustin for street maintenance and concrete repairs located at shared boundaries - Phase 1 (CIP No. 70019) has been completed to the satisfaction of the City Engineer and is now ready for City Council acceptance. RECOMMENDATION It is recommended that the City Council take the following actions: 1. Adopt Resolution No. 21-58 accepting the construction of the Joint Project with the County of Orange and City of Tustin street maintenance and concrete repairs within shared boundary areas - Phase 1, CIP No. 70019; and 2. Authorize the City Engineer to execute and file the Notice of Completion with the Orange County Recorder's Office. FISCAL IMPACT The final construction cost for the Joint Project with the County of Orange and City of Tustin street maintenance and concrete repairs within shared boundary areas — Phase 1, CIP No. 70019 is $171,020.49. Sufficient funds were budgeted and appropriated in the Capital Improvement Program. The project is part of the City's ongoing Maintenance of Effort (MOE) obligation to maintain eligibility for Renewed Measure M (M2) funding and is funded through a combination of General Fund (Fund 200) and Measure M2 Fair Share (Fund 139). CORRELATION TO THE STRATEGIC PLAN Rehabilitation of roadways and repair of sidewalks contribute to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #5, which among other items, is to ensure continuous maintenance and improvement of public facilities. Second is implementation of Goal D, Strategy#2 by working collaboratively with agencies to address issues of mutual interest and concern. DocuSign Envelope ID: E8CAAF1B-5DC4-4FB1-B79D-E9F13046CABF Notice of Completion for the Joint Project with the County of Orange and City of Tustin for Street Maintenance and Concrete Repairs—Phase 1, CIP No. 70019 August 3, 2021 Page 2 DISCUSSION On January 19, 2021, the City Council adopted Resolution No. 21-04 authorizing the use of Ordinance No. 1438 and authorizing award of a construction contract. To more efficiently acquire construction services, the City piggy-backed on the County of Orange's Cooperative Purchasing Program which utilized their Job Order Contract (JOC) Master Agreement for Pavement Maintenance. Phase 1 of the project was awarded to RJ Noble Company. The County took the lead for the project and the joint work was aligned and coordinated with the annual maintenance plans for both jurisdictions. The jurisdictions worked together to provide a cohesive rehabilitation project for the residents within the shared boundary areas. The project was planned to be constructed in 2 phases with 2 different contractors. The first phase (CIP 70019) started in April 2021 and was completed in June 2021. It focused on localized street repairs and concrete repair work. The second phase (CIP 70020) is anticipated to start construction Fall 2021 and will focus on slurry and street rehabilitation work. The project is located on streets with shared boundaries with the County of Orange: Wass Street, Irvine Boulevard, Red Hill Avenue, Melvin Way, Woodland Drive, Riverford Road, Nixon Circle, Browning Avenue and Bryan Avenue. Yrr Vrf Stack, P.E. Public Works/City Engineer Attachment(s): 1. Resolution No. 21-58 2. Location Map S]City Council Items12021 Council Items100-03.20211NOC-JOC Joint County Phase hNOC staff report-JOC Joint County Phase 1(CIP 70019)-RJ Nohle.d— DocuSign Envelope ID: E8CAAF1 B-5DC4-4FB1-B79D-E9F1 3046CABF ATTACHMENT 1 Resolution No. 21-58 DocuSign Envelope ID: E8CAAF1B-5DC4-4FB1-B79D-E9F13046CABF RESOLUTION NO. 21-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND AUTHORIZING THE RECORDATION OF THE NOTICE OF COMPLETION JOINT PROJECT WITH THE COUNTY OF ORANGE AND CITY OF TUSTIN STREET MAINTENANCE AND CONCRETE REPAIRS WITHIN SHARED BOUNDARY AREAS — PHASE 1 , CIP 70019 WHEREAS, RJ Noble Company., having a contract with the City of Tustin to construct the hereinafter described public works and improvement; and WHEREAS, the City Engineer has duly certified to the construction and completion of said public improvement hereinafter mentioned in a manner satisfactory to the City Council of the City of Tustin; and WHEREAS, the City Council finds that said contractor has completed said public improvement hereinafter more particularly described in accordance with the provisions of the contract documents and the Notice of Completion, and acceptance of said public works and improvement should be filed and payment of the balance due said contract authorized in accordance with the contract documents; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that said public works and improvement is found to be complete, and the same is hereby accepted. Said public works and improvement is more particularly described as follows.. JOINT PROJECT WITH THE COUNTY OF ORANGE AND CITY OF TUSTIN STREET MAINTENANCE AND CONCRETE REPAIRS WITHIN SHARED BOUNDARY AREAS — PHASE 1 , CIP 70019 BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is hereby authorized to execute and file a Notice of Completion for the acceptance of said public works and improvement described herein as required by law. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 3rd day of August 2021 . Resolution 21-58 Page 1 of 2 DocuSign Envelope ID: E8CAAF1B-5DC4-4FB1-B79D-E9F13046CABF LETITIA CLARK Mayor ATTEST: ERICA N. YASUDA, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 21-58 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 3rd day of August, 2021 by the following vote: COUNCILMEMBERS AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSTAINED: COUNCILMEMBERS ABSENT: ERICA N. YASUDA, City Clerk Resolution 21-58 Page 2 of 2 DocuSign Envelope ID: E8CAAF1 B-5DC4-4FB1-B79D-E9F1 3046CABF ATTACHMENT 2 Location Map -� �'I,L ---- --- ----- -------------- -� — — -, i s i it / y' r o w �� o xi� ai �---------- � 1EF �E - - �►� - ' e_— LVNw k .-- IINNINI 1111 le LEGEND x '' � \� �MICROSURFAgNO pc ee RAP SLURRY - -- � �� T �- EAST TUSTIN SERVICE AREA LOCATION MAP �'I —LEI '° (PAVEMENT TREATMENTS FOR CITY OF TUSTIN)U'°"TE-"17202`