HomeMy WebLinkAbout15 DESIGNATION OF VOTING DELEGATES - LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE DocuSign Envelope ID: E8CAAF1 B-5DC4-4FB1-B79D-E9F1 3046CABF
15
Agenda Item
AGENDA REPORT Reviewed: °S
City Manager
Finance Director N/A
MEETING DATE: AUGUST 3, 2021
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MATTHEW S. WEST, CITY MANAGER
SUBJECT: DESIGNATION OF VOTING DELEGATES AND ALTERNATES —
LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE
SCHEDULED FOR SEPTEMBER 22-24, 2021 (SACRAMENTO)
SUMMARY:
In order to vote at the Annual Business Meeting, the City Council must designate a voting
delegate and up to two alternate voting delegates, one of whom may vote in the event that the
designated voting delegate is unable to serve in that capacity.
RECOMMENDATION:
Pleasure of the City Council.
FISCAL IMPACT:
The voting delegate and alternates are required to be registered to attend the conference and be
present in order to cast a vote. Therefore; the fiscal impact is limited to the cost of the conference
registration.
BACKGROUND:
The League of California Cities Annual Conference is scheduled for September 22-24, 2021 .
An important part of the Annual Conference is the Annual Business Meeting (during General
Assembly) scheduled on Friday, September 24. At this meeting, the League membership
considers and takes action on resolutions that establish League policy.
The League of California Cities provided the attached procedures to ensure the integrity of the
voting process at the Annual Business Meeting.
Attachment: Annual Conference Voting Procedures
DocuSign Envelope ID: E8CAAF1B-5DC4-4FB1-B79D-E9F13046CABF
LEAGUE
OF CALIFORNIA
CITIES
Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one.vote on matters pertaining to
Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference,each city
council may designate a voting delegate and up to two alternates;these individuals are
i
identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate,or alternates,may
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates), and who have picked up their city's voting card by providing a signature to i
the Credentials Committee at the Voting Delegate Desk,may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote,a city official must have in their possession the city's voting
card and be registered with the Credentials Committee. The voting card may be transferred
freely between the voting delegate and alternates,but may not be transferred to another city
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6. Voting Area at Business Meeting. At the Business Meeting,individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute,the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.