HomeMy WebLinkAbout13 HVAC SERVICE CONTRACT 04-17-06
AGENDA REPORT
MEETING DATE: APRIL 17, 2006
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: CONTRACT AMENDMENT FOR MAINTENANCE AND REPAIR
SERVICES OF THE CITY'S HVAC SYSTEMS WITH BARR
ENGINEERING, INC.
SUMMARY
Approval of the second contract amendment with Barr Engineering, Inc., will extend the
Agreement for Heating, Ventilating, Refrigeration, and Air Conditioning (HVAC) Systems
Maintenance and Repair Services for the period from July 1, 2006 to June 30, 2007, and
provide an annual price increase of 4.0%.
RECOMMENDATION
It is recommended that the City Council approve the second amendment to the Contract
Agreement between Barr Engineering, Inc., and the City of Tustin for Heating, Ventilating,
Refrigeration, and Air Conditioning (HVAC) Systems Maintenance and Repair Services,
subject to City Attorney approval.
FISCAL IMPACT
Adequate funds will be requested in the 2006/2007 Fiscal Year's budget to cover the
proposed 4.0% adjustment.
DISCUSSION
The City has contracted with Barr Engineering, Inc., since September 1, 2004 for Heating,
Ventilating, Refrigeration, and Air Conditioning (HVAC) Systems Maintenance and Repair
Services for City and Water Operations facilities. The original Agreement was for a 9-month
period with three 1-year extensions available to the City. This contract amendment would
extend the Agreement for the second time from July 1, 2006 through June 30, 2007 and
would grant the contractor a 4.0% increase which is less than the 4.4% adjustment in the
Consumer Price Index. The contractor will be compensated a sum not to exceed
$15,028.80 for the period from July 1,2006 through June 30, 2007 or $1 ,252.40 per month.
Contract Amendment for Maintenance and Repair Services of the City's HVAC Systems
with Barr Engineering, Inc.
April 17, 2006
Page 2
Barr Engineering, Inc., has provided consistent service of a reasonable quality over the last
year, and has been very responsive in the correction of any service that was not up to City
standards. The implementation of this extension will allow the contractor to continue to
provide the same quality and responsiveness the City has previously received.
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
TDS: WA ccg: Second contract amend HVAC - Barr Eng. 4-17-06.doc
Attachment
SECOND AMENDMENT TO
CONTRACT AGREEMENT
THIS SECOND AMENDMENT is entered into this _ day of 2006, by and
between the City of Tustin, a Municipal Corporation (herein referred to as "City"), and
Barr Engineering, Inc., a California Corporation, (herein referred to as "Contractor").
This Amendment is made with reference to the following:
A. WHEREAS, City and Contractor entered into an Agreement dated
September 1, 2004, the "Agreement", wherein Contractor agreed to perform
heating, ventilation, and air conditioning (HVAC) services in accordance with the
Agreement and specifications entitled "Heating, Ventilating, Refrigeration, and Air
Conditioning Systems Maintenance and Repair Program - September 1, 2004
through June 30, 2005";
B. WHEREAS, the initial term of the Agreement was 9 months with the option
to be extended for three additional one-year terms by written agreement of the
parties;
C. WHEREAS, City and Contractor entered into the first amendment to the
Agreement on July 1, 2005 and extended the Agreement until June 30, 2006.
D. WHEREAS, City and Contractor desire to exercise the extension clause
pursuant to Section B, Page B-7, Paragraph 3, "Extension of Contract", to extend
the Agreement for one year;
E. WHEREAS, City and Contractor also desire to adjust Contractor's
compensation under this Agreement, to reflect a 4.0% increase effective July 1,
2006 for the 2006/2007 Fiscal Year. This increase will reflect the not-to-exceed
rise in the Consumer Price Index for Los Angeles, Orange and Riverside
Counties, pursuant to Section B, Page B-7, Paragraph 3, "Extension of Contract".
AGREEMENT
The Agreement is hereby amended as follows:
A. The term of the Agreement is extended for the second one-year extension
through June 30, 2007, unless sooner terminated pursuant to Section B,
Page B-8, Paragraph 1 "Termination of Contract Agreement".
B. City shall pay the Contractor the following sum for the period indicated.
1. From July 1, 2006 to June 30, 2007 the City shall pay the Contractor on
a monthly basis an amount equal to $1,252.40.
C. Except as expressly amended by this second amendment, all other terms
and conditions of the Agreement and all attachments and exhibits thereto,
shall remain in full force and effect.
IN WITNESS WHEREOF, the parities have hereunto set their hands and seals
the year and date first above written.
THE CITY OF TUSTIN
BY:
(Seal)
Mayor of the City of Tustin
ATTEST:
City Clerk of the City Tustin
APPROVED AS TO FORM
City Attorney
Date
APPROVED AS TO CONTENT:
Public Works Director
Date
Firm Name:
CONTRACTOR
Barr Engineering, Inc.
(Seal)
BY:
Pete Buongiorno
TITLE: President
ATTACH PROPER NOTARY ACKNOWLEDGEMENT FOR SIGNATURES OF AUTHORIZED PERSON (S)