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Home My WebLink About08 NOC NEWPORT AVE 05-15-06AGENDA REPORT MEETING DATE: MAY 15, 2006 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION TO FILE THE NOTICE OF COMPLETION FOR THE NEWPORT AVENUE REHABILITATION PROJECT (CIP NO. 7165), THE SYCAMORE AVENUE SIDEWALK ENHANCEMENT PROJECT (CIP NO. 7185), AND THE WALNUT AVENUE SIDEWALK ENHANCEMENT PROJECT (CIP NO. 7186) SUMMARY Construction of the Newport Avenue Rehabilitation Project between Sycamore Avenue and McFadden Avenue (CIP No. 7165), the Sycamore Avenue Sidewalk Enhancement Project (CIP No. 7185), and the Walnut Avenue Sidewalk Enhancement Project (CIP No. 7186) have been completed to the satisfaction of the City Engineer and are now ready for City Council acceptance. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 06-46 accepting the Newport Avenue Rehabilitation Project between Sycamore Avenue and McFadden Avenue (CIP No. 7165), the Sycamore Avenue Sidewalk Enhancement Project (CIP No. 7185), and the Walnut Avenue Sidewalk Enhancement Project (CIP No. 7186), and authorizing the recordation of the Notice of Completion, and direct the City Clerk to: 1. Release the Labor and Materials Bond not sooner than thirty-five (35) days after the date of recordation of the Notice of Completion; and 2. Release the Faithful Performance Bond not sooner than one year after the date of recordation of the Notice of Completion; and Assuming to claims or stop payment notices are filed, it is further recommended that thirty-five (35) days after the date of recordation of the Notice of Completion, the City Council authorize payment of the final 10% retention in the amount of $51,730.12 to Silvia Construction, Inc. The total final construction contract cost for the project is $517,301.17 Acceptance of Public Improvements and Authorization to File the Notice of Completion for the Newport Avenue Rehabilitation Project (CIP No. 7165), the Sycamore Avenue Sidewalk Enhancement Project (CIP No. 7185), and the Walnut Avenue Sidewalk Enhancement Project (CIP No. 7186) May 15, 2006 Page 2 FISCAL IMPACT The final construction contract cost for the combined Newport Avenue Rehabilitation Project, the Sycamore Avenue Sidewalk Enhancement Project, and the Walnut Avenue Sidewalk Enhancement Project is $517,301.17. The project was funded by a combination of Measure "M" Turnback funds, Gas Tax funds, and Community Development Block Grant (CDBG) funds. Project construction, along with design and construction management, has increased the City's infrastructure assets by $588,263. The increased infrastructure valuation will be added to the City's infrastructure inventory as required by Statement 34 of the Governmental Accounting Standards Board (GASB 34). Detailed cost information is shown on the attached GASB 34 Infrastructure Inventory Valuation Forms. BACKGROUND AND DISCUSSION The Newport Avenue Rehabilitation Project (CIP No. 7165), the Sycamore Avenue Sidewalk Enhancement Project (CIP No. 7185), and the Walnut Avenue Sidewalk Enhancement Project (CIP No. 7186) were completed on March 31,2006. All of the work for these projects has been completed to the satisfaction of the City Engineer and is now ready for City Council acceptance. Tim D. Serlet Director of Public Works/City Engineer Dana R. Kasdan Engineering Services Manager Attachments: Resolution No. 06-46 Location Exhibit GASS 34 Infrastructure Inventory Valuation Fonn S:\City Councilltems\2006 Councilltems\NOC Newport Rehab (CIP 7165.7185 & 7186) Reso.06-46.doc RESOLUTION NO. 06-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND AUTHORIZING THE RECORDATION OF THE NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE NEWPORT AVENUE REHABILITATION PROJECT (CIP NO. 7165), THE SYCAMORE AVENUE SIDEWALK ENHANCEMENT PROJECT (CIP NO. 7185), AND THE WALNUT AVENUE SIDEWALK ENHANCEMENT PROJECT (CIP NO. 7186) WHEREAS, Silvia Construction, Inc., having a contract with the City of Tustin to construct the hereinafter described public works and improvement; and WHEREAS, the City Engineer has duly certified to the construction and completion of said public improvement hereinafter mentioned in a manner satisfactory to the City Council of the City of Tustin; and WHEREAS, the City Council finds that said contractor has completed said public improvement hereinafter more particularly described in accordance with the provisions of the contract documents and the Notice of Completion, and acceptance of said public works and improvement should be filed and payment of the balance due said contract authorized in accordance with the contract documents; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that said public works and improvement is found to be complete, and the same is hereby accepted. Said public works and improvement is more particularly described as follows: Newport Avenue Rehabilitation Project between Sycamore Avenue and McFadden Avenue (CIP No. 7165), the Sycamore Avenue Sidewalk Enhancement Project (CIP No. 7185), and the Walnut Avenue Sidewalk Enhancement Project (CIP No. 7186) BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is hereby authorized to execute and file a Notice of Completion for the acceptance of said public works and improvement described herein as required by law. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 15111 day of May 2006. Doug Davert, Mayor ATTEST: City Clerk z Z I- w 0 ::l !d: (f) z ::::> w w ;;:: U I- ~ z ,. 0 u.. < z 0 z w .....J 0 Cl ~ I- ~ Cl < ~ 0 <l: U w u. ,. () W ::2; U ""') 0 c:: a.. \ 3nN3N.' 'v'N30VS\t'd ,. '" o AVM33Jj,j ..-JjS ~ It') CD ..- I"- o Z a.. 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CITY OF TUSTIN GASB 34 INFRASTRUCTURE INVENTORY VALUATION FORM Department: Public Works Division: Enqineerinq Prepared by: Bennv Tenkean Phone/Extension: 714/573-3161 Date Prepared: Mav 15, 2006 Description of the Asset: Newport Avenue between Svcamore Avenue and McFadden Avenue Date: D Acquired ~ Constructed D Removed: March 31,2006 Basis of Valuation: (Please check one) ~ Actual Cost (should include design, construction mgmt, fees, transportation, etc.) D Estimated Cost If Estimated Cost, describe the method used: Quantity: Description Quantitv Total Amount Asphalt Concrete Pavement Concrete Sidewalk / Ramp Concrete Curb & Gutter 250,222 SF 2,155 SF 360 LF $429,590 $41,191 $15.210 $485,991 TOTAL Source of Document /Information: Actual Contract Cost Total Valuation Amount $485,991 S:IGASBIGASB - CIP 7165.doc CITY OF TUSTIN GASB 34 INFRASTRUCTURE INVENTORY VALUATION FORM Department: Public Works Division: Enqineerinq Prepared by: Benny Tenkean Phone/Extension: 714/573-3161 Date Prepared: May 15, 2006 Description of the Asset: Sycamore Avenue Sidewalk Enhancement Date: 0 Acquired [8] Constructed 0 Removed: March 31, 2006 Basis of Valuation: (Please check one) [8] Actual Cost (should include design, construction mgmt, fees, transportation, etc.) o Estimated Cost If Estimated Cost, describe the method used: Quantity: Description Quantitv Total Amount Concrete Sidewalk / Ramp 684 SF ~28.300 $28,300 TOTAL Source of Document /Information: Actual Contract Cost Total Valuation Amount $28,300 S:IGASBIGASB - CIP 7165.doc CITY OF TUSTIN GASB 34 INFRASTRUCTURE INVENTORY VALUATION FORM Department: Public Works Division: Enaineerina Prepared by: Bennv Tenkean Phone/Extension: 714/573-3161 Date Prepared: Mav 15, 2006 Description of the Asset: Walnut Avenue Sidewalk Enhancement Date: 0 Acquired [gJ Constructed 0 Removed: March 31, 2006 Basis of Valuation: (Please check one) [gJ Actual Cost (should include design, construction mgmt, fees, transportation, etc.) o Estimated Cost If Estimated Cost, describe the method used: Quantity: Description Quantity Total Amount Concrete Sidewalk I Ramp Concrete Curb & Gutter 5,859 SF 63 LF $71,326 $2,646 $73,792 TOTAL Source of Document I Information: Actual Contract Cost Total Valuation Amount $73,972 S:IGASBIGASB - CIP 7165.doc