HomeMy WebLinkAbout10 PURCHASE RIDING LAWNMOWER 06-05-06AGENDA REPORT
MEETING DATE: JUNE 5, 2006
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: AUTHORIZATION FOR THE STATE TO PURCHASE ONE RIDING
LAWNMOWER
SUMMARY
Approval of Resolution No. 06-61 will authorize the General Services Department of the State
of California to purchase one current model year riding lawnmower on behalf of the City of
Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution NO.06-61 authorizing the General
Services Department of the State of California to purchase one current model year riding
lawnmower on behalf of the City of Tustin.
FISCAL IMPACT
Adequate funds are currently available in the Lease Fund Budget (Account # 84-801-9740) for
the replacement of one riding lawnmower. The total cost of $12,262.53 includes all discounts,
taxes and state fees.
DISCUSSION
The purchase of this riding lawn mower is for the replacement of an existing riding lawn mower in
the Field Services Landscape Division. The unit being replaced was scheduled for replacement
in 2004. The replacement of this lawnmower will increase the efficiency of the Landscape
Division and minimize the maintenance cost.
Each year the state bids and awards vehicles and equipment contracts to various dealerships
throughout the state. Since the State buys in large volume they are able to receive a more
competitive price for vehicles and equipment than the City. Staff reviewed published prices
obtained from local vendors and compared these prices to those contained in the State
contract. Staff contacted a number of local dealers in the area and received the following prices
for a like equipped riding lawn mower. The prices listed below include all taxes, applicable fees,
rebates and early payment discount.
Authorization for the State to Purchase one Riding Lawnmower
One Riding Lawnmower
Vendor
State
Contract
Riding
Mower
Total
Cost
Bob Hicks Turf Equipment
Grasshopper Company
E.G. Babcock Company
. YES
NO
NO
$12,262.53
$ 14,964.93
$ 15,902.07
$12,262.53
$14,964.93
$15,902.07
. State Contract pricing includes 2.48% State Fee and a 2% Discount for payment within
10 Days.
As a result of the comparison, the most cost-effective option for the City is to purchase the new
lawn mower through the General Services Department of the State of California at a total cost of
$12,262.53 from Bob Kicks Turf Equipment, Placentia CA.
Approval of the attached resolution allows the City to utilize the State's purchasing program to
obtain one riding lawn mower as Specified at a substantially lower cost than the City can obtain
on its own. It also designates the City Manager as the public official authorized to execute this
request on behalf of the City.
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Altowaiji
Field services Manager
TDS: WA: ecg: Authorization for State to purchase 1 riding mower & Rase #06-61.doc
Attachmen!
RESOLUTION NO. 06-61
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS.
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase one current model year riding
lawnmower for and on behalf of the City of Tustin pursuant to Section 10324 of the
California Public Contract Code, and that Mr. William A. Huston, City Manager, is
hereby directed to sign and deliver all necessary requests and other documents in
connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
5th day of June 2006.
Doug Davert, Mayor
ATTEST:
City Clerk