HomeMy WebLinkAbout08 APPROVAL OF PLANS & SPECS FOR TUSTIN FAMILY AND YOUTH CENTER COURTYARD IMPROVEMENTS DocuSign Envelope ID: D7F3131 B8-F671-4BAF-B089-C5AD160135C913
Agenda Item 8_
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Reviewed:
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AGENDA REPORT City Manager °S
Finance Director �a
MEETING DATE: SEPTEMBER 21 , 2021
TO: MATTHEW S. WEST, CITY MANAGER
FROM: CHAD W. CLANTON, DIRECTOR, PARKS AND RECREATION
SUBJECT: APPROVAL OF PLANS & SPECIFICATIONS AND AUTHORIZATION TO
ADVERTISE FOR BIDS FOR TUSTIN FAMILY AND YOUTH CENTER
COURTYARD IMPROVEMENTS (CIP No. 10085)
SUMMARY:
This project includes improvements to the Tustin Family and Youth Center to convert a
portion of the parking lot to outdoor programmable space, as well as improve ADA
access, upgrade the shade structure fabric, and repaint the building exterior.
RECOMMENDATION:
Staff recommends that the City Council approve Resolution No. 21-80, approving plans
and specifications for the Tustin Family and Youth Center Courtyard Improvements
project (CIP No. 10085) and authorizing the City Clerk to advertise for bids.
FISCAL IMPACT:
The total estimated cost for the Tustin Family and Youth Center Courtyard Improvements
is $95,200. The project is funded with Park Development dollars as part of the 2021-2022
Capital Improvement Program.
CORRELATION TO THE STRATEGIC PLAN:
This project advances Goal A of the City of Tustin Strategic Plan regarding Economic and
Neighborhood Development by providing opportunities for expanded recreational
activities.
BACKGROUND:
Opened in 1997, the Tustin Family and Youth Center (14722 Newport Avenue) is a
6,000 square foot facility designed to serve the specialized needs of the residents of
southwest Tustin. The center provides a full range of family and youth-oriented social,
educational, and recreational programs, and serves as a resource/referral center for
families in need, youth-at-risk, and for individuals seeking self-improvement and
vocational opportunities.
In order to serve the large number of clients registered in the various programs and
services hosted at the Tustin Family and Youth Center, staff has developed creative
ways to maximize the available space, both indoors and outdoors. One example is the
DocuSign Envelope ID: D7F3131 B8-F671-4BAF-B089-C5AD160135C913
use of the parking lot as a space for the after school and summer day camp programs,
food distributions, and special events. Converting three parking stalls on the north side
of the parking lot into a multi-use courtyard will expand the programmable space
available with a safer and more aesthetically pleasing location to continue serving the
southwest Tustin community. The project also includes ADA access improvements, the
replacement of the existing shade structure fabric, landscape improvements, and
repainting the building exterior.
The Community Services Commission has identified this project as next in line on their
seven-year CIP priority list.
The tentative project schedule is as follows:
Authorization to Bid September 21 , 2021
First Legal Advertisement September 30, 2021
Second Legal Advertisement October 7, 2021
Bid Opening November 3, 2021
Award of Contract November 16 2021
Notice to Proceed December 15, 2021
Construction Completion January 26, 2022
Respectfully submitted,
�IIDocuSddigned by:
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Chad W. Clanton, Director
Parks & Recreation
Attachment: City Council Resolution No. 21-80
DocuSign Envelope ID: D7F3131 B8-F671-4BAF-B089-C5AD160135C913
RESOLUTION NO. 21-80
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE TUSTIN
FAMILY AND YOUTH CENTER COURTYARD IMPROVEMENTS (CIP
No. 10085)
WHEREAS, it is the intention of the City of Tustin to convert a portion of the
parking lot to outdoor programmable space, as well as improve ADA access, upgrade
the shade structure fabric, and repaint the building exterior at Tustin Family and Youth
Center, 14722 Newport Avenue, and;
WHEREAS, the Parks and Recreation Services Department has presented
plans and specifications for the construction of said works;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications
presented by the Parks and Recreation Services Department are hereby approved as
the plans and specifications for the Tustin Family and Youth Center Courtyard
Improvements (CIP No. 10085);
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to advertise as required by law for the receipt of sealed bids or proposals for
the completion of work specified in the aforesaid plans and specifications.
PASSED AND ADOPTED by the City Council of the City of Tustin at a regular
meeting held on the 21 ST day of September, 2021 .
Letitia Clark, Mayor
ATTEST
Erica N. Yasuda, City Clerk
DocuSign Envelope ID: D7F3131 B8-F671-4BAF-B089-C5AD160135C913
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
CERTIFICATION FOR RESOLUTION NO. 21-80
Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of
Tustin, California, does hereby certify that the whole number of the members of the
City Council is five; that the above and foregoing Resolution No. 21-80 was duly and
regularly passed and adopted at a regular meeting of the City Council held on the 21St
day of September, 2021 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Erica N. Yasuda, City Clerk