HomeMy WebLinkAbout09 TUSTIN LANDSCAPE AND LIGHTING DISTRICT BUDGET ADJUSTMENT DocuSign Envelope ID: D7F3131 B8-F671-4BAF-B089-C5AD160135C913
• Agenda Item 9
AGENDA REPORT Reviewed: os
City Manager
Finance Director N/A
MEETING DATE: SEPTEMBER 21, 2021
TO: MATTHEW S. WEST, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: TUSTIN LANDSCAPE AND LIGHTING DISTRICT BUDGET ADJUSTMENT
SUMMARY
During the spring of 2021, property owners in the Tustin Landscape and Lighting District were given
the opportunity to submit a ballot in support of or opposition to increasing the annual assessment on
their properties in order to sustain the existing level of landscape maintenance and lighting service
throughout the Tustin Ranch area. Ballots were tabulated on June 15, 2021 and there was not
sufficient support from the property owners to increase assessments. The final results were provided
to the City Council at their meeting on July 20, 2021. To maintain a balanced budget, expenditures
will need to be reduced from $1,240,100 to $812,218.
RECOMMENDATION
It is recommended that the City Council:
1. Approve the amended workplan and budget adjustment outlined in this report; and
2. Authorize the Director of Public Works/City Engineer to execute a contract amendment with
Mariposa Landscapes, Inc. to reduce maintenance services provided within the Tustin
Landscape and Lighting District.
FISCAL IMPACT
Historically, the landscape maintenance and public street lighting expenses within the Tustin Ranch
area have been funded through three funding sources: 1) property owner paid assessments, 2) a
General Benefit Contribution as set forth in the annual Engineer's Report for the TLLD, and 3)
remaining construction funds in Reassessment District 95-1 (RAD 95-1). The RAD 95-1 fund will be
exhausted during FY 2020-2021. Staff has prepared a new workplan and budget for the TLLD to
ensure expenditures are in line with revenue.
CORRELATION TO THE STRATEGIC PLAN
This item contributes to the fulfillment of the City's Strategic Plan Goal C: Financial Strength by
anticipating changes in revenue and adjusting forecasts.
DISCUSSION
A comparison of the approved and recommended budgets for the TLLD is provided on the following
page. The recommended workplan and related budget focus on public safety associated with street
lighting and tree trimming and removal, retention of landscape through continued watering, and
irrigation repairs. The frequency of general landscape maintenance tasks such as mowing and
weeding will change from a 6 to 8 week schedule to a 12 to 16 week schedule, which is adjusted
DocuSign Envelope ID: D7F3131 B8-F671-4BAF-B089-C5AD160135C913
Tustin Landscape and Lighting District Budget Update
September 21, 2021
Page 2
throughout the year based on seasonal plant growth rates. Installation of new plant material,
including trees, has been removed from the budget.
BUDGET ITEM APPROVED PROPOSED
AMOUNT REDUCTION
Annual Engineer's Report $12,000 $12,000
County Assessor's Charge $2,100 $2,100
Landscape Maintenance $660,000 ($267,382) $392,618
Landscape Refurbishments $97,500 ($97,500) $0
Irrigation Repair $142,500 $142,500
Tree Maintenance $155,000 ($55,000) $100,000
Street Light Energy Arterials & Collectors $48,000 $48,000
Street Light Energy Local $7,000 $7,000
Energy for Irrigation Controls $16,000 ($8,000) $8,000
Water $100,000 $100,000
TOTAL $1,240,100 $427,882 $812,218
Staff has been working closely with Mariposa Landscapes, Inc. regarding modifications to the
contract for landscape maintenance services within the TLLD. If approved by the City Council, the
changes outlined in this report will be implemented promptly.
DoZtVof�lPublic
Stack, P.E.
Di Works/City Engineer
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