HomeMy WebLinkAbout06 AUTHORIZATION TO PURCHASE VEHICLES DocuSign Envelope ID: E78FEBA2-FO26-47BA-AEOC-775EC6A6157B
• Agenda Item 6
AGENDA REPORT Reviewed: os
-M 5W
City Manager
6Finance Director N/A
MEETING DATE: OCTOBER 5, 2021
TO: MATTHEW S. WEST, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AUTHORIZATION TO PURCHASE VEHICLES
SUMMARY
Staff is requesting City Council authorization to purchase three (3) Hyundai IONIQ Hybrid vehicles
in lieu of the Toyota Prius authorized by the City Council on August 17, 2021.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 21-77 authorizing the Department of
General Services of the State of California Contract # 1-18-23-10F to purchase three (3) Hyundai
IONIQ Hybrid from U.S. Fleet Source.
FISCAL IMPACT
Sufficient funds have been budgeted and appropriated for the purchase of three (3) electric and/or
hybrid vehicles using the AB 2766 Motor Vehicle Subvention Program Fund (Fund133).
CORRELATION TO THE STRATEGIC PLAN
The recommended actions contribute to the fulfillment of the City's Strategic Plan Goal B, Public
Safety and Protection of Assets, ensuring that Tustin is an attractive, safe and well-maintained
community. Utilization of the AB 2766 funding falls under Goal C pertaining to financial strength
and under Goal D pertaining to working collaboratively with agencies within and outside the City on
issues of mutual interest and concern in that the Program provides funding for State mandated
emission reduction projects and programs.
DISCUSSION
On August 17, 2021, City Council approved the purchase of five (5) City pool cars utilized by Public
Works, Community Development, and Finance be replaced with vehicles that meet the goal and
intent of carrying out a local vehicle emission reduction program supported by the use of the Motor
Vehicle Subvention Funds (AB 2766).
Staff attempted to order three Toyota Prius' after Council authorization and learned that Toyota is
not taking any new fleet orders for calendar years 2021 and 2022. Comparable alternatives were
researched and staff found the Hyundai IONIQ Hybrid will meet the needs of the City in lieu of the
Toyota Prius'. Staff requested Tustin Hyundai provide a quote for the vehicles, however, the dealer
declined.
Staff recommends the City Council adopt Resolution No. 21-77 authorizing the Department of
General Services of the State of California Contract # 1-18-23-10F to purchase three (3) Hyundai
DocuSign Envelope ID: E78FEBA2-FO26-47BA-AEOC-775EC6A6157B
Authorization to Purchase Vehicles
October 5, 2021
Page 2
IONIQ Hybrid vehicles from U.S. Fleet Source, pursuant to Tustin Municipal Code Section 1625c.
US Fleet Source has confirmed its availability for future orders.
Wtr
tack, P.E.
ublic Works/City Engineer
Attachments: 1. Resolution No. 21-77
2.Quote
DocuSign Envelope ID: E78FEBA2-FO26-47BA-AEOC-775EC6A6157B
ATTACHMENT 1
Resolution No. 21-77
DocuSign Envelope ID: E78FEBA2-FO26-47BA-AEOC-775EC6A6157B
RESOLUTION NO. 21-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1625, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the State Department of General Services;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase three hybrid vehicles utilizing
contract number 1-18-23-1 OF for and on behalf of the City of Tustin pursuant to Section
10324 of the California Public Contract Code, and that Mr. Matthew S. West, City
Manager, is hereby directed to sign and deliver all necessary requests and other
documents in connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 5t" day of October, 2021 .
LETITIA CLARK
Mayor
ATTEST:
ERICA N, YASUDA
City Clerk
DocuSign Envelope ID: E78FEBA2-FO26-47BA-AEOC-775EC6A6157B
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is
five; that the above and foregoing Resolution No. 21-77 was duly and regularly passed and
adopted at a regular meeting of the City Council held on the 5t" day of October, 2021 by the
following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES;
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT
ERICA N, YASUDA
City Clerk
DocuSign Envelope ID: E78FEBA2-FO26-47BA-AEOC-775EC6A6157B
ATTACHMENT 2
Quote
DocuSign Envelope ID: E78FEBA2-FO26-47BA-AEOC-775EC6A6157B
FLEET VEHICLE SOURCE QUOTE
979 S VILLAGE OAKS DR
COVINA, CA 91724 office 626-228-3077 fax 626-416-3064
SOLD TO:
City of Tustin
300 Centennial Way 4,dwl Quote Number COT090721
Tustin, CA 92780 U.S. FLEET SOURCE Date 9/7/2021
Roger Bell Veteran Owned Small Business
Rbell(o)tustinca.orq Supplier ID Number BID0056140
714-573-3363 Contract Number 1-18-23-1 OF
SHIPPED TO: Line Item 22
Same Seller's Permit 103-097044
Sales Tax Rate: 7.75%
QUANTITY DESCRIPTION UNIT PRICE AMOUNT
3 2022 Hyundai IONIQ Hybrid Blue w/carpeted floor mats $ 21,588.80 $ 64,766.40
3 White Exterior Paint $ 400.00 $ 1,200.00
3 Additional Key/Fob (1 per vehicle) $ 420.00 $ 1,260.00
3 CA Doc Fee $ 85.00 $ 255.00
3 Transportation $ 100.00 $ 300.00
3 Electronic Filing Fee/Exempt Plates $ 30.00 $ 90.00
12 CA Tire Fee $ 1.75 $ 21.00
SUBTOTAL $ 67,892.40
THANK YOU FOR YOUR BUSINESS! TAX $ 5,229.81
TOTAL $ 73,122.21
DIRECT ALL INQUIRIES TO: PAY THIS
sales(a)usfleetsource.com AMOUNT
626-228-3077