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Home My WebLink About05 APPROVE PLANS AND SPECS FOR ROADWAY REHAB ON BRYAN AVENUE DocuSign Envelope ID:4ABF8B99-456E-4E76-BAA2-3644DBA66AA4 • Agenda Item 5D =j AGENDA REPORT Reviewed: D5W City Manager DS Finance DirectorLJ__11 MEETING DATE: OCTOBER 19, 2021 TO: MATTHEW S. WEST, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR ROADWAY REHABILITATION ON BRYAN AVENUE BETWEEN RED HILL AVENUE AND BROWNING AVENUE AND ON RED HILL AVENUE BETWEEN IRVINE BOULEVARD AND MELVIN WAY (CIP NO. 70020) SUMMARY The plans and specifications for the Roadway Rehabilitation on Bryan Avenue from Red Hill Avenue to Browning Avenue and Red Hill Avenue from Irvine Boulevard to Melvin Way have been prepared and the project is now ready for bid. This project replaces phase 2 of the Joint Project with the County of Orange for Roadway Maintenance within Shared Boundary Areas that was approved by the City Council on January 19, 2021. The contractor selected by the County supplied the City with a bid that was higher than the County's Job Order Contracting pricing, and therefore does not meet the procurement requirements associated with piggybacking on the County's contract. RECOMMENDATION It is recommended that the City Council: 1. Adopt Resolution No. 21-93 approving the plans and specifications for the Roadway Rehabilitation Bryan Avenue from Red Hill Avenue to Browning Avenue and Red Hill Avenue from Irvine Boulevard to Melvin Way, CIP No. 70020, 2. Authorize the City Clerk to advertise to receive bids. FISCAL IMPACT This project is part of the City's on-going Maintenance of Effort (MOE) obligation to maintain eligibility for Measure M2 funding. A portion of FY 2020-2021 obligation was met by the joint roadway repair project (Phase 1) with the County of Orange that was approved by the City Council on January 19, 2021. The City's MOE benchmark for FY 2021-2022 is $1,697,045. This obligation will be met with a) annual roadway rehabilitation in Pavement Management for Zone 2, which was recently completed and b)this roadway rehabilitation project on Bryan Avenue from Red Hill Avenue to Browning Avenue and Red Hill Avenue from Irvine Boulevard to Melvin Way. Sufficient funds in the amount of$525,000 for the roadway rehabilitation project on joint streets with the County of Orange— Phase 2 (CIP 70020) has been included in the budget for Fiscal Year 2021- 2022 from the January 19, 2021 staff report. The engineer's estimate for the project is $400,000. DocuSign Envelope ID:4ABF8B99-456E-4E76-BAA2-3644DBA66AA4 Approve Plans and Specifications and Authorize Advertisement October 19, 2021 Page 2 CORRELATION TO THE STRATEGIC PLAN Rehabilitation of roadways and repair of sidewalks contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #5, which among other items, is to ensure continuous maintenance and improvement of transportation facilities. DISCUSSION AND BACKGROUND The original Joint Project with County of Orange for Roadway Maintenance within Shared Boundary Areas was utilizing the County of Orange's purchase order through their Job Order Contracting (JOC) Process. The JOC process is a fixed price multi-year construction contract based on established or published unit prices that enables Orange County Public Works to deliver a large number of repairs, maintenance and minor construction under a single indefinite-quantity. These are often referred to as a construction catalog or automated cost database. The JOC Phase 1 project with the County was completed in June 2021 with RJ Noble Company. The scope of work included localized street repairs, concrete repairs and crack sealing. The cost was within the JOC pricing and within the estimated cost estimate. Phase 2 of the JOC Joint Project with the. County was planned for Fall 2021. When prices were received from the contractor in July 2021, the bid received was 40% higher than the set JOC pricing and original cost estimate. As a result, in order to comply with procurement guidelines, the project is being repackaged and competitively advertised on the market. The project will focus on the Bryan Avenue Street Rehabilitation and the Red Hill Avenue Street Rehabilitation. The scope work will include asphalt concrete overlay, traffic striping, and utility adjustments. The original JOC Phase 2 project also included residential joint streets with the County, including Wass Street, Melvin Way, Woodland Drive, Riverford Road, and Nixon Circle. These residential joint streets will now be included in FY 2022-2023 Annual Maintenance Street Rehabilitation program in Zone 3. This will utilize cost savings of slurry seal with the Zone 3 planned neighborhoods. In addition, paving on Browning Avenue from Irvine Boulevard to Bryan Avenue will be delayed in order to allow the East Orange County Water District to complete their Browning Avenue sewer upgrade project, which is currently planned for construction sometime this fiscal year. The tentative schedule for construction of this project is as follows: • Authorization to Advertise for Bids......................................................10/19/2021 • First Legal Advertisement ...................................................................10/21/2021 • . Second Legal Advertisement ..............................................................10/28/2021 • Bid Opening........................................................................................11/16/2021 • Award of Contract.................................................................................12/7/2021 • Start Construction...............................................................February/March 2022 Complete Construction..........................................................................April 2022 DocuSign Envelope ID:4ABF8B99-456E-4E76-BAA2-3644DBA66AA4 Approve Plans and Specifications and Authorize Advertisement October 19, 2021 Page 3 Since this project involves the replacement and repair of existing facilities with minor modifications, it is Categorically Exempt under California Environmental Quality Act (CEQA) requirements. A Notice of Exemption has been prepared for the project, and will be recorded with the County of Orange. /114-* — - Vtec . Stack, P.E. of Public Works/City Engineer Attachment(s): 1. Resolution No. 21-93 2. Location Map DocuSign Envelope ID:4ABF8B99-456E-4E76-BAA2-3644DBA66AA4 ATTACHMENT 1 Resolution No. 21-93 DocuSign Envelope ID:4ABF8B99-456E-4E76-BAA2-3644DBA66AA4 RESOLUTION NO. 21-93 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR ROADWAY REHABILITATION ON BRYAN AVENUE BETWEEN RED HILL AVENUE AND BROWNING AVENUE AND ON RED HILL AVENUE BETWEEN IRVINE BOULEVARD AND MELVIN WAY (CIP NO. 70020) AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Roadway Rehabilitation on Bryan Avenue from Red Hill Avenue to Browning Avenue and Red Hill Avenue from Irvine Boulevard to Melvin Way, CIP No. 70020; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, the CIP No. 70020 project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA); Class 1, Section 15301: Existing Facilities; and NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Roadway Rehabilitation on Bryan Avenue from Red Hill Avenue to Browning Avenue and Red Hill Avenue from Irvine Boulevard to Melvin Way, CIP No. 70020 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 19th day of October, 2021. LETITIA CLARK Mayor ATTEST: Erica N. Yasuda City Clerk DocuSign Envelope ID:4ABF8B99-456E-4E76-BAA2-3644DBA66AA4 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 21-93 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 19th day of October, 2021 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. YASUDA City Clerk DocuSign Envelope ID:4ABF8B99-456E-4E76-BAA2-3644DBA66AA4 ATTACHMENT 2 Location Map DocuSign Envelope ID:4ABF8B99-456E-4E76-BAA2-3644DBA66AA4 LOCATION MAP Bryan Ave and Red Hill Ave Roadway Rehabilitation Project ff � g v a,w wrw n � •' k TUSTIN Wiw+ RANCH wrs•000t ♦.r. �r ,r• � r 4 TUSTIN LEGACY F NO SCALE PROJECT LOCATION Bryan Ave (Red Hill Ave to Browning Ave) and Red Hill Ave "qr C✓ (Irvine Blvd to Melvin Way) Roadway Rehabilitation Project (CIP No. 70020) �8 FILE:CIP 70020 Bryan & Red Hill Rehob.dwg