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HomeMy WebLinkAbout03 PC REPORT TRAINING POLICIES_PROCEDURES DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 • AGENDA REPORT ITEM #3 1W MEETING DATE: JANUARY 11 , 2022 TO: PLANNING COMMISSION FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: TRAINING - PLANNING COMMISSION POLICIES AND PROCEDURES OVERVIEW: An overview of the Planning Commission Policies and Procedures will be provided during this training. The Planning Commission makes local land use decisions based on the City's long-range vision for the City as established in the Tustin General Plan. The Planning Commission plays a central role in the planning process, within the City, in three (3) important ways: 1 . Ensures that the General Plan is implemented through the review and consideration of development applications; 2. Functions as the decision-making body for land use applications, including housing and project applications for new construction, remodels or land use permits; and 3. Acts as an advisory board to the City Council on projects related to planning, development and historic preservation. The Planning Commission Policies and Procedures (Attachment A) contribute to the effective operation of the Planning Commission, ensure that associated public meetings are conducted consistently in accordance with adopted Policies and Procedures, and that the actions of the Planning Commission comply with State law. The Planning Commission Policies and Procedures include seven (7) sections: Section 1 —Administration Section 2 — Conduct of Meetings and Operation of the Commission Section 3 — Meetings Section 4 — Order of Meeting Business Section 5 — Policies and Procedures for Public Hearings Section 6 — Policies and Procedures for Regular Business Section 7 — Motions and Voting DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Planning Commission Policies and Procedures January 11, 2022 Page 2 With the purpose of providing continuity of various practices relating to the City's Planning Commission, these policies and procedures continue to serve as a guide to the Commission. DocuSignedlby": DocuSigned by: 1 � E *0- �UtL blit � � d� wiQQks 2E5AE588F82047F... ED45DA2623854A5... Irma Huitron Justina L. Willkom Assistant Community Development Director Community Development Director DocuSigned by: A9E7DE5ECDAA4E3... Adrianne DiLeva Management Analyst I I Attachment: A. Planning Commission Resolution No. 4284 Exhibit A - Planning Commission Policies and Procedures DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 RESOLUTION NO. 4284 A RESOLUTION OF THE TUSTIN PLANNING COMMISSION, ESTABLISHING PLANNING COMMISSION POLICIES AND PROCEDURES I. The Planning Commission of the City of Tustin finds and determines as follows: A. That Article 1 , Chapter 5, Part 1 of the Tustin City Code established the Planning Commission of the City of Tustin ("Planning Commission"), providing its authority, membership, appointment, terms of office, and compensation; B. That the establishment of standards further defining the roles, responsibilities, and expectations for the Planning Commission and providing a framework for the organization and conduct of public meetings will contribute to the effective operation of the Planning Commission; C. That the Planning Commission desires to establish Policies and Procedures for the Planning Commission; D. That the Planning Commission held a public meeting on April 13, 2021 to consider the Planning Commission Policies and Procedures. II. That the Planning Commission hereby adopts the Planning Commission Policies and Procedures, attached hereto as Exhibit A. III. That the Planning Commission authorizes the Community Development Director to make minor revisions, clarifications, and non-substantive amendments to the Policies and Procedures from time to time as necessary. PASSED AND ADOPTED at a regular meeting of the Tustin Planning Commission held on the 13th day of April, 2021. D/o�uS ign�d/by, � D327386D898A43D... AMY MASON DocuSigned by: Chairperson �« u C�. K)U&� ED45DA2623854A5... JUSTINA L. WILLKOM Planning Commission Secretary DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 2 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 4284 I, JUSTINA L. WILLKOM, the undersigned, hereby certify that I am the Planning Commission Secretary of the City of Tustin, California; that Resolution No. 4284 was duly passed and adopted at a regular meeting of the Tustin Planning Commission, held on the 13th day of April 2021 . PLANNING COMMISSIONER AYES: Chu, Jha, Kozak, Mason (4) PLANNING COMMISSIONER NOES: PLANNING COMMISSIONER ABSTAINED: PLANNING COMMISSIONER ABSENT: 9DocuSigned by: 3u. . C_�. OU&04 ED45DA2623854A5... JUSTINA L. WILLKOM Planning Commission Secretary DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 EXHIBIT A: PLANNING COMMISSION POLICIES AND PROCEDURES Purpose To contribute to the effective operation of the Planning Commission, and to ensure that associated public meetings are conducted consistently in accordance with adopted Policies and Procedures, and that the actions of the Planning Commission comply with State law. Section 1. Administration A. Membership, Appointment and Terms. Pursuant to Sections 1512 and 1513 of the Tustin City Code, the Planning Commission shall consist of five (5) members who shall be both residents and registered voters of the City during all times they hold office. All members of the Planning Commission are appointed by the City Council for four- year terms of office. For all terms that commence after January 1, 2017, no person shall be eligible to serve more than two (2) consecutive four-year terms on the Planning Commission. A term of office that commenced prior to January 1, 2017, shall not be counted when determining the number of consecutive terms a Commissioner has served. All members of the Commission shall serve until their respective successors are appointed and qualified. All members of the Planning Commission serve at the pleasure of the City Council and may be removed upon motion by the City Council adopted by at least three (3) affirmative votes. A member of the Planning Commission shall automatically be deemed removed from office upon certification of election of that member to the City Council as provided in Section 1305b of the Tustin City Code. B. Officers. The officers and the duties of the Planning Commission are as follows: 1. Chairperson: a) To preside at meetings of the Planning Commission; b) To maintain order and decorum at all meetings of the Planning Commission; C) To sign resolutions and documents approved by the Planning Commission at meetings when he or she is in attendance; d) To act as a liaison between the Planning Commission and City staff; and e) To serve and/or appoint Planning Commission members to serve on standing or ad hoc subcommittees of less than a quorum of the Commission, or other City committees, advisory groups, and task forces, as needed. 2. Chairperson Pro Tem: During the absence, disability, or abstention of the DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 2 Chairperson, or upon the request of the Chairperson, the Chairperson Pro Tem shall exercise all the duties and be subject to all the responsibilities of the Chairperson. The Chairperson Pro Tem shall also maintain any other responsibilities that are assigned to him/her by the Chairperson. 3. Temporary Chairperson. If both the Chairperson and Chairperson Pro Tem are absent from a meeting, the Planning Commission shall, by a majority vote of those present, elect a temporary Chairperson to serve until the arrival of the Chairperson or Vice-Chairperson or until adjournment of that meeting. 4. Duties. The duties of all Planning Commissioners include, without limitation: a) Prepare, periodically review, and recommend revisions to the City of Tustin General Plan, as necessary; b) Review and recommend land use regulations through the administration of specific plans and zoning ordinances; C) Act on variances, conditional use permits, and design review applications; d) Review and act on subdivisions; e) Hear appeals from administrative decisions of the Community Development Director; f) Conduct public meetings and hearings; and, g) Other duties as authorized by State law or City ordinance or resolution. C. Secretary. The Secretary to the Commission shall be the Community Development Director, or his/her designee. In the absence of the Secretary from any meeting, a temporary Secretary shall be designated by the Secretary. The Secretary shall have no voting privileges. The Secretary shall: 1. Keep a record of all meetings of the Commission, and of its committees. Such record shall be kept in the Office of the City Clerk; 2. Prepare meeting agendas; 3. Coordinate and distribute meeting materials, including written comments received from the public; 4. Prepare reports and gather materials as may be necessary for the Planning Commission to conduct its business, and as requested by the Planning Commission; and, 5. Prepare an action memorandum transmitting the actions taken by the Planning DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 3 Commission after each meeting. D. Legal Counsel. The City Attorney, or a designated representative, shall be the legal counsel for the Planning Commission, and of its subcommittees. E. Reorganization. The Planning Commission reorganizes approximately in April of each year by appointing a Chairperson and Chairperson Pro Tem. In reorganizing and appointing a Chairperson and Chairperson Pro Tem, the presiding Chairperson should undertake the following actions: 1. Prior to Roll Call during a regularly scheduled Planning Commission meeting, the presiding Chairperson should open nominations for a Chairperson. 2. The presiding Chairperson should then close nominations and call for a vote for a Chairperson. 3. The newly appointed Chairperson will open nominations for Chairperson Pro Tem. Nominations should be closed, and the Chairperson should call for a vote for the Chairperson Pro Tem. Section 2. Conduct of Meetings and Operation of the Commission A. The Chairperson has broad authority over all matters regarding the conduct of meetings. He or she shall ensure that meetings proceed in a fashion conducive to deliberative decision-making. The Chairperson must be familiar with the Commission's procedures and with the agenda items to be discussed. The Chairperson sets the tone of the hearing, keeps the discussion on track, encourages fairness, moderates and contributes to discussions, and helps direct testimony to the issues at hand. As a general protocol, the Chairperson of the meeting should: 1. Introduce the agenda topic; 2.Request a staff presentation and take questions from the Commission on the staff presentation; 3.Open the Public Hearing (as applicable) and receive public comments; 4.Facilitate a discussion among the Commission members; 5.On non-public hearings items, the Chairperson may allow comments from the audience as appropriate followed by a discussion by the Commission on that particular agenda item. Public comments may be subject to the limitation noted in Section 5(A)(2)(b). The Chairperson should generally allow each Commissioner to offer a comment prior to casting their vote. When Commissioners disagree, the Chairperson should assist DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 4 the Commissioners in expressing their various concerns/opinions. The Chairperson should ensure that all Commission members have an opportunity to speak. The Chairperson should also facilitate the discussion to ensure that meeting is conducted in a timely manner, and to ensure the discussion remains relevant on the agendized item. The Chairperson should summarize the recommendation or direction from the Commission as appropriate. B. The Chairperson is responsible for maintaining order and decorum of the public during meetings. Each person addressing the Planning Commission shall do so in an orderly manner and shall not engage in any conduct that disrupts, disturbs, or otherwise impedes the orderly conduct of the Planning Commission meeting, which may include, but is not limited to the following: 1. Speaking without being recognized by the Chairperson; 2. Continuing to speak after the allotted time has expired; 3. Speaking on an item at a time not designated for discussion by the public on that item; 4. Throwing objects; 5. Speaking on an issue that is not within the subject matter jurisdiction of the Planning Commission; 6. Attempting to engage the audience rather than the Planning Commission; and/or 7. Refusing to modify conduct after being advised by the Chairperson or law enforcement that the disorderly behavior is actually disrupting, disturbing, or otherwise impeding the meeting, or disobeying any other lawful order of the Chairperson, law enforcement, or a majority of the Planning Commission. Whenever practicable, the Chairperson, law enforcement, or a majority of the Planning Commission shall give a warning to the person who is breaching the rules of conduct to immediately cease such disruptive behavior. Such a warning should articulate the rule of conduct being violated and the manner in which the person must comply. A warning shall not be necessary when it would not be effective under the circumstances, including when, but not limited to, the disturbance is such that the warning cannot be heard above the noise, or the conduct of the person or persons constitutes an immediate threat to public safety, such as throwing of objects or specific threats of harm and the apparent, present ability to carry out such threats. A warning DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 5 shall also not be necessary when an individual violates the rules of conduct more than once during a single Planning Commission meeting. A person who engages in disorderly behavior shall be ejected and barred from the remainder of that public meeting and directed to leave by the Chairperson, law enforcement, or a majority of the Planning Commission when that person: (i) continues the disorderly behavior after receiving a warning; or (ii) engages in disorderly behavior and no warning is necessary under the circumstances described above. The Chairperson may call for a recess and/or may choose to continue the meeting to allow for the removal of the person(s) causing the disturbance by a law enforcement officer. C. The Planning Commission may make recommendations to the City Council, City Manager's Office, City Staff, and other City boards and commissions as appropriate. The Planning Commission's recommendations are transmitted to the City Council via a Staff report, resolution, or by minute order. D. The Planning Commission shall act as a body. An individual member, when representing the Commission, may speak or act for the Commission in accordance with the recommendation or direction taken by the Commission. The Chairperson or Chairperson's designee shall serve as the official spokesperson of the Commission. Individual Commission members may speak as an individual, clearly specifying they are speaking as an individual articulating their own views and concerns (e.g. I am speaking as an individual, not representing the Planning Commission). E. Commission members shall exercise their duties and responsibilities with integrity, respect, and care. Members should establish a high priority to attend all meetings and to come prepared to contribute to the discussion of issues and business to be addressed. Members should respect the opinions of other members of the Commission and be receptive to diverse viewpoints in Commission discussion. The Commission should represent the City in a positive and supportive manner through appearance, conduct, and attitude. F. In those cases where items have been discussed at meetings and will be coming back to the Commission for further action in the future, any Planning Commissioner who was unable to attend the meeting should arrange to listen to/view the audio or video recording of the meeting that they missed. In those cases where the Planning Commissioner is unable to listen to the meeting recording in advance of the need to take action at a subsequent meeting, they should abstain from discussion and voting on that particular item. Failure to review the information that was presented at an earlier meeting limits the ability of the Planning Commission in trying to make a decision based on only a portion of information available at a subsequent meeting. DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 6 G. In those cases where a Planning Commissioner receives information on agenda items and feels there is a need for additional information, he or she should make that request to Staff in advance of the meeting. Requesting information in advance of the meeting provides Staff with time to attempt to develop the requested information, and to include it in the Staff presentation to the Planning Commission. Any information provided in writing, in response to a request from one Planning Commissioner, will be distributed to all members of the Commission and will be made part of the public record. Section 3. Meetings A. Prior to Meeting. Each Commissioner shall be provided with an agenda package prior to a regular meeting, special meeting, or workshop. It is each Commissioner's responsibility to review each agenda item prior to the meeting, and request clarification on the given materials, as necessary. B. Regular Meetings. Pursuant to Tustin City Code Section 1515, the Planning Commission shall hold its regular meetings on the second and fourth Tuesdays of each month at 7:00 p.m. in the Tustin Council Chambers, except when such a day falls on a legal holiday, in which event the Planning Commission shall meet at 7:00 p.m. on the first weekday following which is not a legal holiday. Under certain extreme circumstances (i.e. pandemic), meeting times may be changed by action taken by the City Council and/or City Manager. C. Special Meetings. The Planning Commission shall meet for special meetings at the call of the Chairperson or a majority of the Planning Commission, or at the direction of City Council or City Staff. D. Workshops or Study Sessions. The purpose of workshops or study sessions is to allow the Planning Commission to hear presentations on items prior to their presentation at a public hearing. The Commission is allowed to ask questions and request more information on such items in an effort to better prepare for the public hearing. The Chair shall allow members of the public to speak during a workshop or study session. E. Open Meeting Requirements and Notification. The Planning Commission shall be subject to the open meeting provisions delineated within the Brown Act, including but not limited to: 1. Posting and/or mailing the meeting agenda at least 72 hours prior to regular meetings; 2. Holding all meetings within the jurisdiction, in a place accessible to all, with no fee; 3. Allow non-disruptive recording and broadcast of meetings; DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 7 4. Allow the public to address the Planning Commission on any item within the Commission's jurisdiction; and, 5. Conduct only public deliberations and votes, with no secret ballots. All special meetings shall be noticed by: 1. Delivering written notice personally by mail, fax, or by electronic mail at least 24 hours in advance to Planning Commission members. 2. Delivering written notice personally by mail, fax, or electronic mail at least 24 hours in advance to each local newspaper of general circulation, radio or television station that has requested such notice in writing. 3. Specification of the time and place of the meeting and all the business to be transacted. F. Record. A record shall be made of all public hearing proceedings. This record may contain video and/or audio recording by means of electronic equipment. G. Minutes. The Secretary to the Planning Commission shall prepare minutes of each meeting which shall include all pertinent information, motions, decisions made, and actions and votes taken. Meeting minutes should be reviewed by the Planning Commission and adopted into the record by a vote. Section 4. Order of Meeting Business A. Generally, the Planning Commission shall follow the following order of business at all meetings: 1. Call the meeting to order; 2. Invocation / Pledge of Allegiance / Roll Call; 3. Presentations (if any); 4. Public Concerns from the audience on any topic that is not on the agenda but is within the subject matter jurisdiction of the Planning Commission. Limit three (3) minutes per speaker unless additional time is granted by the Chairperson; 5. Approval of items on the Consent Calendar; 6. Public Hearings; DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 8 7. Regular Business; 8. Staff Comments 9. Commission Comments; and, 10.Adjournment. Section 5. Policies and Procedures for Public Hearings A. Presentation at the Public Hearing. 1. Order of the presentation: a) Announce the item and what is to be discussed; b) Staff presentation; c) Commission questions of staff; d) Open the public hearing; e) Receive public testimony/comment; f) Close the public hearing; and, g) Commission discussion and deliberation. 2. Nature of the presentation: a) Written Comments—Any person wishing to comment on an item before the Planning Commission may do so by submitting his/her written comments to the Community Development Department before the hearing or to the Chairperson during the hearing. These comments will become part of the official record and shall be considered by the Planning Commission in its action. b) Oral Comments — The Chairperson shall permit any person to make a brief oral presentation at the hearing. Comments are limited to three (3) minutes per speaker unless otherwise authorized by the Chairperson. The speaker is advised, but not required, to provide his/her name for the official record. The applicant or appellant for a hearing item shall be provided the opportunity to speak first during oral comments and shall have no more than ten (10) minutes to make their presentation to the DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 9 Commission. The Chairperson maintains the discretion to extend the speaking time, as warranted. c) Evidence Received Outside of a Public Hearing — public hearings before the Planning Commission frequently involve adjudicative decisions where the Planning Commission is tasked with applying a fixed rule, standard, or law to specific facts and a specific parcel of land. Examples of adjudicative decisions include variances, conditional use permits, and tentative subdivision and parcel maps. By contrast, public hearings before the Planning Commission may also involve legislative acts, which generally formulate a rule to be applied broadly, such as amendments to the general plan or zoning ordinance. The fair hearing concept includes the requirement that all evidence that serves as the basis of an adjudicative decision must be in the record so that it is subject to rebuttal. Hence, procedural problems can arise if Commissioners collect evidence outside of the public hearing without disclosure at the hearing. For example, Commissioners may find it desirable to visit the site that is the subject of an application. So long as the Commissioner indicates on the record that he/she has done so and describes what was seen, a site visit will not affect the validity of the hearing. The Commissioner should avoid speaking to applicants or other members of the public about a matter that is the subject of an adjudicative decision. In the event that they do have a conversation with a member of the public on such a matter, the Commissioner should state on the record who they spoke with, and the subject of the conversation. In this way the evidence obtained by the individual Commissioner, outside of the hearing, will become part of the record, and will be subject to rebuttal during the hearing. 3. Commission members may question a speaker on any matter related to his/her comments. 4. All comments and questions shall be directed through the Chairperson. B. Planning Commission Deliberation. After all speakers have been heard, the Planning Commission shall close the public comment portion of the hearing, consider all the information, and deliberate on the matter. The deliberation shall include: 1. The information submitted; 2. The written comments received; 3. Any presentation and discussion made at the hearing; and, 4. The staff report. DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 10 The Chairperson (or any member of the Commission through the Chairperson) may request the City Attorney (or his/her assistant) to provide legal assistance or opinion on a particular matter. The City Attorney and/or assistant, may further advise the Chairperson on matters of evidence and procedure which may arise. C. Planning Commission Recommendation. After discussion and deliberation, the Commission shall take action or make a recommendation to the City Council, by a motion and approval of a majority of those members present, except as may otherwise be required by applicable City ordinance or State law. D. Continuance. The Planning Commission may continue the matter to a specific date or to a date uncertain by an affirmative vote of a majority of the members present. If the matter is set to a date certain, no additional public noticing will be required. If the matter is set to a date uncertain, the item shall be noticed accordingly. Section 6. Policies and Procedures for Regular Business A. Regular business items shall proceed similarly to public hearing items, including the components of: a presentation by City Staff; Commission questions/clarification of Staff; receiving public comments; Commission deliberation; and, motion/voting. B. Public comments shall be limited to three (3) minutes per speaker unless otherwise authorized by the Chairperson. The applicant for a regular business item shall be provided the opportunity to speak first during oral comments and shall have no more than ten (10) minutes to make their presentation to the Commission. The Chairperson maintains the discretion to extend the speaking time, as warranted. Section 7. Motions and Voting A. A motion to adopt or approve Staff recommendations or to approve the action under consideration shall, unless otherwise noted, be deemed to include adoption of all proposed findings and actions recommended in both the written Staff report on file for the matter, and any additional information presented on the public record. Findings must be reiterated by the Commission to support their vote or action on an item. B. After deliberation of an item, any Commissioner may call for a motion to approve the item. The motion must be seconded by a different Commissioner than the one who formed the motion. If a motion is not seconded, the motion is lost and must be cast differently. C. A motion on the floor may be amended at any time before adoption or rejection. When an amendment is suggested, the Commissioner who made the motion and the Commissioner who seconded the motion will be given an opportunity by the DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 11 Chairperson to accept the amendment. If the amendment is acceptable, the motion as amended will be considered. If the amendment is not acceptable, the Commission shall deliberate and either adopt the motion as amended, or act on the original motion. D. A motion may be withdrawn by the maker at any time before adoption or rejection with consent of the Commissioner who seconded the motion. A second to a motion may be withdrawn by the Commissioner who seconded the motion at any time before adoption or rejection of the motion. The motion will then be lost for lack of a second, and so declared by the Chairperson unless seconded by another person. E. After a motion has been seconded, any Commissioner may discuss or comment on the motion. When no Commissioner wishes to discuss the motion further, the Chairperson will call for a vote on the motion. F. Each member present at a meeting shall cast one vote on the motion by voice call. G. Three Commissioners shall constitute a quorum and an affirmative vote of a majority of those Commissioners shall be required to carry a motion, unless a larger number of votes is required by an applicable ordinance or other law. Lack of a quorum shall be cause for cancellation of a regularly scheduled meeting. H. Any tie vote shall constitute a denial of the motion and may be reconsidered by a motion offered by any Commissioner who voted on the matter. If there is no action by an affirmative vote, the result is denial. I. Although it is the duty of every member to vote, a member may abstain. An abstention shall not be counted as a vote for the purpose of determining whether there has been an affirmative vote by a majority of the Commission. The abstention shall only be counted to determine whether or not a quorum is present after the Commissioner abstains. J. No member of the Planning Commission may participate in any Planning Commission decision in which the Commissioner has a disqualifying financial interest. There are five types of financial interests that may result in disqualification: (1) investment in a business entity, (2) interests in real property, including leaseholds; (3) sources of income; (4) receipt of gifts; and (5) personal finances of the Commissioner, as well as those of his/her immediate family. In the event of any such disqualifying financial interest, the Commissioner must recuse him/herself from participation. This means the Planning Commissioner may not discuss the matter with his/her colleagues, may not participate in deliberations concerning the matter, must abstain from voting, and refrain from any attempt to influence the decision on the matter. Any Planning Commissioner who must recuse him/herself from the matter shall state their reason for recusal then leave the room when the matter is presented. The minutes shall show that the member was recused, and abstained from the vote. Planning Commissioners concerned about DocuSign Envelope ID: 1 FE6630B-817A-4E1 B-9A86-149AF353A8F6 Resolution No. 4284 Planning Commission Policies and Procedures Page 12 a potential conflict of interest are encouraged to contact the City Attorney in advance of the public meeting where the item giving rise to the potential conflict of interest will considered. Planning Commissioners are also encouraged to seek advice from the Fair Political Practices Commission (FPPC) via email at advice agfppc.ca.gov or phone at 866-ASK-FPPC (1-866-275-3772).