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HomeMy WebLinkAbout05 ANNUAL REPORT - HISTORIC AND CULTURAL RESOURCES ADVISOR TO THE CITY COUNCILDocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA MEETING DATE FROM Agenda Item 5 RevDS wed AGENDA REPORT City Manager ang ms�v Cit Mana er Finance Director FEBRUARY 15, 2022 MATTHEW S. WEST, CITY MANAGER JUSTINA L. WILLKOM, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ANNUAL REPORT AND 2022 WORK PROGRAM - PLANNING COMMISSION ACTING AS HISTORIC AND CULTURAL RESOURCES ADVISOR TO THE CITY COUNCIL SUMMARY: This report provides the City Council with the required Annual Report summarizing the accomplishments and actions taken by the Planning Commission, acting as Historic and Cultural Resources Advisor, during the 2021 calendar year and reviews the HCRA's adopted 2022 Work Program. RECOMMENDATION: That the City Council receive and file the report. FISCAL IMPACT: All activities completed during the 2021 calendar year received City Council approval and budget appropriation. CORRELATION TO THE STRATEGIC PLAN: Cultural and historic resources correlate to Goal A of the City of Tustin's Strategic Plan pertaining to enhancing the vibrancy and quality of life in all neighborhoods and areas of the community. BACKGROUND: Tustin City Code (TCC) Section 9252(c) states that "[t]he Planning Commission shall advise the City Council on all matters relating to historical and cultural resources, including without limitation, matters affecting the establishment of a Cultural Resources District, designation of Cultural Resources, and as a liaison between residents, property owners, and the City Council within a Cultural Resources District. In performing its historic and cultural resources duties, the Planning Commission shall not exercise any independent final decision-making authority or expend City funds. Actions of the DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA City Council Report February 15, 2022 Historic and Cultural Resources Advisor Program Page 2 Commission shall not be considered actions of the City and shall not be represented as such." On November 6, 2018, the City Council adopted Resolution No. 18-78 affirming the Planning Commission as the HCRA to the City Council and establishing a program defining the HCRA roles, responsibilities and requiring an annual work program (Attachment A). 2021 Work Program - Accomplishments On February 9, 2021, the Planning Commission adopted Resolution No. 4416 (Attachment B) adopting the 2021 HCRA Work Program. The following is a summary of the 2021 Work Program, along with the HCRA accomplishments during the 2021 calendar year and the current status of each task: • Complete the Update of the City Survey of Historical Resources The City Council approved funding for a comprehensive Historical Resources Survey Update which commenced during the 2019 Work Program period. On November 5, 2019, City staff entered into a contract with Architectural Resources Group (ARG) to conduct: (1) a reconnaissance survey, (2) an intensive survey, and (3) to develop a Historic Context statement. The reconnaissance survey is a street -by -street survey to identify any new potentially historic resources. The intensive survey evaluates the integrity of the previously identified properties. The Historic Context Statement describes the various periods of development of the City. 2021 Accomplishments: ■ Completed the Update of the City Survey of Historical Resources ■ Conducted and completed intensive survey ■ Coordinated and prepared database ■ Completed Historic Context Statement ■ Evaluated status codes ■ Posted the final survey results on the City website (https://www.tustinca.org/1038/Tustin-Historic-Resources-Survey- Update ) DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA City Council Report February 15, 2022 Historic and Cultural Resources Advisor Program Page 3 • One (1) Commendation Nomination 2021 Accomplishments During the 2021 Work Program Period, staff did not receive a commendation nomination to bring forward to the Planning Commission as the HCRA. • Two (2) Historic Register Plaque Program Nominations Historic plaques are intended to recognize Tustin's historic properties, educate the public, increase public interest in historic properties, and to promote community pride. To date, a total of sixty-four (64) properties have received Tustin Historic Register plaques. 2021 Accomplishments During the 2021 Work Program Period, the HCRA approved the following nomination to the City's Historic Register Plaque Program: 135 South A Street (McGreavy-Powell House — Circa 1903) • Initiate a Second Pioneer Bust The first pioneer bust of Columbus Tustin was installed on September 24, 2017, at the corner of Main Street and EI Camino Real. The Work Program proposed to seek funding for a second bust either by private donation or City Council approval. The potential cost of the bust is estimated to be approximately $25,000.00 - $35,000.00. 2021 Accomplishments In that no private donor came forward to initiate a second (2nd) pioneer bust, a second (2nd) pioneer bust was not initiated. • Training Pursuant to the Certified Local Government (CLG) program, each Commissioner is required to receive a minimum of the equivalent of one (1), six (6) -hour day of training or six (6) cumulative hours of training from an approved provider list or by approval of the Community Development Director. This training is provided in addition to mandatory introductory training for new Commissioners and a refresher course for more seasoned Commissioners provided by City staff. In addition, training materials and program literature are periodically updated to promote the City's program efforts. DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA City Council Report February 15, 2022 Historic and Cultural Resources Advisor Program Page 4 2021 Accomplishments: On March 23, 2021, the Planning Commissioners participated in the Historic Preservation 2021 Workshop, which included a staff presentation on the Cultural Resources District and the City's historic resource programs. On September 28, 2021, the Planning Commissioners attended a walking tour of Old Town Tustin in collaboration with staff and the Tustin Preservation Conservancy. On the tour, the Commissioners learned about early Tustin history and architectural styles. All but one (1) of the Commissioners who serve on the HCRA achieved and/or exceeded the minimum goal of six (6) training hours. The single Commissioner who did not complete the six (6) hours of training in 2021 served on the Commission for less than one (1) year and was not required to complete the full six (6) hours of training. • Other matters that the City Council or Director may refer to the HCRA 2021 Accomplishments ■ On March 23, 2021, the HCRA reviewed the 2019-2020 CLG Annual Report and recommended approval to the City Council. The report was subsequently transmitted by staff to the State Office of Historic Preservation. ■ On December 7, 2021, the Tustin City Council authorized Historic Property Preservation Agreements (Mills Act Contracts) with the owners of the properties at 200 S. B Street and 450 W. Third Street. ■ The HCRA is required to transmit an Annual Report to the City Council. The report is required to include a statement of goals and objectives, accomplishments and efforts to further the cultural, historical, and educational well-being of the community. In 2021, staff provided the City Council with an Annual Report related to HCRA activities during the 2020 calendar year and the 2021 HCRA Work Program. Adopted 2022 Work Program On January 25, 2022, the Planning Commission, acting as Historic and Cultural Resources Advisor, adopted Resolution No. 4444 (Attachment C) and the following work program for the 2022 program year: o Oversee the development of an interactive mobile app and/or map on the City website that would allow the public to obtain information about historic resources by clicking a button and/or link. A photo and the DPR form which lists the significance of the historic resource will be retrievable. DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA City Council Report February 15, 2022 Historic and Cultural Resources Advisor Program Page 5 o One (1) Commendation nomination. o Two (2) Historic Plaque Program nominations. o Initiate a second pioneer bust upon funding availability. o Each Commissioner shall receive a minimum of the equivalent of one (1), six (6) -hour day of training (or six (6) cumulative hours), one (1) mandatory introductory training for new Commissioners and one (1) refresher course for more seasoned Commissioners. o Other matters as may be referred to the HCRA by the City Council or the Community Development Director. Upon completion of the program year, the accomplishments and actions taken by the Planning Commission, acting as Historic and Cultural Resources Advisor, will be reported to the City Council. DocuSigned by: Scoff ktts�v, EADB147C2289428... Scott Reekstin Principal Planner DocuSigned by: � �. Inti Q&WV ED45DA2623654A5... Justina L. Willkom Community Development Director Attachments A. City Council Resolution No. 18-78 B. Planning Commission Resolution No. 4416 C. Planning Commission Resolution No. 4444 DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA ATTACHMENT A CITY COUNCIL RESOLUTION NO. 18-78 DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA RESOLUTION NO. 18-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AFFIRMING THE PLANNING COMMISSION ACTING AS HISTORIC AND CULTURAL RESOURCES ADVISOR PURSUANT TO TUSTIN CITY CODE 9252c AND ESTABLISHING A PROGRAM DEFINING THE COMMISSION ROLES, RESPONSIBILITIES AND ANNUAL WORK PROGRAM The City Council of the City of Tustin does hereby resolve as follows: I. The City Council hereby finds, determines and declares as follows: A. That on June 20, 1988, the City Council adopted Ordinance No. 1001 establishing the City's Cultural Resources Overlay District and the City's Cultural Resources Advisory Committee (hereinafter referred to as the Historic Resources Committee as adopted by City Council Resolution 3991). The Historic Resources Committee was formed with five (5) members charged with acting solely in an advisory capacity to the City Council in matters affecting the establishment of the Cultural Resources District, designation of Cultural Resources, and liaison between residents, property owners and the City Council. B. That on July 31, 1991, the City of Tustin became a California Certified Local Government (CLG) pursuant to the National Historic Preservation Act of 1996, as amended in 1980. C. That on May 1, 2007, City Council adopted Ordinance 1332, which consolidated the responsibilities of the Historic Resources Committee to the Planning Commission in an effort to minimize impacts on City resources. D. That on April 3, 2018, the City Council received public input from the Tustin Preservation Conservancy requesting the Historic Resources Committee be reinstated as a separate committee. E. That on July 17, 2018, and October 8, 2018, City Council affirmed the Planning Commission as the advisory body on historic and cultural matters and directed staff to define the roles, responsibilities and work program for the Planning Commission. F. That on November 6, 2018, the City Council considered the Planning Commission as Historic and Cultural Resources Advisor Program attached hereto as Exhibit "A". Resolution 18-78 Page 1 of 2 DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA II. The City Council hereby affirms the City of Tustin's Planning Commission shall continue to act as the advisory body on historic and cultural matters and adopts the Program attached hereto as Exhibit A. PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting on the 6th day of November 2018. ATTEST: J ERI A N. YA DA, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) ERICA N. YASUDA, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 18-78 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 6h day of November, 2018, by the following vote: COUNCILMEMBER AYES: Murray, Gomez, Bernstein, Puckett, Clark (5) COUNCILMEMBER NOES: (0) COUNCILMEMBER ABSTAINED: (0) COUNCILMEMBER ABSENT: (0) L, �& /,, — ERICA N. YAMJDA, City Clerk Exhibit A: Planning Commission Acting as Historic Resources Committee Program Resolution 18-78 Page 2 of 2 DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA EXHIBIT "A"' PLANNING COMMISSION AS HISTORIC AND CULTURAL RESOURCES ADVISOR PURPOSE Tustin has played a vital role in the history of Orange County and has retained a rich and unique cultural \heritage. It is hereby declared as a matter of public policy that the recognition, preservation, protection and use of culturally significant structures, natural features, sites end neighborhoods within the City of Tustin is required in the interest of health, safety, prosperity, social and cultural enrichment and general welfare of City residents. The City Council designated the Planning Commission as the advisory body to they City Council on all matters relating to historic and cultural resources, including without limitation: • Matters affecting the establishment of a Cultural Resources District • Designation of Cultural Resources, and • As a liaison between residents, property owners, and the City Council within a Cultural Resources District. RESPONSIBILITIES/TYPICAL DUTIES In its capacity as an advisory body on matters relating to historic and cultural resources, the Commission shall: • Protect the historic integrity of the City of Tustin for the citizens of the community, visitors, investors, and property owners. • Promote the economic, cultural, historical, and educational well-being of the community. • Promote pride in the historic accomplishments within the City of Tustin. • Provide mechanism(s) for identifying and preserving the historic and architectural resources of the City of Tustin that represent elements of the City's cultural, social, economic, political, and architectural history. • Educate the citizens of Tustin about the benefits of preservation of historic structures, areas, sites, neighborhoods, and other historic resources correcting existing and preventing further urban blight. • Establish a preservation plan which includes all historic districts, structures, areas, sites, and other historic resources which are listed or are eligible for listing in the National, State or City Register of Historic Places. • Engage in other historical or cultural activities as requested by the City Council. Resolution 18-78 Exhibit Page 1 of 3 DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA QUALIFICATIONS AND REQUIRED TRAINING The Commission shall receive: • New Commissioners receive one (1) mandatory introductory training related to Tustin area historical resources including Old Town and other resources located throughout the City. • One (1) annual refresher course for more seasoned Commissioners. • In addition to the above, a minimum of the equivalent of one (1), six (6) -hour day of training per year. Educational events may include trainings conducted by City Staff and/or collaborations with groups similar to the California Preservation Foundation, the Tustin Historical Society and Tustin Preservation Conservancy. Training programs may include live workshops, conferences, live and pre-recorded webinars, and E -learning modules. The following list are approved educational training providers: • National Park Service (https://www.nps.gov/tps/education/online-training.htm) • State of California, Office of Historic Preservation (http://ohp.parks.ca.gov/?page id=1054) In addition to upcoming training events, the OHP website also contains links to previous training modules regarding a host of topics including historical resources, California Environmental Quality Act (CEQA), historical surveys, economic incentives, ordinances, etc. (http://ohp.parks.ca.gov/?page id=23125). • California Preservation Foundation(https://californiapreservation.org) • National Alliance for Preservation Commissions (https://napcommissions.org/camp/) • Urban Land Institute (ULI) (https://americas.uli.org) • American Planners Association (With membership in APA, Commissioners would receive bimonthly Commissioner magazine and full access to the APA website and Knowledge Center) ( https://www.planning.org/loin/commissioners/) • National Trust for Historic Preservation (https://savingplaces.org/) • National Preservation Institute (https://www.npi.or.q ) • Tustin Historical Society (http://tustinhistory.com/index.html) • Tustin Preservation Conservancy (http://www.tustinconservancy.org/) • Other, by approval of the Director of Community Development Resolution 18-78 Exhibit Page 2 of 3 DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA WORK PROGRAM Annually, the Commission shall establish a Work establish goals and objectives for the program year consistent with its purpose and responsibilities. ANNUAL REPORT Program. The Work Program shall . The Commission shall solicit input The Commission shall transmit an Annual Report to the City Council. Subject to City Council concurrence, the Annual Report shall include a statement of goals, objectives, accomplishments and efforts to further the cultural, historical, and educational well-being of the community. Resolution 18-78 Exhibit Page 3 of 3 DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA ATTACHMENT B PLANNING COMMISSION RESOLUTION NO. 4416 DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA RESOLUTION NO. 4416 A RESOLUTION OF THE TUSTIN PLANNING COMMISSION, ACTING AS THE HISTORIC AND CULTURAL RESOURCES ADVISOR, ADOPTING A WORK PROGRAM FOR CALENDAR YEAR 2021. The Planning Commission, acting as the Historic and Cultural Resources Advisor (HCRA) of the City of Tustin, finds and determines as follows: A. That on November 6, 2018, the City Council adopted Resolution 18-78 affirming the Planning Commission as the HCRA to the City Council pursuant to Tustin City Code 9252c and establishing a program defining the Commission's roles, responsibilities and requiring an annual Work Program. B. That on March 26, 2019, the Planning Commission established an annual Work Program under the HCRA Program to set forth the goals and objectives for the program on an annual basis. C. That the Planning Commission desires to establish the goals and objectives for the 2021 Work Program. D. That the Planning Commission held a public meeting on February 9, 2021, to consider the 2021 Work Program. II. That the Tustin Planning Commission hereby adopts the 2021 Work Program attached hereto as Exhibit A. III. That the Planning Commission authorizes the Community Development Director to update the 2021 Work Program with minor amendments and/or expand or modify it from time to time, as deemed necessary. PASSED AND ADOPTED at a regular meeting of the Planning Commission held on the 9th day of February, 2021. DocuSign/e�dd by: -11t D3273B6D898A43D... DocuSigby: tE u, d 0;,p&&,, AMY MASON 45DA2623B54A5_.. Chairperson JUSTINA L. WILLKOM Planning Commission Secretary DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA Resolution No. 4416 2021 Work Program Page 2 STATE OF CALIFORNIA COUNTY OF ORANGE CITY OF TUSTIN I, JUSTINA L. WILLKOM, the undersigned, hereby certify that I am the Planning Commission Secretary of the City of Tustin, California; that Resolution No. 4416 was dul passed and adopted at a regular meeting of the Planning Commission, held on the 9t day of February, 2021. PLANNING COMMISSIONER AYES: Chu, Jha, Kozak, Mason (4) PLANNING COMMISSIONER NOES: PLANNING COMMISSIONER ABSTAINED: PLANNING COMMISSIONER ABSENT: DocuSigned by: E d-. 00&&W, &W, ED45DA2623B54A5... JUSTINA L. WILLKOM Planning Commission Secretary DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA EXHIBIT A TO RESOLUTION NO. 4416 PLANNING COMMISSION ACTING AS THE HISTORIC AND CULTURAL RESOURCES ADVISOR 2021 WORK PROGRAM • Complete the update of the City Survey of Historic Resources. • One (1) Commendation nomination. • Two (2) Historic Plaque program nominations. • Initiate a second Pioneer bust. • Each Commissioner shall receive a minimum of the equivalent of one (1), six (6) - hour day of training, one (1) mandatory introductory training for new Commissioners and one (1) refresher course for more seasoned Commissioners • Other matters as may be referred to the Planning Commission by the City Council or the Community Development Director. DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA ATTACHMENT C PLANNING COMMISSION RESOLUTION NO. 4444 DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA RESOLUTION NO. 4444 A RESOLUTION OF THE TUSTIN PLANNING COMMISSION, ACTING AS THE HISTORIC AND CULTURAL RESOURCES ADVISOR, APPROVING A WORK PROGRAM FOR CALENDAR YEAR 2022. The Planning Commission, acting as the Historic and Cultural Resources Advisor (HCRA) of the City of Tustin, finds and determines as follows: A. That on November 6, 2018, the City Council adopted Resolution 18-78 affirming the Planning Commission as the HCRA to the City Council pursuant to Tustin City Code 9252c and establishing a program defining the Commission's roles, responsibilities and requiring an annual Work Program. B. That on March 26, 2019, the Planning Commission initially established an annual Work Program under the HCRA Program to set forth the goals and objectives for the program on an annual basis. C. That the Planning Commission desires to establish the goals and objectives for the 2022 Work Program. D. That the Planning Commission held a public meeting on January 25, 2022, to consider the 2022 Work Program. II. That the Tustin Planning Commission hereby approves the 2022 HCRA Work Program attached hereto as Exhibit A. III. That the Planning Commission authorizes the Community Development Director to update the 2022 HCRA Work Program with minor amendments and/or expand or modify it from time to time, as deemed necessary. PASSED AND ADOPTED at a regular meeting of the Planning Commission held on the 25th day of January, 2022. D/o/pc_u-Signed67y: D3273B6DS9SA43D._. DocuSigned by, AMY MASON -4' OWK0�` Chairperson ED45DA2623B54A5... JUSTINA L. WILLKOM Planning Commission Secretary DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA Resolution No. 4444 2022 Work Program Page 2 STATE OF CALIFORNIA COUNTY OF ORANGE CITY OF TUSTIN I, JUSTINA L. WILLKOM, the undersigned, hereby certify that I am the Planning Commission Secretary of the City of Tustin, California; that Resolution No. 4444 was duly passed and adopted at a regular meeting of the Planning Commission, held on the 25th day of January, 2022. PLANNING COMMISSIONER AYES: PLANNING COMMISSIONER NOES: PLANNING COMMISSIONER ABSTAINED: PLANNING COMMISSIONER ABSENT: Qocusigned b➢: -4. K)�� ED45�A2623&54A5... JUSTINA L. WILLKOM Planning Commission Secretary Chu, Higuchi, Kozak, Mason, Mello (5) DocuSign Envelope ID: CAC4A696-58C1-404C-9BOD-A2B5CB7177CA EXHIBIT A TO RESOLUTION NO. 4444 PLANNING COMMISSION ACTING AS THE HISTORIC AND CULTURAL RESOURCES ADVISOR 2022 WORK PROGRAM • Oversee the development of an interactive mobile app and/or map on the City website that would allow the public to obtain information about historic resources by clicking a button and/or link. A photo and the DPR form which lists the significance of the historic resource will be retrievable. • One (1) Commendation nomination. • Two (2) Historic Plaque Program nominations. • Initiate a second Pioneer bust (when a donor or funding is available) • Each Commissioner shall receive a minimum of the equivalent of one (1), six (6) - hour day of training (or six (6) cumulative hours), one (1) mandatory introductory training for new Commissioners and one (1) refresher course for more seasoned Commissioners. • Other matters as may be referred to the Planning Commission by the City Council or the Community Development Director.