HomeMy WebLinkAbout08 APPROVE PLANS AND SPECS FOR PINE TREE PARK IMPROVEMENTSDocuSign Envelope ID: 1E4DOB21-EOA5-43C8-9C4C-746F4B204097
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AGENDA REPORT Reeewenda ldm sW
W- City Manager
Finance Director
MEETING DATE: MARCH 1, 2022
TO: MATTHEW S. WEST, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE
ADVERTISEMENT FOR BIDS FOR THE PINE TREE PARK IMPROVEMENTS
PROJECT CIP NO. 20087
SUMMARY
The plans and specifications for the Pine Tree Park Improvements Project (CIP No. 20087) have
been prepared and the project is now ready for bid.
RECOMMENDATION
It is recommended that the City Council:
Adopt Resolution No. 22-11 approving the plans and specifications for the Pine Tree
Park Improvements Project (CIP No. 20087); and
2. Authorize the City Clerk to advertise to receive bids.
FISCAL IMPACT
The engineer's estimate for the project is $1,988,611. In previous actions, the City Council has
authorized funding in the amount of $1,393,580 for this project from the Community Development
Block Grant Program (CDBG) in the following program years:
FY 16/17 $ 167,509
FY 18/19 $ 211,116
FY 20/21 $ 513,145
FY 21/22 $ 501,810
$1,393,580
The project is also partially funded by the Park Development Fund in the amount of $478,000. A
portion of the funding was used for consulting design services resulting in a remaining balance of
approximately $427,000 for FY 2021/22.
To minimize the impact to the Park Development Fund, staff will be requesting an additional $437,455
from the City's CDBG program allocation for FY 22/23, which is subject to City Council approval in
April 2022. The City Council will then be asked to award a contract for this project in May 2022. Any
additional appropriations needed to complete this project will be outlined and requested in that
agenda report based on the total CDBG allocation approved at that time.
CORRELATION TO THE STRATEGIC PLAN
The Pine Tree Park Project contributes to the fulfillment of the City's Strategic Plan Goal B: Create
a plan to protect the City's public assets. Specifically, the project implementation of Strategy 5,
which among other items, is to improve turf and landscape conditions for all community parks.
DocuSign Envelope ID: 1E4DOB21-EOA5-43C8-9C4C-746F4B204097
Pine Tree Park Improvements Project
March 1, 2022
Page 2
BACKGROUND
Pine Tree Park is a highly utilized park and includes a variety of enjoyable community amenities, such
as a sand volleyball court, open and shaded turf areas, and a picnic shelter. The park is located at
the corner of Bryan Avenue and Red Hill Avenue. The improvements will include restroom
renovations, new landscaping, irrigation, turf, picnic shelter, sand volleyball court, playground
equipment, rubberized playground surfacing, and a series of accessibility improvements in
accordance with the Americans with Disabilities Act (ADA). Replacing the landscape, turf and
irrigation will improve coverage, improve growth and enhance maintenance efficiency. The ADA
improvements include access to play equipment as well as the walking paths and seating/picnic areas
in and around the park.
The typical service life for an irrigation system is 25-30 years and Pine Tree Park was built in 1973.
Several individual projects have been completed over the years requiring multiple modifications to
the irrigation system to accommodate each project accordingly. These projects include:
• 1991 Installation of Playground Structure
• 1999 Restroom Renovation
• 2004 Picnic Shelter Installed
• 2009 Play Equipment Replaced
• 2010 Red Hill Avenue Parking Bay
The new irrigation design accounts for the amenities within the park and corrects problems associated
with the construction of the projects listed above. In addition, renovating the turf areas and re -sodding
will improve durability, grade, drainage and enhance long term turf development. The original picnic
shelter will be replaced to provide better shade for picnic shelter users. The renovation of the sand
volleyball court will enhance the amenity currently used by patrons.
The tentative schedule for construction of this project is as follows:
• Authorization to Advertise for Bids ...
• First Legal Advertisement .................
• Second Legal Advertisement ...........
• Bid Opening .....................................
• Award of Contract ............................
• Start Construction ............................
• Complete Construction .....................
Since this project involves the replacement and repair of existing facilities with minor modifications, it
is Categorically Exempt under California Environmental Quality Act (CEQA) requirements. A Notice
of Exemption has been prepared for the project, and will be recorded with the County of Orange.
10LdL;K, r.r-.
Public Works/City Engineer
Attachment(s):
1. Resolution No. 22-11
DocuSign Envelope ID: 1E4DOB21-EOA5-43C8-9C4C-746F4B204097
RESOLUTION NO. 22-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE
PINE TREE PARK IMPROVEMENTS PROJECT CIP NO. 20087 AND
AUTHORIZING ADVERTISEMENT FOR BIDS
WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract
for the construction of the Pine Tree Park Project CIP No. 20087; and
WHEREAS, the City Engineer has presented plans and specifications for the construction
of said work; and
WHEREAS, the CIP No. 20087 project is categorically exempt from the requirements of
the California Environmental Quality Act (CEQA); Class 1, Section 15301: Existing Facilities; and
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by
the City Engineer are hereby approved as the plans and specifications for:
Pine Tree Park Improvements Project
CIP No. 20087
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
advertise as required by law for the receipt of sealed bids or proposals for the performance of the
work specified in the aforesaid plans and specifications;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin
held on the 1 st day of March, 2022.
AUSTIN LUMBARD
Mayor
ATTEST:
ERICA N. YASUDA,
City Clerk
DocuSign Envelope ID: 1E4DOB21-EOA5-43C8-9C4C-746F4B204097
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Erica N. Yasuda, City Clerk and ex -officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is five; that
the above and foregoing Resolution No. 22-11 was duly and regularly passed and adopted at a
regular meeting of the City Council held on the 1s' day of March, 2022 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
ERICA N. YASUDA,
City Clerk