HomeMy WebLinkAbout07 ADOPT RESO 22-12 ESTABLISHING THE PROPOSED RED HILL UNDERGROUND UTILITY DISTRICT 2022-01DocuSign Envelope ID: 8AC15A7F-0970-46D5-82C2-45D225FF4D35
AGENDA REPORT Reeweld m
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Reviewed:City Manager
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Finance Director N/A
MEETING DATE: MARCH 15, 2022
TO: MATTHEW S. WEST, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: ADOPT RESOLUTION NO. 22-12 ESTABLISHING THE PROPOSED RED HILL
AVENUE UNDERGROUND UTILITY DISTRICT NO. 2022-01
SUMMARY
Staff is requesting the City Council establish Underground Utility District No. 2022-01, ordering the
removal of all existing overhead utilities, including but not limited to Southern California Edison
(SCE), Verizon Wireless, Charter Communications, and AT&T, along a portion of Red Hill Avenue
between EI Camino Real and approximately 230 feet north of San Juan Street, and placement
underground. The boundary of the proposed district is shown on Exhibit "A" of the attached
Engineer's Report. SCE has estimated the project cost at approximately $1.2M, which shall be
funded by California Public Utilities Commission Rule 20A allocations ("work credits") that were
accrued on the City's behalf over several years. Tustin Municipal Code Article 7, Chapter 5 outlines
procedures and requirements for establishing such an underground utility district.
RECOMMENDATION
It is recommended that the City Council:
1. Approve the attached City Engineer's Report for Proposed Red Hill Avenue Underground Utility
District No. 2022-01 ("Engineer's Report"); and
2. Adopt Resolution No. 22-12 establishing Red Hill Avenue Underground Utility District No. 2022-
01.
FISCAL IMPACT
SCE will use Rule 20A allocations for the design and construction of the underground facilities,
conversion for all properties within the UUD currently receiving service from the overhead utilities in
Red Hill Avenue, and for removal of existing overhead facilities. The City has entered into a
Consultant Services Agreement with Utility Consultants of Orange County in an amount not to
exceed $10,000 to provide assistance with project coordination between the City, SCE, and the other
affected utilities.
CORRELATION TO THE STRATEGIC PLAN
The project contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and
Protection of Assets. Specifically, the project implements Strategy 1, which among other items, is to
ensure continuous maintenance and improvement of public facilities. In addition, Goal D: Foster
strong relationships within the community, specifically, Strategy 2, enhance collaborative efforts with
agencies within and outside Tustin on issues of mutual interest and concern.
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Red Hill Avenue Underground Utility District No. 2022-01
March 15, 2022
Page 2
DISCUSSON
The California Public Utilities Commission (CPUC) in 1967 established electric tariff Rule 20 in
response to local government interest in enhancing the aesthetics of their communities. Under Rule
20 are three programs, 20A, 20B, and 20C, each addressing different funding mechanisms and
qualifications for undergrounding existing overhead utility lines. Under Rule 20A, projects deemed
to create a general public benefit are funded by all of SCE's ratepayers throughout the service area
using Rule 20A work credits, which are allocated to cities and counties using the formula found in
Section A of Rule 20. Unused work credits are carried over year-to-year. As of January 1, 2021,
Tustin had a work credit balance of $1,448,255. Credit balance information for year-end 2022 is not
yet available.
Tustin Municipal Code Article 7, Chapter 5 outlines procedures and requirements for establishing an
underground utility district, including noticing requirements for all persons owning real property within
the proposed District which has been met, as well as the requirement of the attached Engineer's
Report. The proposed UUD No. 2022-01 is located on a portion of Red Hill Avenue between EI
Camino Real and approximately 230 feet north of San Juan Street, as shown on Exhibit "A" of the
Engineer's Report, and will remove five (5) utility poles and overhead wires. The Engineer's Report
identifies that the project qualifies as a Rule 20A project by meeting the following qualifications: the
project removes a heavy concentration of overhead utilities; the street carries a heavy volume of
traffic; and the street is considered an arterial street. In addition, the project lies within the limits of
the Red Hill Specific Plan Area, an area of significant scenic interest to the general public.
If the UUD is established, SCE will use Tustin's Rule 20A work credits for the design and construction
of the underground facilities and the conversion for all properties within the UUD currently receiving
service from the overhead utilities in Red Hill Avenue. For these properties, Rule 20A allocations
will be used for work on private property for the installation of no more than 100 feet of each
customer's underground electric service lateral and the conversion of a customer's meter panel to
accept underground service. No monies are required from the property owners for this work. SCE
has prepared a rough order of magnitude (ROM) cost of the project in the amount of $1.2 million,
which includes the costs for design, construction, private property connections, removals, and
contingencies for SCE, Verizon Wireless, Charter Communications, and AT&T. A more refined cost
estimate will be prepared by SCE and the City after the construction drawings are developed.
Upon formation of the UUD by the City Council, the estimated project schedule is 18 months for the
Design/Pre-Construction Phases, 3 months for the Bid Phase, and 3 months for the Construction
Phase. Therefore, it is expected that the proposed undergrounding, conversion of private services,
and removal of overhead utilities and poles will be completed by April, 2024.
It is recommended that the City Council approve the Engineer's Report and adopt a resolution
forming the undergrounding district. The establishment of the UUD is exempt from further review
under California Environmental Quality Act pursuant to Section 15302(d) of the State CEQA
Guidelines.
-Ir �z -
VectaVStack, P.E.
or of Public Works/City Engineer
Attachment No. 1: Resolution No. 22-12
Attachment No. 2: City Engineer's Report for Proposed Red Hill Avenue Underground Utility District No. 2022-01
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ATTACHMENT 1
Resolution No. 22-12
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RESOLUTION NO. 22-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA
ESTABLISHING UNDERGROUND UTILITY DISTRICT NO. 2022-01 PURSUANT TO
CALIFORNIA PULIC UTILITIES COMMISSION RULE 20A AND TUSTIN MUNICIPAL
CODE ARTICLE 7, CHAPTER 5
WHEREAS, a public hearing was called for and noticed to be conducted on Tuesday,
March 15, 2022 at the hour of 6:30 pm in the Council Chambers of the City of Tustin located at
300 Centennial Way, to ascertain whether the public necessity, health, safety or welfare requires
the removal of existing poles, overhead wires, and facilities for supplying electric, communication,
or associated services and placing them underground, within the portion of the road right-of-way
on Red Hill Avenue between EI Camino Real and approximately 230 feet north of San Juan Street
as identified on Exhibit "A" of the attached report titled "City Engineer's Report for Proposed Red
Hill Avenue Underground Utility District No. 2022-01" ("Engineer's Report"); and
WHEREAS, it has been recommended that such an underground utility district, hereafter
called "District", be formed within the portion of the road right-of-way on Red Hill Avenue between
EI Camino Real and approximately 230 feet north of San Juan Street, as identified on Exhibit "A"
of the Engineer's Report; and
WHEREAS, a Public Hearing was duly and regularly held on March 15, 2022 in the Council
Chambers of the City of Tustin, and all interested and affected persons were given an opportunity
to be heard;
NOW, THEREFORE, BE IT RESOLVED as follows:
The City Council hereby finds that the public necessity, health, safety, or welfare
requires the removal of existing poles, overhead wires, and facilities for supplying
electric, telephone, cable communication, and associated services and placing them
underground within the District as identified on Exhibit "A" of the Engineer's Report.
2. The City Council hereby authorizes Underground Utility District work credits to be used
provided pursuant to California Public Utilities Commission Rule 20A.
3. The City Council hereby declares the above -referenced property, as shown on the
map attached to the Engineer's Report as Exhibit "A", to be designated as
Underground Utility District No. 2022-01.
4. The City Council hereby orders that the above -referenced facilities be removed and
installed underground.
5. The City Council hereby orders that each utility which undertakes underground
installation of its facilities shall use the underground conversion allocation, computed
pursuant to decisions of the Public Utilities Commission of the State of California, for
the purpose of providing to each property premises in the District currently receiving
services from Red Hill Avenue, no more than one hundred (100) feet of each
customer's underground electric service lateral required by the undergrounding and
the conversion of a customer's meter panel to accept underground service required
by the undergrounding. After installation, each property owner in the District shall be
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responsible for the maintenance of the conduit and termination box located on, under,
or within any structure on the premises served.
6. The City Council hereby directs the City Clerk to provide notice of this Resolution to
all affected utilities and all affected persons owning real property within ten (10) days
after the date of its adoption. The City Clerk shall further notify said property owners
that the utilities will contract to provide all necessary facility changes on their premises
for all properties within the District currently receiving service from the overhead
utilities in Red Hill Avenue. Such notification by the City Clerk shall be made by mailing
a copy of this Resolution and a copy of Tustin Municipal Code Article 7, Chapter 5 to
affected property owners as such as are shown on the last equalized assessment roll
and to the affected utilities.
7. The establishment of the District is exempt from further review under the California
Environmental Quality Act pursuant to Section 15302(d) of the State CEQA
Guidelines.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin
held on the 15th day of March, 2022.
AUSTIN LUMBARD
Mayor
ATTEST:
ERICA N. YASUDA
City Clerk
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Erica N. Yasuda, City Clerk and ex -officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is five; that
the above and foregoing Resolution No. 22-12 was duly and regularly passed and adopted at a
regular meeting of the City Council held on the 15th day of March, 2022 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
ERICA N. YASUDA
City Clerk
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ATTACHMENT 2
City Engineer's Report for Proposed Red Hill Avenue
Underground Utility District No. 2022-01
DocuSign Envelope ID: 8AC15A7F-0970-46D5-82C2-45D225FF4D35
Department of Public Works
Douglas S. Stack, P.E.
Director
City Engineer's Report for Proposed
Red Hill Avenue Underground Utility District No. 2022-01
In the City of Tustin, California
March 15, 2022
I. INTRODUCTION
An underground utility district (UUD) is proposed to be established for a portion of Red Hill
Avenue from EI Camino Real to approximately 230 feet north of San Juan Street in the City of
Tustin for the purpose of removing all existing overhead utilities of, but not limited to, Southern
California Edison (SCE), Verizon Wireless, Charter Communications, and Motive Infrastructure
Solutions within the district boundary and placing them underground. The boundary of the
proposed district is shown on the attached Exhibit "A". Article 7, Chapter 5 of the Tustin
Municipal Code outlines procedures and requirements for establishing an underground utility
district, including the requirement of this City Engineer's Report.
The project proposes to place all existing overhead utilities along Red Hill Avenue within the
district underground and provide underground utility service connections to all properties within
the district that currently receive services from the existing overhead utilities in Red Hill Avenue.
II. PHASES OF THE WORK
The proposed UUD will be completed through the following phases of work:
Planning
The Planning Phase includes initial project qualification and Rough Order of Magnitude (ROM)
estimate by SCE, consultation with the affected utilities, and formation of the UUD with
adoption of a resolution by the City.
Design
Upon formation of the UUD by the City Council, construction drawings will be developed by SCE
and the other affected utility companies. The drawings will establish the proposed locations for
below -ground conduits and handholes and above- or below -ground transformers, street lights,
and any other equipment. The design process involves SCE preparing a civil land survey and
developing the construction drawings. These drawings are then distributed to the other
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300 Centennial Way, Tustin, CA 92780 0 P: (714) 573-3150 • F: (714) 734-8991 0 www.tustinca.org
DocuSign Envelope ID: 8AC15A7F-0970-46D5-82C2-45D225FF4D35
utilities, so they may commence with their designs, typically utilizing a joint trench design with
the SCE facilities. The locations of easements on private properties for structures and conduits
shall be determined at this stage of the project. If easements are required, the affected
property owners will be contacted to coordinate the recording of such easements.
Pre -Construction
The pre -construction phase includes SCE obtaining all necessary easements, permits, and
environmental clearances. A coordinated joint bid process for the civil work (underground
conduit and structures) to a single contractor will occur during this phase.
Construction
The construction phase will consist of (a) construction of underground utilities for, but not
limited to, SCE, Verizon Wireless, Charter Communications, and AT&T; (b) construction of
service connections for those properties that currently receive services from Red Hill Avenue
and qualify under the PUC Rule 20A guidelines; and (c) installation of street lights and
connections to be owned and maintained by the City of Tustin.
Closing
The closing phase consists of the removal of all existing overhead utility wires and utility poles
within the district boundary as shown on Exhibit "A". The utility companies are responsible for
the removal of their respective wires and poles. Also included are administrative close-out
documentation and accounting.
III. COST OF THE WORK
SCE has prepared a rough order of magnitude (ROM) cost of the project in the amount of $1.2
million, which includes the costs for design, construction, private property connections,
removals, and contingencies for SCE, Verizon Wireless, Charter Communications, and AT&T. A
more refined cost estimate will be prepared by SCE and the City after the construction drawings
are developed.
Once the UUD has been established by resolution of the City Council, SCE shall use
underground conversion allocations following the requirements of PUC Rule 20A for the design
and construction of the underground facilities, and the conversion for all properties within the
district currently receiving services from the overhead utilities on Red Hill Avenue. Underground
conversion allocations will be used for work on private property for the installation of no more
than 100 feet of each customer's underground electric service lateral and the conversion of a
customer's meter panel to accept underground service. After installation, each property owner
in the district shall be responsible for the maintenance of the conduit and termination box
located on, under, or within any structure on the premises served. No monies are required
from the property owners for this work.
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IV. RULE 20A FUNDING REQUIREMENTS
Funding for the work will be from underground conversion allocations made available by the
California Public Utilities Commission through Rule 20A that were allocated to the City for
undergrounding purposes. For a project to qualify as a Rule 20A project, it must be
determined, after consultation with the electric utility, that such undergrounding is in the
general public interest for one or more of the following reasons:
(a) Such undergrounding will avoid or eliminate an unusually heavy concentration of
overhead electric facilities;
(b)The street or right-of-way is extensively used by the general public and carries a heavy
volume of pedestrian or vehicular traffic (minimum of 5,000 average trips per day);
(c) Wheelchair access is limited or impeded by existing above ground infrastructure;
(d)The street, road, or right-of-way adjoins or passes through a civic area, public recreation
area, or an area of unusual scenic interest to the general public; or
(e) The street or right-of-way is considered an arterial street or major collector road, as
defined by the California Department of Transportation's California Road System
functional classification system.
This project will remove overhead utilities and five (5) utility poles along Red Hill Avenue which
has been determined to meet the requirements to qualify as a Rule 20A project under one or
more of the reasons described above.
V. SCHEDULE OF THE WORK
Upon completion of the Planning Phase, including the UUD formation by the City Council, the
estimated project schedule is:
Design/Pre-Construction Phases 18 months
Bid Phase
3 months
Construction / Overhead Facilities Removal 3 months
Therefore, it is expected that the proposed undergrounding, conversion of private services, and
removal of overhead utilities and poles will be completed by April, 2024.
Prepared under the supervision of
Attachment: Exhibit "A"
/Stack, P.E.
of Public Works/City Engineer
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EXHIBIT 'A"
BOUNDARY MAP
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