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Home My WebLink AboutCC RES 06-81 RESOLUTION NO. 06-81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AND PAPERS IN THE POSSESSION OF THE HUMAN RESOURCES DEPARTMENT OF THE CITY OF TUSTIN NO LONGER REQUIRED FOR THE CONDUCT OF CITY BUSINESS, PURSUANT TO THE AUTHORITY GRANTED BY THE CITY OF TUSTIN'S RECORDS RETENTION SCHEDULE WHEREAS, the City of Tustin Records Retention Schedule adopted by the City Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of City documents and audio recordings upon the approval of the legislative body of the City, and with the written consent of the City Attorney, provided that said records are not included within certain specified categories; and WHEREAS, the Human Resources Director of the City of Tustin has requested authority to destroy certain documents which are not included within said categories of documents of the City of Tustin Records Retention Schedule; and WHEREAS, all of the documents listed in the attached Exhibit A wera prepared on a date at least two years prior to the date of this resolution; and WHEREAS, the described documents listed in Exhibit A are occupying space needed by the Human Resources Department of the City of Tustin; and WHEREAS, the Human Resources Director of the City of Tustin has determined that none of the described records, documents, and papers have sufficient value to justify retention; and WHEREAS, the City Attorney hereby gives written consent to destroy the hereinafter described records, documents, and papers listed in Exhibit A. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, does hereby resolve as follows: SECTION 1: That the following records, documents, and papers are no longer required by the City of Tustin and should be destroyed to conserve storage space in the offices of the City of Tustin. Said documents and papers are described in the attached Exhibit A. Resolution No. 06-81 Page 1 of 6 SECTION 2: That the proper official of the City of Tustin having custody of the above described records, documents and papers is hereby authorized to destroy said records, documents, and papers in a lawful manner, as scheduled. SECTION 3: That upon destruction of the aforementioned and described records, documents, and papers a certificate of destruction shall be executed as to the documents destroyed and the original certificate of destruction filed in the Office of the City Clerk together with a copy of this Resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin on the 3rd day of July, 2006. _tt0hOOJ~r PAMELA STOKER City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE) SS CITY OF TUSTIN ) I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 06-81 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 3rd day of July, 2006, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: DAVERT, HAGEN, AMANTE, BONE, KAWASHIMA (5) NONE (0) NONE (0) NONE (0) ~aO()~ PAMELA STOKER CITY CLERK Resolution No. 06-81 Page 2 of 6 CITY OF TUSTIN OBSOLETE RECORDS DESTRUCTION LIST HUMAN RESOURCES DEPARTMENT Recruitment Files for 1996 through 2000 1996 Crossing Guard Coordinator Recreation Supervisor Police Reserve Officer Police Officer Maintenance WorkerlWater Clerk Typist Assistant Civil Engineer Department Clerk Recreation leader Non-Sworn Investigator Sr. Center Receptionist/Clerk Record Clerk Recreation Coordinator Custodian Police Officer Communications Officer Assistant Planner Associate Planner Recreation Program Assistant/Day camp coordinator Police Sergeant Reproduction Operator Records Clerk Custodian 1997 Recreation Coordinator Equipment Operator Police Reserve Officer Recreation leader Police Officer Crossing Guard Coordinator Communications Officer Office Support Specialist Crossing Guard Senior Accountant Records Clerk Rec. Prog. Asst./Day Camp Coordinator Maintenance Aide Parking Control Officer Accounting Supervisor 96-01 96-02 96-04 96-05 96-06 96-07 96-08 96-09 96-10 96-11 96-12 96-13 96-14 96-15 96-16 96-17 96-18 96-19 96-20 96-21 96-23 96-24 96-25 97-01 97-02 97-03 97-04 97-05 97-06 97-07 97-08 97-09 97-10 97-11 97-12 97 -13 97 -14 97 -15 EXHIBIT A Resolution No. 06-81 Page 3 of 6 Receptionist / Clerk Clerk Typist Program Assistant/Tennis Center Maintenance Aide Sport Field Main!. Aide Associate Planner Main!. Worker Water Plant Officer Support Specialist Police Officer Police Lieutenant Police Captain Assistant Civillngineer Water Treatment Plant Operator Lead Communication Officer Records Leadperson 97-16 97-17 97-18 97-19 97-20 97-21 97-22 97-23 97 -24 97 -25 97 -26 97-27 97-28 97-29 97-30 1998 Account Clerk Crossing Guard Police Services Officer Business License Tech Police Services Officer Communications Officer Police Officer Recreation Leader Day/Camp/Coord / Rec. Leader Office Support Specialist Communications Officer Records Clerk Reserve Police Officer Maintenance Worker Police Officer Program AssUTennis Ctr Associate Civil Engineer Recreation Coordinator Communications Officer Property & Evidence Technician Recreation Leader Maintenance Worker Maintenance Aide (pt) Building Official Senior Center Receptionist Communication Officer (pt) Senior Ctr. Van Driver Senior Management Analyst Communications Officer Plan Checker Senior Inspector 98-01 98-02 98-03 98-04 98-05 98-06 98-07 98-08 98-09 98-10 98-11 98-12 98-13 98-14 98-15 98-16 98-17 98-18 98-19 98-20 98-21 98-22 98-23 98-24 98-25 98-26 98-27 98-28 98-29 98-30 Resolution No. 06-81 Page 4 of 6 1999 Police Officer Crossing Guard Custodian-Support Services (temp) Police Sergeant Recreation Leader (pt) Recreation Program Police Services Officer (pt) Receptionist/Clerk (pt) Building Technician Officer Support Specialist Support Services Supervisor Principal Planner Maintenance Leadworker-Streets Equipment Operator Code Enforcement Officer Senior Project Manager Communication Officer Administrative Intern Engineering Aide Maintenance Worker Records Clerk Clerk Typist Recreation Program Ass!. Administrative Secretary Custodian Police Services Officer Accounting Supervisor Maintenance Worker Maintenance Aide Code Enforcement Officer Property & Evidence Tech. Associate Planner Police Officer Records Leadperson Maintenance Supervisor Water Treatment Plant Oper. Custodian-Suppor Svcs (cp) Reproduction Operator 2000 Police Captain (cp) Police Lieutenant (cp) Account Clerk (cp) Police Reserve Officer Recreation Programs Asst/Gym Code Enforcement Officer Administrative Secretary Office Support Specialist 99-01 99-02 99-03 99-04 99-05 99-06 99-08 99-09 99-10 99-11 99-12 99-13 99-14 99-16 99-17 99-18 99-19 99-20 99-21 99-22 99-23 99-24 99-25 99-26 99-27 99-28 99-29 99-30 99-31 99-32 99-33 99-34 99-35 99-36 99-37 99-38 99-39 99-40 00-01 00-02 00-03 00-04 00-05 00-06 00-07 00-08 Resolution No. 06-81 Page 5 of 6 Crossing Guard 00-09 Police Officer LaUAcad 00-10 Recreation Leader 00-11 ReceptionisU Clerk (pt) 00-12 Recreation Coord. 00-13 Recreation Program Ass!. 00-14 Ass!. Civil Engineer 00-15 Recreation Supervisor 00-16 Sport Field Main!. Aide 00-17 Maintenance Leadworker 00-18 Maintenance Aide (pt) 00-19 Administrative Secretary 00-20 Property & Evidence Tech (cp) 00-21 Support Services Supervisor 00-22 Records Clerk 00-23 Assistant Planner 00-24 Maintenance Worker 00-25 Sports Field Main!. Aide 00-26 Executive Secretary 00-27 Records Leadperson (cp) 00-28 Police Sergeant 00-29 Redevelopment Project Mgr. (cp) 00-30 Sr. Public Works Inspectors (cp) 00-31 Recreation Program Ass!. 00-32 Building Technician 00-33 Equipment Operator (cp) 00-34 Public Works Inspector 00-35 Junior Engineer 00-36 Code Enforcement Officer 00-37 Receptionist/Clerk 00-38 Building official 00-39 APPROVE BY: 77lizlApz. /f /fv~ 7d/o~ Maria R. Huizar Date Chief Deputy City Clerk DESTROYED BY: 1fvrJ;u; 'iff t' tdc/ t/v Kristi Recchia Human Resources Director fJ/0/0iC Date Resolution No. 06.81 Page 6 of 6 Date 1999 Police Officer Crossing Guard Custodian-Support Services (temp) Police Sergeant Recreation Leader (pt) Recreation Program Police Services Officer (pt) Receptionist/Clerk (pt) Building Technician Officer Support Specialist Support Services Supervisor Principal Planner Maintenance Leadworker-Streets Equipment Operator Code Enforcement Officer Senior Project Manager Communication Officer Administrative Intern Engineering Aide Maintenance Worker Records Clerk Clerk Typist Recreation Program Ass!. Administrative Secretary Custodian Police Services Officer Accounting Supervisor Maintenance Worker Maintenance Aide Code Enforcement Officer Property & Evidence Tech. Associate Planner Police Officer Records Leadperson Maintenance Supervisor Water Treatment Plant Oper. Custodian-Suppor Svcs (cp) Reproduction Operator 2000 Police Captain (cp) Police Lieutenant (cp) Account Clerk (cp) Police Reserve Officer Recreation Programs Asst/Gym Code Enforcement Officer Administrative Secretary Office Support Specialist 99-01 99-02 99-03 99-04 99-05 99-06 99-08 99-09 99-10 99-11 99-12 99-13 99-14 99-16 99-17 99-18 99-19 99-20 99-21 99-22 99-23 99-24 99-25 99-26 99-27 99-28 99-29 99-30 99-31 99-32 99-33 99-34 99-35 99-36 99-37 99-38 99-39 99-40 00-01 00-02 00-03 00-04 00-05 00-06 00-07 00-08 Resolution No. 06-81 Page 5 of 6