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Home My WebLink About05 AWARD CONTRACT FOR ANNUAL ROADWAY REHAB AND SIDEWALK REPAIR CIP 70021 DocuSign Envelope ID:A150778E-DB85-4749-9819-40842C36328F • Agenda Item 5 AGENDA REPORT Reviewed: DDS 5W City Manager oS Finance Director �a MEETING DATE: APRIL 19, 2022 TO: MATTHEW S. WEST, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: AWARD CONTRACT FOR THE ANNUAL ROADWAY REHABILITATION AND SIDEWALK REPAIR PROJECT, CIP NO. 70021 SUMMARY Staff is requesting the City Council award a construction contract to the lowest responsive/responsible bidder for the Annual Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70021. RECOMMENDATION It is recommended that the City Council 1. Award a construction contract to the lowest responsive/responsible bidder, Onyx Paving Company, Inc. in the amount of$2,442,000.00, for the Annual Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70021 and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City; and 2. Appropriate $497,000 from the Measure M2 Fund (Fund 139). FISCAL IMPACT The approved project budget is $2,330,000. Of this, an appropriation of$1,700,000 has been made from General Fund — Capital Improvement Program (Fund 200) to ensure the City's annual Maintenance of Effort obligation under Measure M2 is met. The balance of $630,000 has been appropriated from Measure M2 Fairshare (Fund139). The bid price reflects the current competitive bidding environment and recent cost trends for asphalt concrete, which is tied to the price of oil. An additional appropriation of $497,000 will be needed to fully fund the project, including tree removal and replacement, geotechnical and construction support, and 10% construction contingency for unforeseen conditions. Staff recommends the additional funds be appropriated from Measure M2 Fairshare funds (Fund 139). Additional Measure M2 funding in the amount of $400,000 has been appropriated for CIP 70021 for design and citywide pavement striping / markings, bringing the total budget for CIP No. 70021 to $3,227,000. CORRELATION TO THE STRATEGIC PLAN Rehabilitation of roadways and repair of sidewalks contribute to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #1, which among other items, is to ensure continuous maintenance and improvement of public facilities. DISCUSSION The Annual Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70021 includes asphalt concrete pavement repair, asphalt concrete overlay, slurry sealing, and traffic striping on various streets within Zone 3 of the City's Pavement Management Program. The City is divided into seven pavement management zones with one zone targeted each year for pavement maintenance. Through a rolling seven year cycle, this program is intended to maintain the integrity of City streets. DocuSign Envelope ID:A150778E-DB85-4749-9819-40842C36328F Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70021 April 19, 2022 Page 2 The current phase, Zone 3 (see attached map), is generally bounded by Irvine Boulevard to the north, Browning Avenue to the east, Interstate Freeway 5 to the south and Newport Avenue to the west. The project also includes sidewalk repair which focuses on removal and replacement of damaged sidewalk at numerous locations in Zone 3 based on an annual field survey conducted by the Engineering Division. Formal bids were submitted electronically and publicly opened on March 29, 2022 and reviewed by Public Works. Six (6) bids were received and are summarized below by order of least dollar amount: • Onyx Paving Company, Inc. ........................................................... $ 2,442,000.00 • R.J. Noble Company ...................................................................... $ 2,572,407.50 • All American Asphalt. ..................................................................... $ 2,640,415.00 • PALP Inc. dba Excel Paving Company........................................... $ 3,156,692.00 • Hardy & Harper, Inc........................................................................ $ 3,161,000.00 • EBS General Engineering, Inc........................................................ $ 3,169,296.00 Staff has reviewed the references and the State Contractor's License for Onyx Paving Company, Inc. and has determined that they are appropriate for the subject project. It is recommended that the City Council award the construction contract to the lowest responsive/responsible bidder, Onyx Paving Company, Inc. for the Annual Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70021 and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City. Stack, P.E. ct of Public Works/City Engineer Attachment: Location Map DocuSign Envelope ID:A150778E-DB85-4749-9819-40842C36328F City of Tustin, CA Citywide Zones 1 > 4 ` W z 1 r+ AV -rr qNo BERG LN / HEM Mf / 1 � / 1 � •1 �HANNAF OR �/ I O i ¢¢ WARRENAV j4MAG SE�WyT °'•—•—; r i j p c / 1 RVINE BLVD IRYJGF 94Yfl %" @ST 3I O f••E.FI STS Q RSTS ?� C `.. ,� \• AT Q. CONLL I < q AIN .� IN Slx I T P 9�,0 �' • �Zy O NrsgGN • � � ¢ Rom ,c �@ 1�.v4 �°P � P�0 o Mc DEN A P OB SON DR o@ih- • I @qR1-9�( 9 GT ( E •gyp �"O q F OR , RF P y P Io Gy, F e o"F o ,I• y � TRW 0 s 2� <<Fo .•�� P`S O Fp IENCIAAV �` p Oo L� �o �5 P� Legend e c Zone B°BEER �o 2 �� •` P N i._.._.._i 4 i._.._. 1 5 W E 1._.._.._i 6 i._.._.._i 7 S Centerline City of Tustin , CA Citywide Zones Map JulyArcGIS 10.1 Bucknam&Associates July 2013 Source:City of Tustin AutoCAD Dwg Created in ArcGIS 10.1 using ArcMap