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Home My WebLink AboutCC MINUTES 04.19.22 DocuSign Envelope ID:8C8FBBEE-2FCF-4481-ABOB-617AC8064657 CITY OF TUSTIN REGULAR APRIL 19, 2022 MEETING OF THE CITY COUNCIL 300 CENTENNIAL WAY,TUSTIN ' COUNCIL CHAMBER AND VIDEO CONFERENCE Barry W. Cooper, Mayor Pro Tem Letitia Clark, Council Member Austin Lumbard, Mayor Matthew S. West, City Manager Ryan Gallagher, Council Member Erica N.Yasuda, City Clerk Rebecca Gomez, Council Member David E. Kendig, City Attorney MINUTES OF THE CLOSED SESSION MEETING OF THE CITY COUNCIL 5:30 p.m. CALL TO ORDER — #3019 at 5:30 p.m. ATTENDANCE — City Clerk Present: Mayor Austin Lumbard, Council Members Letitia Clark, Ryan Gallagher and Rebecca Gomez Absent: Mayor Pro Tem Barry W. Cooper (arrived at 5:31 p.m.) City Clerk: Erica N. Yasuda, City Clerk Others Present: David E. Kendig, City Attorney, Matthew S. West, City Manager PUBLIC INPUT— None CLOSED SESSION UPDATE — City Attorney David E. Kendig: The Council will convene to discuss Items 1 and 2 on the Closed Session Agenda. CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1 . CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): (3 cases) 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Initiation of litigation pursuant to Government Code § 54956.9(d)(4): (1 case) City Council April 19, 2022 Meeting Agenda Page 1 of 9 DocuSign Envelope ID:8C8FBBEE-2FCF-4481-ABOB-617AC8064657 Recessed at 5:31 p.m. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL 7:00 P.M. CALL TO ORDER — #3019 at 7:00 p.m. INVOCATION - Pastor Jorge Molina, Mariners Church PLEDGE OF ALLEGIANCE — Mayor Pro Tem Cooper PUBLIC INPUT— 1 . Peichin Lee (CGM Development LLC) CLOSED SESSION REPORT — City Attorney David E. Kendig: The Council took no reportable action. CONSENT CALENDAR ITEMS 1-6 — Public Input — None It was moved by Mayor Pro Tem Cooper and seconded by Council Member Gomez to approve the Consent Calendar as recommended by staff. Motion carried: 5-0 1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Motion: The City Council waived reading in full of all ordinances and resolutions on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 2. APPROVAL OF MINUTES — THE REGULAR MEETING OF THE CITY COUNCIL HELD ON APRIL 5, 2022. Motion: The City Council approved the Action Minutes of the Regular Meeting of the City Council held on April 5, 2022. 3. RATIFICATION OF PAYROLL AND DEMANDS City Council April 19, 2022 Meeting Agenda Page 2 of 9 DocuSign Envelope ID:8C8FBBEE-2FCF-4481-ABOB-617AC8064657 The City Council has approved the use of Government Code Section 37208 to expedite the payment of City of Tustin obligations that are in accordance with the approved budget or continued operations authorizations. Motion: The City Council approved Payroll in the amount of $905,864.36 and Demands in the amount of $3,259,115.69. 4. FINDINGS REQUIRED BY AB 361 FOR THE CONTINUED USE OF TELECONFERENCING FOR MEETINGS In order for the Council to continue to have the option to meet via teleconference during the pandemic, AB 361 requires the Council to make specified findings at least every thirty (30) days. Motion: Made the following findings by majority vote of the Council: A. A state of emergency has been proclaimed by California's Governor due to the COVID-19 pandemic and continues in effect; and B. The Council has reconsidered the circumstances of the state of emergency; and C. State and local officials continue to recommend measures to promote social distancing to slow the spread of COVID-19. 5. AWARD CONTRACT FOR THE ANNUAL ROADWAY REHABILITATION AND SIDEWALK REPAIR PROJECT, CIP NO. 70021 Staff is requesting the City Council award a construction contract to the lowest responsive/responsible bidder for the Annual Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70021. Motion: The City Council 1 . Awarded a construction contract to the lowest responsive/responsible bidder, Onyx Paving Company, Inc. in the amount of $2,442,000.00, for the Annual Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70021 and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City; and 2. Appropriated $497,000 from the Measure M2 Fund (Fund 139). 6. ASSEMBLY BILL 481: MILITARY EQUIPMENT USE POLICY To provide a proposed Military Equipment Use Policy drafted for the Tustin Police Department ("Department"), and to obtain direction for staff to post the proposed policy on the Department's website and add an agenda item for a public hearing before the City Council which is at least thirty (30) days from today's date for first reading of an ordinance approving the proposed policy. City Council April 19, 2022 Meeting Agenda Page 3 of 9 DocuSign Envelope ID:8C8FBBEE-2FCF-4481-ABOB-617AC8064657 Motion: The City Council: • Received and file the attached draft Military Equipment Use Policy; and • Directed staff to post the attached draft Military Equipment Use Policy on the Department's website pending further consideration of the policy by the City Council; and • Directed staff to add an agenda item for public hearing that is at least thirty (30) days from today's date for first reading of an ordinance approving the draft Military Equipment Use Policy. PUBLIC HEARING ITEM 7 7. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ONE YEAR ACTION PLAN FOR PROGRAM YEAR 2022-23 Management Analyst Adrianne DiLeva provided a PowerPoint presentation. The Housing and Community Development Act of 1974, as amended, established the Community Development Block Grant (CDBG) program to return federal funds to local communities for the purpose of developing viable urban communities by providing decent housing, creating suitable living environments, and by expanding economic opportunities, specifically for low and moderate-income persons. To participate in the CDBG program, the City is required to prepare a Consolidated Plan that identifies needs for affordable and supportive housing, community development, public services, and economic opportunities. The Consolidated Plan is required every five years, and was most recently adopted by the City Council on April 21 , 2020. Annually, the City is also required to prepare a one-year Action Plan that implements the goals and objectives contained in the Consolidated Plan. The proposed 2022-23 Action Plan set forth in Resolution No. 22-13 (Attachment A) fulfills this annual requirement. On March 1 , 2022, the Tustin City Council held a public hearing for the 2022-23 Action Plan preparation process. The purpose of the hearing was to inform interested citizens about the CDBG program, obtain citizens' views on CDBG priorities, and receive a report on the performance of the current public service CDBG fund recipients (also known as non-profit subrecipients). During this meeting, the City Council recommended continued funding to all existing non-profit subrecipients. Public Hearing Opened at 7:16 p.m. Public Input 1 . Robin Williams, Veterans Legal Institute (submitted an e-comment) 2. Community Health Initiative of Orange County (submitted an e-comment) City Council April 19, 2022 Meeting Agenda Page 4 of 9 DocuSign Envelope ID:8C8FBBEE-2FCF-4481-ABOB-617AC8064657 3. Penny Lambright, Patriots and Paws (submitted an e-comment) 4. Irene Martinez, Meals on Wheels Orange County (submitted an e-comment) 5. Dave Lugo, MOMS Orange County (submitted an e-comment) 6. YMCA of Orange County (submitted two e-comments) 7. Joey Garrido, Families Forward (submitted an e-comment) 8. Families Forward (submitted an e-comment) 9. April Hunter, Human Options (in-person) Public Hearing Closed at 7:18 pm It was moved by Mayor Lumbard and seconded by Mayor Pro Tem Cooper that the City Council adopt Resolution No. 22-13: 1 . Approving the Program Year(PY)2022-23 Action Plan and funding allocations totaling approximately $800,000; authorize submission of the PY 2022-23 Action Plan to the U.S. Department of Housing and Urban Development (HUD); 2. Authorizing the Community Development Department to enter into contracts with CDBG subrecipients for public services, non-public services, and fair housing services; and, 3. Directing staff to continue with a three-year funding cycle for public service activities. Motion carried: 5-0 RESOLUTION NO. 22-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING THE ACTION PLAN FOR PROGRAM YEAR 2022-23 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OTHER BUSINESS/CITY MANAGER REPORT City Manager Matthew S. West Reported in February 2022 the City Council allocated additional funding for the Tustin Cares Program; announced with recent modifications to the Federal guidelines the City was able to refine the program to allow additional nonprofits to receive these funds; announced another round of business grants are coming in the next few months; thanked the City Council for their leadership in February in order to move forward with these funding decisions; reported more will be announced very soon. COUNCILMEMBER COMMENTS AND REPORTS City Council April 19, 2022 Meeting Agenda Page 5 of 9 DocuSign Envelope ID:8C8FBBEE-2FCF-4481-ABOB-617AC8064657 Council Member Gomez April 7 Attended the reception for the Tustin Public Schools Foundation Golf Classic fundraiser; reported the event was well attended and raised some much-needed funds for the Foundation. April 8 Attended the California State University, Fullerton Town Hall; reported elected leaders met with small groups of undergraduate students who discussed various public policy issues; spoke with a class on the Coronavirus pandemic and possible solutions for current and future medical crises; students who took this political science course were encouraged to stay engaged in their local communities. April 16 Attended the Parks and Recreation Department Spring Egg Hunt event at the Tustin Sports Park; thanked the volunteers who assisted with the Pancake Breakfast and the various booths; reported the children enjoyed the event. Council Member Gallagher April 6 Attended the Orange County Sanitation District (OCSD) Operations Committee meeting; reported major capital improvements projects are underway; projects are on budget and on schedule. April 11 Attended the Groundwater Replenishment System (GWRS) Steering Committee meeting; reported major capital improvements projects are underway; projects are on budget and on schedule; reported the major groundwater replenishment system project continues to be on schedule with its opening planned for early 2023; is very excited to have this significant increase in water supply during the current drought. Council Member Clark April 8 Attended the California State University, Fullerton Town Hall with Council Member Gomez; spoke with a class on the Coronavirus pandemic and supply chain impacts; announced the students are just learning how to influence public policy from the local to federal level; was a great event. April 16 • Attended the Parks and Recreation Department Spring Egg Hunt event at the Tustin Sports Park. • Reported she was an author for the Author Reading event at the Santa Ana Public Library for her book, "Mommy is the Mayor"; reported City of Santa Ana Mayor City Council April 19, 2022 Meeting Agenda Page 6 of 9 DocuSign Envelope ID:8C8FBBEE-2FCF-4481-ABOB-617AC8064657 Vicente Sarmiento and City of Santa Ana Council Member Jessie Lopez were in attendance; was a fun event. Wished former Mayor Charles E. "Chuck" Puckett and his wife, Donna well on their move to Arizona; he will be missed around Tustin. Mayor Pro Tem Cooper April 10 Attended the Tustin Host Lions Club, Lions Music Fest at Rock and Brews in Tustin; announced the event was to benefit the Life Rolls On organization, a local nonprofit dedicated to improving the quality of life for people living with various disabilities through adaptive sports; is an amazing organization; reported 175 tickets were sold filling up the venue; was a wonderful event; thanked the Tustin Host Lions Club for hosting and being invited to emcee the event. April 16 Attended the Tustin Parks and Recreation Department Spring Egg Hunt event at the Tustin Sports Park; was amazed by the hard work and effort that went into coordinating the event; reported was a large event that keeps getting larger every year; thanked the Parks and Recreation Department for a wonderful event. Mayor Lumbard March 22 Attended a ride along with Orange County Fire Authority's Station 21 ; thanked Division Chief Baryic Hunter and Captain Chuck Hawkins for their hospitality; was a lot of fun and informative. April 5 Attended the Tustin Host Lions Club meeting; briefed the Club on district elections at the local, county, state and senate levels; reported many questions were asked due to the redistricting last year. April 6 Attended the Orange County Fire Authority (OCFA) Security and Ad Hoc Committee meeting; reported was appointed to Vice Chair of the Committee. April 7 Attended the Tustin Public Schools Foundation Golf Classic fundraiser; participated in the tournament and attended the reception afterwards; congratulated the Foundation on their success. April 10 Attended a gathering at former Mayor Charles E. "Chuck" Puckett's home; presented a City key to former Mayor Puckett; thanked the City Manager's Office and Executive Coordinator, Regina Blankenhorn for creating the key to present. City Council April 19, 2022 Meeting Agenda Page 7 of 9 DocuSign Envelope ID:8C8FBBEE-2FCF-4481-ABOB-617AC8064657 April 13 Attended the Orange County Fire Authority (OCFA) Budget and Finance Committee meeting. April 14 Attended the Transportation Corridor Agency (TCA) Joint Boards of Directors meeting. Announced the following upcoming events: April 23 Lemonade Day 10:00 AM — 2:00 PM Locations: • The Tustin Marketplace, next to Rubio's • The District, next to Target • Tustin Family and Youth Center • Veterans Sports Park • The Community Yard Sale at City Hall • Columbus Tustin Sports Park May 5 Cinco De Mayo Celebration 3:00 PM — 5:00 PM Location: Frontier Park May 21 Talent Show Auditions 10:00 AM — 2:00 PM Location: Community Center at the Marketplace Household Hazardous Waste Collection 8:00 AM — 4:00 PM Location: 235 E. Main Street Water Safety Challenge 2:00 PM — 4:00 PM Location: Blue Buoy Family Swim School Olympic Gold and Bronze Medal Winner Jessica Hardy will be poolside while families participate in various water safety stations testing water safety skills such as floating, CPR demonstrations and more. May 30 Memorial Day Remembrance 9:00 AM Location: Veterans Sports Park City Council April 19, 2022 Meeting Agenda Page 8 of 9 DocuSign Envelope ID:8C8FBBEE-2FCF-4481-ABOB-617AC8064657 Announced the Public Art Committee Vacancy; reported the deadline to apply is Friday, May 6, 2022, applications are available on the City's website ADJOURNED at 7:33 p.m. The next meeting is scheduled on Tuesday, May 3, 2022 for the Closed Session Meeting at 5:30 p.m. and the Regular Business Meeting at 7:00 p.m. DocuSigned by: DocuSigned by: CGS, Fen(4 Ua.Stti-L AUS 14N1LWBAP,D, ERI CA-W)WSUCA, Mayor City Clerk City Council April 19, 2022 Meeting Agenda Page 9 of 9