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Home My WebLink About08 APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE BENETA WELL NO. 2 – PHASE II EQUIPPING PROJECT, CIP NO. 60151DocuSign Envelope ID: 79268796-7620-44CD-A6D2-5682707D1ADA AGENDA REPORTAgenda Reeweldm 8 v DS City Manager Finance Director Sa MEETING DATE: JUNE 7, 2022 TO: MATTHEW S. WEST, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE BENETA WELL NO. 2 — PHASE II EQUIPPING PROJECT, CIP NO. 60151 SUMMARY The plans and specifications for the Beneta Well No. 2—Phase 11 Equipping Project, CIP No. 60151, have been prepared and the project is now ready for bid. RECOMMENDATION It is recommended that the City Council: 1. Adopt Resolution No. 22-30 approving the plans and specifications for the Beneta Well No. 2 — Phase II Equipping Project, CIP No. 60151; and 2. Authorize the City Clerk to advertise to receive bids. FISCAL IMPACT The FY 2021-22 Capital Improvement Program budget includes $5,061,802 for construction of both the drilling and equipping phases of the project and is broken down as follows. Phase I — Drilling Phase including Professional Hydrogeological Support Services $2,100,000 Phase II — Equipping Phase $3,500,000 Total $5,600,000 To fully fund Phase II of the project and ensure sufficient project contingency, the remaining budgetary appropriation from Phase I is being carried over into FY 2022-23. As part of the FY 2022- 23 budget, staff is requesting an additional $1,000,000 be appropriated for this project in the Capital Improvement Program budget. The project is partially funded through a SARCCUP / OCWD grant in the amount of $1,575,140. Information regarding the grant is provided later in this report. Full grant reimbursement will be submitted immediately following the completion of Phase I. CORRELATION TO THE STRATEGIC PLAN The project contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy 1, which among other items, is to ensure continuous maintenance and improvement of public facilities. In addition, Goal D: Foster strong relationships within the community, specifically, Strategy 2, enhance collaborative efforts with agencies within and outside Tustin on issues of mutual interest and concern. DocuSign Envelope ID: 79268798-7820-44CD-A6D2-5682707D1ADA Beneta Well No. 2 — Phase II Equipping Project June 7, 2022 Page 2 DISCUSSION AND BACKGROUND The Orange County Water District (OCWD), in partnership with Santa Ana Watershed Project Authority (SAWPA), was awarded $7,875,000 in Proposition 84 grant funds from the Department of Water Resources (DWR) for the Santa Ana River Conservation and Conjunctive Use Program (SARCCUP). These grant funds have been dedicated to construct five additional groundwater wells within the OCWD service boundaries. Tustin was selected to receive $1,575,140 in matching funds to assist in the construction of a new groundwater well. On February 2, 2021, the City Council approved a contract entitled "Contract Between Orange County Water District and the City of Tustin Regarding Construction of Wells for Santa Ana River Conservation and Conjunctive Use Program (SARCCUP) Water Bank". Construction of the Phase I Drilling Project is under way and is anticipated to be completed in July 2022. The scope of work of the Phase II Equipping Project includes construction of a concrete block building to house the well; installation of a vertical turbine pump, motor and associated piping; electrical equipment; construction of a pump to waste settling basin with discharge pipe to the OCFCD flood channel; piping and fittings; chlorination facility; drainage of the site; landscaping and irrigation; paving; motorized gate and accessories; connections to existing utilities; permits; and disinfection and startup. The tentative schedule for construction of this project is as follows: • Authorization to Advertise for Bids.................................................................... 06/07/2022 • First Legal Advertisement.................................................................................. 06/09/2022 • Second Legal Advertisement............................................................................. 06/16/2022 • Bid Opening.......................................................................................................07/12/2022 • Award of Contract.............................................................................................. 08/02/2022 • Start Construction..................................................................................... September 2022 • Complete Construction.................................................................................. October 2023 A thorough environmental review and consultation with the City Attorney's Office determined the project is Categorically Exempt under California Environmental Quality Act (CEQA) requirements. A Notice of Exemption, prepared in accordance with Section 15303, has been recorded with the County of Orange. trAI s . Stack, P.E. ec of Public Works/City Engineer Attachment(s): 1. Resolution No. 22-30 2. Location Map DocuSign Envelope ID: 79268796-7620-44CD-A6D2-5682707D1ADA ATTACHMENT 1 Resolution No. 22-30 DocuSign Envelope ID: 79268796-7620-44CD-A6D2-5682707D1ADA RESOLUTION NO. 22-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE BENETA WELL NO. 2 — PHASE II EQUIPPING PROJECT, CIP NO. 60151, AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Beneta Well No. 2 — Phase II Equipping Project, CIP No. 60151; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, the CIP No. 60151 project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA); Class 1, Section 15303: New Construction or Conversion of Small Structures; NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Beneta Well No. 2 — Phase II Equipping Project CIP No. 60151 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 7th day of June, 2022. AUSTIN LUMBARD Mayor ATTEST: CARRIE WOODWARD Acting City Clerk DocuSign Envelope ID: 79268796-7620-44CD-A6D2-5682707D1ADA STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Carrie Woodward, Acting City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 22-30 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 71" day of June, 2022 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: CARRIE WOODWARD Acting City Clerk DocuSign Envelope ID: 79268796-7620-44CD-A6D2-5682707D1ADA ATTACHMENT 2 Location Map DocuSign Envelope ID: 79268796-7620-44CD-A6D2-5682707D1ADA CITY OF TUSTIN PROJECT NAME: BENETA WELL NO. 2 - PHASE 11 EQUIPPING PROJECT (CIP NO. 60151)