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Home My WebLink About17 NTC OF COMP FOR PVMNT MNTC PROJ 08-07-06AGENDA REPORT MEETING DATE: AUGUST 7,2006 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION TO FILE THE NOTICE OF COMPLETION FOR THE ANNUAL MAJOR PAVEMENT MAINTENANCE PROJECT, FY 2005-2006 (CIP NO. 7001), THE ANNUAL SIDEWALK REPAIR PROJECT, FY 2005-2006 (PROJECT NO. 402-6235), AND THE WILLIAMS STREET IMPROVEMENT PROJECT (CIP NO. 7187) SUMMARY Construction of the Annual Major Pavement Maintenance Project, FY 2005-2006 (CIP No. 7001), the Annual Sidewalk Repair Project, FY 2005-2006 (Project No. 402-6235), and the Williams Street Improvement Project (CIP No. 7187) have been completed to the satisfaction of the City Engineer and are now ready for City Council acceptance. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 06-99 accepting the Annual Major Pavement Maintenance Project, FY 2005-2006 (CIP No. 7001), the Annual Sidewalk Repair Project, FY 2005-2006 (Project No. 402-6235), and the Williams Street Improvement Project (CIP No. 7187), and authorizing the recordation of the Notice of Completion, and direct the City Clerk to: 1. Release the Labor and Materials Bond not sooner than thirty-five (35) days after the date of recordation of the Notice of Completion; and 2. Release the Faithful Performance Bond not sooner than one year after the date of recordation of the Notice of Completion; and Assuming no claims or stop payment notices are filed, it is further recommended that thirty- five (35) days after the date of recordation of the Notice of Completion, the City Council authorize payment of the final 10% retention in the amount of $62,687.26 to All American Asphalt. The total final construction contract cost for the project is $626,872.62. FISCAL IMPACT The final construction contract cost for the combined Annual Major Pavement Maintenance Project, the Annual Sidewalk Repair Project, and the Williams Street Improvement Project is $626,872.62. Acceptance of Public Improvements and Authorization to File the Notice of Completion for the Annual Major Pavement Maintenance Project, FY 2005-2006 (CIP No. 7001), the Annual Sidewalk Repair Project, FY 2005-2006 (Project No. 402-6235), and the Williams Street Improvement Project (CIP No. 7187) August 7, 2006 Page 2 The individual project finance components are as follows: The final construction contract cost for the Annual Major Pavement Maintenance Project (CIP No. 7001) is $486,035.12, which was funded by the City's Capital Improvement Program. The final construction contract cost for the Annual Sidewalk Repair Project (Project No. 402-6235) is $106,833.50, which was funded by the Engineering Division's Annual Sidewalk Repair Operating Budget. The final construction contract cost for the Williams Street Improvement Project (CIP No. 7187) is $34,004.00, which was funded with Community Development Block Grant (CDBG) funds. Project construction, along with design and construction management, has increased the City's infrastructure assets by $733,272. The increased infrastructure valuation will be added to the City's infrastructure inventory as required by Statement 34 of the Governmental Accounting Standards Board (GASB 34). Detailed cost information is shown on the attached GASB 34 Infrastructure Inventory Valuation Forms. BACKGROUND AND DISCUSSION The construction of the Annual Major Pavement Maintenance Project, the Annual Sidewalk Repair Project, and the Williams Street Improvement Project was completed on July 7, 2006. The Annual Major Pavement Maintenance Project and the Annual Sidewalk Repair Project are part of the City's ongoing Maintenance of Effort (MOE) requirement to maintain eligibility for Measure M funding. All of the work for these projects has been completed to the satisfaction of the City Engineer and is now ready for City Council acceptance. Tim D. Serlet Director of Public Works/City Engineer Dana R. Kasdan Engineering Services Manager Attachments: Resolution No. 06-99 Location Exhibits GASB 34 Infrastructure Inventory Valuation Fonns S:\City Councilltems\2006 CouncilltemslNOC Annual Pvmt Maint Sidewalk Repair 05-06 Reso 06-99.doc RESOLUTION NO. 06-99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND AUTHORIZING THE RECORDATION OF THE NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE ANNUAL MAJOR PAVEMENT MAINTENANCE PROJECT, FY 2005-2006 (CIP NO. 7001), THE ANNUAL SIDEWALK REPAIR PROJECT, FY 2005-2006 (PROJECT NO. 402-6235), AND THE WILLIAMS STREET IMPROVEMENT PROJECT (CIP NO. 7187) WHEREAS, All American Asphalt, having a contract with the City of Tustin to construct the hereinafter described public works and improvement; and WHEREAS, the City Engineer has duly certified to the construction and completion of said public improvement hereinafter mentioned in a manner satisfactory to the City Council of the City of Tustin; and WHEREAS, the City Council finds that said contractor has completed said public improvement hereinafter more particularly described in accordance with the provisions of the contract documents and the Notice of Completion, and acceptance of said public works and improvement should be filed and payment of the balance due said contract authorized in accordance with the contract documents; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that said public works and improvement is found to be complete, and the same is hereby accepted. Said public works and improvement is more particularly described as follows: Annual Major Pavement Maintenance Project, FY 2005-2006 (CIP No. 7001), Annual Sidewalk Repair Project, FY 2005-2006 (Project No. 402-6235), and Williams Street Improvement Project (CIP No. 7187) BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is hereby authorized to execute and file a Notice of Completion for the acceptance of said public works and improvement described herein as required by law. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the ih day of August 2006. Doug Davert, Mayor ATTEST: City Clerk RECORDING REQUESTED BY & WHEN RECORDED MAlL TO: City ofTustin/City Clerk's Office 300 Centennial Way Tustin, CA 92780 EXEMPT FROM RECORDING FEES PURSUANT TO GOVERNMENT CODE SECTION 6103 SPACE ABOVE THIS LINE FOR RECORDERS USE CITY CLERK NOTICE OF COMPLETION NOTICE is hereby given that: I. The City of Tustin is the owner in fee of the improvements hereinafter described in Paragraph 3. 2. The full name and the full address of the City of Tustin is: Citv of Tustin, 300 Centennial Wav. Tustin, California 92780 3. The work of improvement is generally described as follows: Annual Maior Pavement Maintenance Proiect FY 2005-2006 (CIP No. 7001). Annual Sidewalk Reoair Proiect FY 2005-2006 (Proiect No. 402-6235), and Williams Street Imorovement Proiect (CIP No. 7187) 4. The work of improvement was completed on: Julv 7, 2006 5. The name of the contractor, if any, for such work of improvement was: All American Asohalt 6. The property on which said work of improvement was completed is in the City of Tustin, County of Orange, State of California and is described as follows: At various streets within the oublic ril!hts-of- wav in the Citv of Tustin Acceptance Date: August 7, 2006 CITY OF TUSTIN, a municipal corporation BY: CITY ENGINEER VERIFICATION I am the City Engineer of the City of Tustin, a municipal corporation, owner, and have been authorized by resolution of the City Council to execute this notice on behalf of said City; I have read the foregoing and know the contents thereof; and I certify that the same is true of my own know ledge, except as to those matters which are therein stated upon my information and belief, and as to those matters I believe them to be true. I declare under penalty of petjury that the foregoing is true and correct Executed at Tustin, California, on the _ day of , 2006. CITY ENGINEER, CITY OF TUSTIN .... "fQ-J , "-nor-II ,...... (5 o I"- o Z lL () ....... ...... W o ::i! ....... ::i! <( a: 8 a: lL W () Z <( Z ~ <( ::i! ~ w ::i! w > <( lL a: o "'") <( ::i! ...J <( ::> z z <( W ::i! <( z o w "'") ~ lL I I W, , :=J Z W > <( I W I I-Z u 00 I z I WI- <( ....,<( ~ 00 ~ <( 0::0 a.....J I I I I ~ 0 0 ill LO ~ - . ../:'7 - - - // //.' ' 133d1S S V-rv' IlllM - - - - - - - - - - - ....J zO <(0 ~:I: w() oCJ) ->- wc::: :I:<( 1-1- C:::Z Ww a:l~ !i Ow Q " w C:::....J ~ , W ~ ~! Q w ~ c: Z I- CJ) ::> I- ~ o ~ () ~ r-- co ~ r-- cj z a- U ~ ~ o o (0 LO ~ ~ en I- Z w ::2: w > o 0:: a- ::2: I- W w 0:: I- en en ::2 <t: ::i -l ~ w ::2: <t: z I- U W """') o 0:: a- CITY OF TUSTIN GASB 34 INFRASTRUCTURE INVENTORY VALUATION FORM Department: Public Works Division: Enaineerina Prepared by: Benny Tenkean Phone/Extension: 714/573-3161 Date Prepared: July 27.2006 Description of the Asset: Annual Maior Pavement Maintenance Proiect. FY 2005-2006 (CIP No. 7001) Date: 0 Acquired ~ Constructed 0 Removed: July 7,2006 Basis of Valuation: (Please check one) ~ Actual Cost (should include design, construction mgmt, fees, transportation, etc.) o Estimated Cost If Estimated Cost, describe the method used: Quantity: Descriotion Quantity Total Amount Asphalt Concrete Pavement 82,513 SF $546,928 $546,928 TOTAL Source of Document /Information: Actual Contract Cost Total Valuation Amount $546,928 S:\GASB\GASB - CIP 7001 FY05-06.doc GASB 34 INFRASTRUCTURE INVENTORY VALUATION FORM Department: Public Works Division: Enqineerinq Prepared by: Jon Drauqelis Phone/Extension: 714/573-3164 Date Prepared: Julv 27. 2006 Description of the Asset: Annual Sidewalk Repair Proiect. FY 2005-2006 (Proiect No. 402-6235) Date: 0 Acquired [g] Constructed 0 Removed: July 7, 2006 Basis of Valuation: (Please check one) [g] Actual Cost (should include design, construction mgmt. fees, transportation, etc.) o Estimated Cost If Estimated Cost, describe the method used: Quantity: Description Quantitv Total Amount Concrete Sidewalk Concrete Curb & Gutter 5,403 SF 988 LF $75,000 $66.540 $141,540 TOTAL Source of Document /Information: Actual Contract Cost Total Valuation Amount $141,540 S:IGASBIGASB - 402-6235 FY05-06.doc GASB 34 INFRASTRUCTURE INVENTORY VALUATION FORM Department: Public Works Division: Enoineerino Prepared by: Jon Drauoelis Phone/Extension: 714/573-3164 Date Prepared: Julv 27. 2006 Description of the Asset: Williams Street Improvement Proiect (CIP No. 7187) Date: D Acquired ~ Constructed D Removed: July 7, 2006 Basis of Valuation: (Please check one) ~ Actual Cost (should include design, construction mgmt, fees, transportation, etc.) D Estimated Cost If Estimated Cost, describe the method used: Quantity: Description Quantitv Total Amount Asphalt Concrete Pavement Concrete Sidewalk Concrete Curb & Gutter 1,000 SF 400 SF 100 LF $30,000 $7,000 $7.804 $44,804 TOTAL Source of Document /Information: Actual Contract Cost Total Valuation Amount $44,804 S:\GASB\GASB - CIP 7187.doc