HomeMy WebLinkAbout07 APPROVE PLANS AND SPECS FOR ANNUAL ROADWAY REHABILITATIONAGENDA REPORT
MEETING DATE: FEBRUARY 7, 2023
TO: MATTHEW S. WEST, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE
ADVERTISEMENT FOR BIDS FOR THE ANNUAL ROADWAY REHABILITATION
AND SIDEWALK REPAIR PROJECT~ ZONE 4, CIP NO. 70022
SUMMARY
The plans and specifications for the Annual Roadway Rehabilitation and Sidewalk Repair Project for
Zone 4 (CIP No. 70022) have been prepared and the project is now ready for bid.
RECOMMENDATION
It is recommended that the City Council:
1.Adopt Resolution No. 23-06 approving the plans and specifications for the Annual
Roadway Rehabilitation and Sidewalk Repair Project~ Zone 4, (CIP No. 70022), and
authorize the City Clerk to advertise to receive bids; and
2.Appropriate $2,600,000 from the Measure M2 Fund (Fund139) and $865,000 from the
Gas Tax Fund (Fund130) for sidewalk and roadway repairs and $1,700,000 from the
General Fund -Capital Improvement Program (Fund 200) for roadway repairs to meet
the City's Measure M2 Maintenance of Effort (MOE) obligation.
FISCAL IMPACT
This project is part of the City's on-going Maintenance of Effort (MOE) obligation to maintain eligibility
for Measure M2 funding. The City's MOE benchmark is recalculated every three years and is
currently being evaluated by the Orange County Transportation Authority (OCTA) for the three-year
period beginning FY 2023-2024. The benchmark is currently $1,697,045 and staff anticipates it will
increase by 1 4%. Any additional General Fund monies needed to meet the benchmark will be
requested in the FY 2023-2024 Capital Improvement Program with an equivalent reduction in Gas
Tax.
The current budget allocation for this project is $200,000 from Measure M2 Fair Share (Fund 139)
to complete design. It has been the City's practice to appropriate all necessary funding prior to
awarding contracts for construction. The engineer's estimate for the project is $4,600,000 and staff
projects an additional $765,000 will be needed for contingency, geotechnical and survey work as
well as tree removal and replacement for a total budget of $5,365,000.
The General Fund - Capital Improvement Program (Fund 200) only funds eligible expenditures to
meet the MOE, while Measure M2 Fair Share (Fund 139) and Gas Tax (Fund 130) fund the balance
of work required. Staff expects a substantial amount of the sidewalk repair will occur prior to June
30, 2023 and will be reflected in FY 2022-2023 expenses. Roadway rehabilitation will occur after
July 1, 2023 and will be reflected in FY 2023-2024 expenses to meet the City's MOE obligation.
Agenda Item
Reviewed:
City Manager ______
Finance Director
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ATTACHMENT 1
Resolution No. 23-06
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RESOLUTION NO. 23-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA
APPROVING PLANS AND SPECIFICATIONS FOR THE ANNUAL ROADWAY
REHABILITATION AND SIDEWALK REPAIR PROJECT - ZONE 4, CIP NO. 70022 AND
AUTHORIZING ADVERTISEMENT FOR BIDS
WHEREAS, it is the intention of the City Council of the City of Tustin, California to
contract for the construction of the Annual Roadway Rehabilitation and Sidewalk Repair Project
- Zone 4 CIP No. 70022; and
WHEREAS, the City Engineer has presented plans and specifications for the
construction of said work; and
WHEREAS, the CIP No. 70022 project is categorically exempt from the requirements of
the California Environmental Quality Act (CEQA); Class 1, Section 15301: Existing Facilities;
and
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by
the City Engineer are hereby approved as the plans and specifications for:
FY 2022-2023 Annual Roadway Rehabilitation and Sidewalk Repair Project ~ Zone 4
CIP No. 70022
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
advertise as required by law for the receipt of sealed bids or proposals for the performance of
the work specified in the aforesaid plans and specifications;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin
held on the 7th day of February, 2023.
AUSTIN LUMBARD
Mayor
ATTEST:
______________________
ERICA N. YASUDA
City Clerk
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is five;
that the above and foregoing Resolution No. 23-06 was duly and regularly passed and adopted
at a regular meeting of the City Council held on the 7th day of February, 2023 by the following
vote:
COUNCILMEMBER AYES: _________________________________
COUNCILMEMBER NOES: _________________________________
COUNCILMEMBER ABSTAINED: _________________________________
COUNCILMEMBER ABSENT: _________________________________
____________________________
ERICA N. YASUDA
City Clerk
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ATTACHMENT 2
Location Map
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