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Home My WebLink About08 AWARD CONTRACT FOR THE ALLEY GROVE PROMENADE PROJECT, CIP NO. 20084AGENDA REPORT MEETING DATE: FEBRUARY 21, 2023 TO: MATTHEW S. WEST, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: AWARD CONTRACT FOR THE ALLEY GROVE PROMENADE PROJECT, CIP NO. 20084 SUMMARY Staff is requesting the City Council award a construction contract to the lowest responsive/responsible bidder for the Alley Grove Promenade Project in Tustin Legacy, CIP No. 20084, Brightview Landscape Development, Inc. ("Brightview"). RECOMMENDATION it is recommended that the City Council: 1.Deny the bid protest submitted by Marina Landscape, Inc. ("Marina") as to Brightview; 2.Waive inconsequential bid deviations in the bid of Brightview, award a construction contract in the amount of $3,437,030.44, for the Alley Grove Promenade Project, CIP No. 20084 to Brightview as the lowest responsive and responsible bidder, and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City; and 3.Appropriate $884,700 from Land Sale Proceeds Fund (Fund 189) to fully fund the project. FISCAL IMPACT The FY 2022-23 Capital Improvement Program budget includes $3,000,000 for construction of the Alley Grove Promenade. The project is funded with $2,180,000 from the MCAS Backbone Infrastructure Fee Fund (Fund 187) and $820,000 from the Land Sale Proceeds Fund (Fund 189). The construction bid is $3,437,030.44, which has increased from the engineer's estimate due to the current bidding environment including inflationary escalations in material and labor costs. To fully fund the project, including 10% project contingency, and engineering and geotechnical support, staff is requesting an additional $884,700 appropriation from the Land Sale Proceeds Fund (Fund 189} for the project for a total construction cost of $3,884,700. CORRELATION TO THE STRATEGIC PLAN The Alley Grove Promenade project contributes to the fulfillment of the City's Strategy Plan Goal A: Economic and Neighborhood Development. Specifically, the project implementation of Strategy 1, which among other items, is to develop critical phases of Tustin Legacy and Strategy 8, create linkages between parts of the community through a variety of means, such as bike lanes and greenbelts. DISCUSSION The Alley Grove Promenade project is an approximately 2.8-acre open space pedestrian walkway/multimodal connection from Armstrong Avenue to Tustin Ranch Road through Agenda Item _______ Reviewed: City Manager _______ Finance Director _______ 8 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 ATTACHMENT 1 Location Map DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 City of Tustin Project Name: Alley Grove Promenade Project, CIP No. 20084 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 ATTACHMENT 2 Marina Landscape, Inc. Protest Letter DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 ATTACHMENT 3 BrightView Landscape Development, Inc. Response to Protest Letter and Attachments DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 8 Hughes, Suite 125 Irvine, CA 92618 Phone: 714-546-7975 Fax: 714-546-9524 www.brightview.com February 6, 2023 Joann Wu, P.E. City of Tustin - PUBLIC WORKS DEPARTMENT 300 Centennial Way Tustin, CA 92780 Re: Response to Forwarded Bid Protest – Alley Grove Promenade (CIP 20084) Dear Joann: BrightView Landscape Development, Inc. submitted a bid for the referenced project and was determined the apparent low Bidder. Subsequently, the City of Tustin received a letter of protest from the third low Bidder contesting both the low bid and the second bid. This letter makes representation in regard to the bid of BrightView Landscape Development, Inc. City of Tustin in Bid Instructions CIP 20084 called out a 2-part requirement regarding the Bidder’s Bond. The first part was an electronic upload of the document, we presume as proof that the Bidder provided Bid Security. BrightView uploaded that instrument prior to it being prepared for delivery to City of Tustin. The second part – physical delivery of the Bidder’s Security instrument is presumed because legal jurisdictions do not recognize a scan, copy or facsimile of a Bidder’s Bond or Cashier’s Check as valid. A Bidder’s Bond requires wet signature, raised Corporate Seal and notary for it to be redeemable. Essentially, a copy of a Bond is of no value, whether signed, sealed or not. CIP 20084 required of a hard copy delivered between 8 am and the time of Bid opening on the date of the bid. BrightView Landscape Development, Inc. delivered a physical Bidder’s Bond meeting all requirements to the City of Tustin and confirmed receipt of same after the Bid opening. A scan of that document is attached herewith. BrightView Landscape Development, Inc., delivered a legal, physical Bidder’s Bond meeting all requirements in terms of form, time and place as required by the City of Tustin. The City is, therefore within its rights make award related to that low and responsive Bid. Respectfully, Brendan McFadden Vice President DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 ATTACHMENT 4 City’s Response to Marina Landscape’s Bid Protest DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2 DocuSign Envelope ID: 3B32AC37-3E53-4045-B0AD-F2624393F085DocuSign Envelope ID: 3EC0C455-8AB7-4380-8F99-04C7BB97216FDocuSign Envelope ID: FAB227FB-44B1-423E-A891-5F993A47E6D2