HomeMy WebLinkAbout10 AUTHORIZATION TO PURCHASE TWO SHADE STRUCTURES FOR BARK BARRACKSAgenda Item _______
Reviewed:
City Manager _______
Finance Director _______
MEETING DATE: MAY 2, 2023
TO: MATTHEW S. WEST, CITY MANAGER
FROM: CHAD W. CLANTON, DIRECTOR, PARKS & RECREATION
SUBJECT: AUTHORIZATION TO PURCHASE TWO (2) SHADE STRUCTURES
FOR THE BARK BARRACKS AT TUSTIN LEGACY PARK (CIP No.
20091)
SUMMARY:
Staff is requesting authorization to purchase two (2) cantilever disc shade structures for
the Bark Barracks (Dog Park) at Tustin Legacy Park project (CIP No. 20091) utilizing
the Sourcewell cooperative government purchasing program.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution 23-19, authorizing the use of
the Sourcewell (formerly National Joint Powers Alliance) cooperative government
purchasing program (Contract # 010521-LTS-6) for the purchase of two (2) cantilever
disc shade structures from Playpower, Inc./USA Shade at the Bark Barracks (Dog Park)
at Tustin Legacy Park.
FISCAL IMPACT:
Funding for the shade structures as a component of the Bark Barracks at Tustin Legacy
Park project is in the Fiscal Year 2022-2023 Capital Improvement Program. Utilizing the
Sourcewell program for this purchase will provide a 6% savings on the equipment. The
total estimated expenditure for the purchase of the shade structures for this project is
$48,582.
CORRELATION TO THE STRATEGIC PLAN:
This project advances the following goals of the City of Tustin Strategic Plan:
•Goal A. Economic and Neighborhood Development, Item 6 - by making
improvements to existing parks to expand recreational activities.
BACKGROUND:
In late 2021, staff began developing the idea of a dog park to be located within Tustin
Legacy Park. At the start of the design process, a public input session was held on May
18, 2022, in conjunction with the Community Services Commission and NUVIS
Landscape Architecture, the project architects. The feedback from the community
members in attendance has since been incorporated into the plans. The two highest
AGENDA REPORT
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priorities identified were free-run open space and shaded areas. Currently, the project is
close to 90% completion of construction documents.
In addition to metal umbrellas and multiple trees being added to both the large and
small dog areas, each section is also set to include a 15’ diameter single post cantilever
disc shade structure featuring a pre-engineered hollow structural steel frame with a
framed circular fabric shade (see Attachment 1). These shade structures will provide
shade over a picnic table in each area.
Sourcewell is a self -sustaining government organization based in Minnesota with over
40 years of dedicated service helping local government, education, and non-profit
agencies operate more efficiently. Sourcewell offers contract purchasing solutions that
are competitively solicited nationally, generating over 400 awarded contracts that
provide access to volume pricing discounts. The use of government purchasing
programs is authorized pursuant to Tustin City Code Section 1625c.
In addition to the cost savings, purchasing through Sourcewell will also expedite the long
lead times for engineering and fabrication that Playpower is experiencing, so the shade
structures will be able to be procured in a timely manner and installed during the
construction of the Bark Barracks.
Respectfully submitted,
Chad W. Clanton, Director
Parks & Recreation Services
Attachments: Cantilever Disc Shade Structure Image
Attachment 1
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15’ Cantilever Disc Shade Structure
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RESOLUTION NO. 23-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, AUTHORIZING THE USE OF THE SOURCEWELL
COOPERATIVE PURCHASING PROGRAM TO CONTRACT FOR THE
PURCHASE OF TWO (2) SHADE STRUCTURES FOR THE BARK
BARRACKS AT TUSTIN LEGACY PARK (CIP No. 20091)
WHEREAS, it is the intention of the City of Tustin to purchase two (2) shade
structures for the Bark Barracks at Tustin Legacy Park, and;
WHEREAS, Section 1625, Item C of the Tustin Municipal Code authorizes the
use of government purchasing programs to obtain materials, supplies, and equipment
if it can be acquired more cheaply and/or efficiently;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California does hereby authorize the purchase of two shade structures for the
Bark Barracks at Tustin Legacy Park (CIP No. 20091) from Playpower, Inc. utilizing a
competitively bid contract through the Sourcewell cooperative government purchasing
program (Contract # 010521-LTS-6) and that Mr. Matthew S. West, City Manager, is
hereby directed to sign and deliver all necessary requests and other documents in
connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED by the City Council of the City of Tustin at a regular
meeting held on the 2nd day of May 2023.
Austin Lumbard, Mayor
ATTEST
Erica N. Yasuda, City Clerk
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
CERTIFICATION FOR RESOLUTION NO. 23-19
Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of
Tustin, California, does hereby certify that the whole number of the members of the
City Council is five; that the above and foregoing Resolution No. 23-19 was duly and
regularly passed and adopted at a regular meeting of the City Council held on the 2nd
day of May 2023 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Erica N. Yasuda, City Clerk
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