HomeMy WebLinkAbout19 VEHICLE PURCH P.D. 09-05-06AGENDA REPORT
MEETING DATE: SEPTEMBER 5, 2006
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: SCOTT M. JORDAN, CHIEF OF POLICE
SUBJECT: VEHICLE PURCHASES
SUMMARY
Purchase two Police Motorcycles to replace leased motorcycles at the end of their
contracts.
RECOMMENDATION
That City Council authorize the purchase of two (2) 2007 Harley Davidson FLHTP
Police Motorcycles from Laidlaws Harley Davidson in Baldwin Park, CA in the amount of
$40,934.22 (including tax).
FISCAL IMPACT
$40,934.22 from the budgeted Vehicle Replacement Fund, Account 84-801-9730.
BACKGROUND
In Fiscal year 2006/2007 it is necessary to replace the above listed vehicles due to age,
end of lease contract, end of service contract and service history.
The two police motorcycles (3442 & 3448) were purchased on a "Guaranteed Buy-Back"
program that would have ended in October. This contract was originally organized and
maintained by the California Highway Patrol. As of the end of last year, due to contract
violations, CHP canceled the contract with BMW. Due to the cancellation, the "Buy Back"
option is no longer available. The service warranty on both motorcycles will also expire as
of October, exposing the city to significant repair bills as they occur.
Last year the decision was made to change to Harley Davidson police motorcycles due to
lower initial cost as well as long term service costs. The Harley's have proven to cost less
to operate and have provided acceptable service and performance.
Harley has made several improvements for the 2007 model year, including a larger engine
(103cu vs. 88cu), six speed transmission and an integrated oil cooling system. Even with
these significant improvements, the cost per motorcycle only increased $100. The
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improvements have increased the performance of the motorcycles and also allowed them
to run cooler, which was a concern during parades, and heavy/slow traffic operation.
Competing bids were solicited and bids were received from Laidlaw Harley Davidson in
Baldwin Park and Anaheim-Fullerton Harley Davidson in Fullerton. Orange County Harley
Davidson and Westminster Harley Davidson chose not to participate and as such did not
provide a bid. Orange County Harley Davidson expressed their feeling that historically,
they have been unable to offer a bid that is competitive with other dealerships; and
accordingly chose not to bid. Westminster Harley Davidson is unwilling to make the
necessary engine modifications and would only bid a stock motorcycle.
Laidlaw Harley Davidson, for the second year, was significantly less with a bid of
$40,934.22 (including tax). The other bid received from Anaheim-Fullerton Harley Davidson
came in at, $43,938.30 (including tax). Copies of the bids are attached.
Funds are available for the purchase of the above vehicles.
Scott M. Jordan
Chief of Police
Open Market Purchase Quotes
Informal Bid Process Quote Requested by:
The informal bid process is required if the amount of expenditure is in Officer Ralph Casiello, Fleet
excess of $500.00 and less than $10,000.00. This is considered an Coordinator
open market transaction and requires at least 3 competitive bids.
Date: 108/23/06 I Estimated Cost: 1$20,000 I
Item: 2007 Harley-Davidson FLHTP-I Electra-Glide motorcycle with AB5 with Black/White CHP paint,
black tank with white panels, black saddlebags and Whelen Tour Pak
Name and Title of Person Obtaining quotes:
Officer Ralph Casiello, Police Fleet Coordinator
Quotes
Vendor Quote
1. Anaheim-Fullerton Harley Davidson $ 20,389.00
2635 W. Orangethorpe Avenue
Fullerto!1, CA
2. Laidlaw Harley Davidson $ 18,995.00 -,
1919 Puente Avenue
Baldwin Park, CA
3. Orange County Harley Davidson *refused to bid*
Explanation if purchase is to be made from other than lowest bid.
Monday, July 24, 2006
To: Tustin Police Department
Attn: Ralph Casiello
714.573.3212
Laidlaw's H-D is pleased to supply your police department with two or
more 2007 FLHTPI H-D police units as per your prior spec sheet.
We can hold price at prior bid amount with only the factory 2007
model year increase and higher freight, plus your upgrades and
additional equipment you requested.
New 2007 units will be a new 103 cubic inch police pursuit engine with
a six speed transmission, plus oil cooler. It will have a side stand
extension for added safety with fairing mounted mirrors.
Units can be purchased for $18,995 plus local sales tax.
Sincerely,
'y(jdtr.
Walter R. Laidlaw
1919 Puente Ave.
Baldwin Park, CA 91706
626.851.0412 ex 1227
1919 PuenleAvenue. Baldwin Park, California 91706.626-851-0412. Fax 626-851-8652. www.laidlawsharley.com
Jul-,~-,UUb U.:I:,Dpm rrcm-n-u /,\ni:l.nelm-rllller LUll
II"tClIUwUClU
I gU~ 'uu~'uu~
I HARLEY-DAVIDSON I
ANAHEIllII-1I'11LLERTON
Orange CD.: (714) 871-6563
LA. CD.: (562) 891-1238
2635 W Orangethorpe Ave.
Fullerton. CA 92833
July 28, 2006
City of Tudn Police Motarcrcle bid
Harley-oavldeon MGtorcycl..
omcer Ralph Caaielle
Fleet Operatlens
Tustin Pelice Department
300 Centennial Way
Tuslln, CA 92780
Dear OtrlQer Caslelle,
EnclCl8lld herein are the 'Iltest prices and IIvllilabllity quDllltien for the purchase at twa
2007 Hllrley.Ollvldsen Madel FLHTP-I EllilCInI-Glide mCl!Clrcyc:les pursuant to the apecit'lclltlDns
discussed en the phene July 27, 2006. This quDIII will iWmize the mCl!Clrcyc:le and police
equipment aClClCSSClries installed by the DeIllershlp. The City ef Tustin deH nCl! want a bid en the
installatieln ef the Pellce radios. All priDea are geed until 0ctDber 28, 2008.
Modal: 2007 Harley.Davidson FLHTP-I Electra-Glide with ABS
BlacklWhlte CHI" painl, blllck 18nk with birch while panels, while fenders, black
saddlebags Ilnd Whelen Teur Pak.
Motorcycle Acceaaorlee lneulled:
, . Left and right conlClur law pI'llflle mirrors
2. H..'-d grips PIN 5e512.02b
3. Pelice SupplelTlllnl Parts Manual
4. Pellce Service Manual
S. Owner's Manual with 3 sets at keys
Whalen Police Packqe lnatallecl by Dealer
1. LEO aya*", black tour pack, curb side epan, brake light, 4 lights,
ground plllne, and no auxiliary battery.
2. Side lights en frent fenders with mounting kit
3. Pelios fairinlllillhl8, 8p8IIkar, and siren Imp a...mbly
4. Side lights 'oft" en posltien1 ef Ccde-3 ac!lvlltlcn
Sub total
S 20,3. uch
I unl" complete
Tu
Total
, .u.n,
S 3110.30
, 43,831.30
1