HomeMy WebLinkAbout21 LNDSCP MAINT - DIST AREAS 09-05-06AGENDA REPORT
MEETING DATE: SEPTEMBER 5,2006
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION
TO ADVERTISE FOR BIDS FOR ANNUAL LANDSCAPE MAINTENANCE
SERVICES FOR THE ASSESSMENT DISTRICT AREAS
(DECEMBER 1, 2006 - JUNE 30, 2007)
SUMMARY
This contract will provide for the annual landscape maintenance needs in the Assessment
District areas for the remaining portion of the 2006-2007 fiscal year, with the option of providing
three (3) additional one-year extensions.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 06-87, approving the plans and
specifications and authorizing solicitation of bids for annual landscape maintenance services for
the Assessment District areas.
FISCAL IMPACT
The cost of this contract will be funded from the Landscape and Lighting District budget for the
2006-2007 fiscal year. This contract is for maintenance services and is not subject to "Iowest
responsible bidder" requirements of the Public Contracts Code. The recommended award will
consider qualifications and costs.
BACKGROUND
The Assessment District Landscape contract covers all City maintained parkways in the East
Tustin Landscape and Lighting District. The City's current contract for annual landscape
maintenance services for Assessment District areas is one of two landscape contracts that are
due to expire on June 30, 2007. The other contract, which will be bid concurrently with this
contract, covers the annual landscape maintenance services for all General Fund areas and
CitylWater facilities. On April 3, 2006, the City Council approved the second amendment to the
contract with TruGreen LandCare to extend the contract to June 30, 2007. At that time
TruGreen did not request any increase in the contract price and had changed their service
manager and other crew members specifically to improve the quality and consistency of their
level of service and to correct the service deficiencies in the contract. Unfortunately, the quality
of their performance has started to fluctuate again after the initial improvement. Therefore, staff
is recommending soliciting new landscape maintenance services proposals for both landscape
areas. The current contracts with TruGreen can be terminated through a 30-day notice.
Approval of Plans and Specifications and Authorization to Advertise for Bids for Annual
Landscape Maintenance Services for the Assessment District Areas
(December 1, 2006 - June 30, 2007)
September 5, 2006
Page 2
The intent of the City is to hire a separate contractor to provide the landscape maintenance
services to each area. TruGreen LandCare currently is servicing both areas. Separate
contractors for each area will provide additional resources and flexibility in case of
unsatisfactory performance in one area or when there is a need to add new areas. It will also
enable the City to compare the level of performance within the two areas.
DISCUSSION
The proposed specifications call for complete landscape maintenance services including, but
not limited to, mowing, edging, weeding, fertilizing, pruning, and irrigating.
The proposed landscape maintenance services contracts will be for the remaining period of this
fiscal year from December 1, 2006 to June 30, 2007 with three (3) one-year extensions. Award
of any future extensions will be at the discretion of the City, with the City Manager's approval,
based on the contractor's performance.
The proposed schedule for this project is as follows:
Authorization to Advertise for Bids..................................09/05/06
First Legal Advertisement.............................................. .09/07/06
Second Legal Advertisement......................................... .09/14/06
Pre-Bid Walk through .....................................................09/20/06
Bid Opening....................................................................1 0/1 0/06
Award of Contract........................ ........................... ........11/06/06
Contract Start Date....................................................... ..12/01/06
Contract Completion Date ..............................................06/30/07
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
TDS: WA: ccg: Approval of P&S AD areas & Reso OS-B7.doc.
Attachment
RESOLUTION NO. 06-87
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE ANNUAL
LANDSCAPE MAINTENANCE SERVICES FOR THE ASSESSMENT DISTRICT
AREAS FROM DECEMBER 1, 2006 - JUNE 30, 2007, AND AUTHORIZING
ADVERTISEMENT FOR BIDS
WHEREAS, it is the intention of the City Council of the City of Tustin, California to
contract for the Annual Landscape Maintenance Services for Assessment District
Areas; and
WHEREAS, the City Engineer has presented plans and specifications for the
performance of said work; and
WHEREAS, this project is exempt from the requirements of the California
Environmental Quality Act;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications
presented by the City Engineer are hereby approved as the plans and specifications for:
Annual Landscape Maintenance Services for Assessment District Areas
from December 1, 2006 - June 30, 2007
AND BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to advertise as required by law for the receipt of sealed bids or proposals for
the performance of the work specified in the aforesaid plans and specifications;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 5th day of September 2006.
Doug Davert, Mayor
ATTEST:
City Clerk